TPG File Audit Template

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

1.0 File Audit

• Centrelink referral

  Yes

  No

  N/A

• Job seeker name and JSID clearly labelled on the outside of the file

  Yes

  No

  N/A

• Color sticker on outside of file to indicate non-disclosure

  Yes

  No

  N/A

2.0 - Document Checklist

• The form is present in the folder

  Yes

  No

  N/A

• The form is fully complete

  Yes

  No

  N/A

• The correct side of the form is completed and the service guarantee has been signed for

  Yes

  No

  N/A

3.0 Job Seeker Details Form

• The form is fully complete

  Yes

  No

  N/A

• The client handbook has been signed for

  Yes

  No

  N/A

• The service guarantee has been signed for

  Yes

  No

  N/A

4.0 - Application Form

• The form is fully complete

  Yes

  No

  N/A

• The form is fully signed and dated

  Yes

  No

  N/A

• The OFFICE USE section is completed and finalised

  Yes

  No

  N/A

5.0 - Registration Form

• The form is fully complete

  Yes

  No

  N/A

• The form is signed by both the case manager and the participant

  Yes

  No

  N/A

• The appropriate ID has been supplied

  Yes

  No

  N/A

6.0 - DEEWR Authority To Release Information Form

• The form is fully complete

  Yes

  No

  N/A

• The form is signed and dated by both the participant and the case manager

  Yes

  No

  N/A

7.0 - Authority to Release Information Form

• The form must be fully completed

  Yes

  No

  N/A

• The form is signed and dated

  Yes

  No

  N/A

• Any unselected areas must be crossed out

  Yes

  No

  N/A

8.0 - Employment Pathway Plans (EPP)

• The goals section should provide something for the client to do in the short term

  Yes

  No

  N/A

• There should be a longer term goal

  Yes

  No

  N/A

• Provider assistance should show what we are doing for the client now as well as what we will do for them as a participant into the future

  Yes

  No

  N/A

• The EPP must be signed by both the participant and the TPG representative

  Yes

  No

  N/A

• The EPP must be in date (i.e. not older than three months and no out of date activities or assistance

  Yes

  No

  N/A

• Superseded EPPs must be stamped as superseded

  Yes

  No

  N/A

9.0 - JSCI

• JSCI to be initialed on each page and signed on last page

  Yes

  No

  N/A

• Reason for conducting JSCI to be fully documented and evidence supplied

  Yes

  No

  N/A

10.0 - Resume

• Resume is present on the client's file and up to date

  Yes

  No

  N/A

11.0 Wage subsidy

• The agreement should be on file and fully completed, including signatures from both the employer and the TPG representative.

  Yes

  No

  N/A

• Commencement of the subsidy is the same date as the date of anchor

  Yes

  No

  N/A

12.0 - Employment commencement form

• Fully completed and signed

  Yes

  No

  N/A

• The commencement date on the form is the same as the anchor date

  Yes

  No

  N/A

• Disclose status is checked as YES or NO

  Yes

  No

  N/A

13.0 - Placement verification form

• The form is fully completed and signed

  Yes

  No

  N/A

• Form indicates whether it has been signed by the participant or the employer

  Yes

  No

  N/A

• Client hours have been entered

  Yes

  No

  N/A

• Form completed within fourteen days of anchor date

  Yes

  No

  N/A

14.0 - Outcome Claims

• Details of claim are documented

  Yes

  No

  N/A

• Claim has been made

  Yes

  No

  N/A

• Acceptable evidence is located on file

  Yes

  No

  N/A

• Confirmation of employment outcome form has been fully completed and signed

  Yes

  No

  N/A

15.0 Production form

• Production form is on file and completed

  Yes

  No

  N/A

16.0 Employer OH&S Checklist

• Form is fully completed and signed

  Yes

  No

  N/A

17.0 Separation Form

• Form contains clear reasons why the job failed

  Yes

  No

  N/A