TPS 6S (Zone Audit)

• Site conducted

  TPS PRODUCTON

• Conducted on

  Date

• Prepared by

• Location

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  • Zone 13

Housekeeping

• Are work areas clean and orderly

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• Are floors free of tripping hazards such as wood, banding, scrap, etc.

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• Are tools properly stored

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• Are trash/scrap containers emptied with no overflow

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• Are floors free of slipping/tripping hazards such as oil, grease, water, and boxes

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• Are materials, dry goods and wood properly stored

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• Are break areas and restrooms clean

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• Are exits identified and clear of obstructions

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• Is the housekeeping in the chemical or paint storage areas acceptable

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• Are office areas clean and orderly

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Electrical

• Are extension and power cords free from nicks, cuts, and splices

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• Are extension and power cords stored, protected, and routed to prevent damage

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• Are extension cords being used for permanent power sources

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• Is there 36" of clearance in front of breaker boxes, disconnects, and transformers

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Fire/Explosion

• Are flammables properly stored away from electrical equipment, open flames, sparks, etc.

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• Are combustible materials isolated during cutting or welding

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• Are stored dry combustibles adequately separated from heat sources, welding, space heaters, grinders, or furnaces

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Floors

• Are designated aisles/ walkways free of materails

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• Are walking/ working surfaces free of cracks and holes

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Hand Tools

• Are tools stored in designated areas off the floor to prevent damage or trip hazards

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• Are tool storage areas free of clutter and arranged neatly

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Environmental

• Are all lights functional in work areas

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• Are best management practices for housekeeping being practiced at the facility

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Chemicals

• Are flammable liquids stored in approved, dedicated flammable materials storage cabinets, storage rooms, or other designated storage areas utilizing spill containment? Quantities of flammable cabinets must no exceed manufacturer recommendations and comply with OSHA Federal and State specific regulations.

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• Are storage areas organized and orderly to allow easy access and means of evacuation in emergency situations

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• Are there any leaking or deteriorating containers present in any storage area

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Material Storage

• Are storage areas easily accessible with designated access and walk aisles where employees can safely enter and work without walking over material

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• Are material storage racks in good condition, secured to the floor to prevent tipping over and rated for weight capacity

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• Are finished goods stored to prevent hazards and material damage

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• Was any storage area(s) noted during the inspection to need immediate attention due to unsafe conditions or hazards

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SORT

• Items/supplies on surfaces have been sorted, - separating needed (used frequently) from unneeded - (used infrequently or not at all)

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• Items on floors have been sorted, separating - needed from unneeded eliminating floor piles and - all cords are safely contained

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• Needed items (in cupboards, drawers, bookshelves, - on surfaces, or floors) have been placed at - closest location to where they are used the most to - minimize the waste of motion

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• Unneeded items have been removed from the work area

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SET IN ORDER

• Locations of needed items are labeled and items are - in correct locations

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• Visual controls and indicators are established - including: Posted map of area, including individual - room maps

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• Locations for movable items are labeled, and items - are placed in correct locations (white board/ laminated card/ label on the wall can be used)

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• There is labeling indicating contents of drawers and cupboards ( a new person should be able to locate without assistance)

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• There are Kanbans for re-order (if used by group agreement)

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SHINE

• Work areas and equipment are stocked and organized on a consistent basis according to 6S agreements and schedules

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• Members of the work group follow 6S agreements on a daily basis

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• Sources and frequency of 6S problems are documented as part of routine work by all staff

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• Surfaces are cleaned and clear of dust and debris

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• Checklist are utilized to identify ongoing Shine duties and the status of these are up to date.

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STANDARDIZE

• There is a 6S agreement in place and all employees know where it is located

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• Leadership can explain why 6S is important

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• All staff can explain the importance of 6S

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• There is a standard process for training and orienting new staff to the 6S system

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• There is a process in place to ensure unnecessary items do no "creep" back into the work area

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SUSTAIN

• 6S plans and action updates are clearly displayed and current

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• Success stories are displayed and confirmed for improvement

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• Staff 6S roles are clearly indentified

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• Department audits and subsequent improvement plans are displayed and current

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• Are display boards, activity charts, notice boards, etc. up to date and regularly checked

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LEADERSHIP SURVEY

• Credibility - Can most staff describe the benefits clearly, or do they at least trust that benefits have been achieved elsewhere and are possible here

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• Adaptability - Are you confident about overcoming any internal pressures to sustain 6S environment and continue improving

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• Self Training - Do you have a process to identify gaps in knowledge, train to fill these gaps, and continue skill development in your staff

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• Attitudes - Do most staff think being 6S is a better way of doing things that they wan to preserve for the future

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• Monitoring - Do you have an effective process to monitor progress, act on needs and communicate results

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• Benefits - Have most staff experienced a reduction in waste and extra effort, with things running more smoothly, because of your 6S efforts

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• Adaptability - Can your 6S work be sustained without over-reliance on a particular individual, group, technology, or money

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• Systems - Does your infastructure (e.g., policies, communications, job descriptions, facilities, equipment) support being a 6S workplace

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• Leadership - Does your staff see the department/selection leadership ( administrative and clinical) personally involved, demonstrating 6S in their spaces, and helping the team with sustainability

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• Culture - Does your team have a "can do" culture and a history of successful change/ sustainability

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