Traffic Management Review and Isolation Review LOTOTO - V2

Title Page

Client / Site
Date
Accompanied By
Carried out by:
Location

Traffic Management Review

INSTRUCTIONS

1. Please answer "Yes", "Part", "No", or "N/A" on the questions below.
2. Add photos and notes for supporting comments as appropriate by clicking on the paperclip icon.
3. To add a Corrective Measure click on the paperclip icon then "Add Action", provide a description, assign to a member, set priority, and due date.
4. Complete audit by providing digital signature.
5. Share your report by exporting as PDF, Word, Excel or Web Link.
The purpose of the checklist is to review traffic managements standards at each location, to establish the current position across all member companies and help to identify improvements to raise standards and achieve common standards across all members.

TM Procedure / System

1. Site specific traffic management RA – including o Lists all types of users (staff, visitors, contractors, tenants, third parties, public rights of way etc) and modes of transport (HGV’s, cars, motor bikes, cycles, pedestrians)? o Does the RA identify existing controls and any improvements, with time scale for completion? o Is the RA communicated to all relevant persons?
2. Aerial plan – o Has the RA process included a detailed map / aerial photo to help review the sites hazards and risks along with controls introduced?
3. Entrance, exit and site roads – o From the entrance, are there clear directions/signage? o Are there Barriers / instructions in place, at the entrance, to prevent easy/direct access to locations within the site? o Are all routes clean and tidy, without obstructions?
4. Directions to office / place of safety – o Are there clear directions to office / reception parking area, ideally eliminating cars and light vehicles from merging with larger and site vehicles? o Suitable directions for leaving the location
5. Suitable / Adequate parking at office – o Are parking areas laid out to support controlled / reverse parking? o Are there clear directions to visitor parking and directions to reception? o Is the parking area segregated from other traffic routes where possible?
6. Pedestrian movements / vehicle segregation – o Are there clearly signed pedestrian routes, with solid barriers, where possible, from plant and vehicle movement areas.
7. One-way movements / Traffic intersections – o Where one-way cannot eliminate the need for crossing traffic, is there clear signage for priority and directions posted? o Has vision aids been introduced (mirrors etc.) where blind corners cannot be avoided? o Has the introduction of banksman been considered where reversing cannot be avoided?
8. Loading Area / Direction – o From the entrance, are there clear directions for deliveries and collections through the location?
9. General PPE & requirements when delivering / collecting – o Are instructions posted, to inform and act as a reminder for the minimum standards on site?
10. Light and larger vehicle movements – o Has there been consideration for shunting, rest breaks and parking in the site plan / risk assessment?
11. Communication – o Is there effective communication between all site users, ensuring the TM controls are sufficient and effective? o Is there clear communication between delivery and collection drivers and loading vehicles?
12. Handling of private clients – o From the entrance, are controls are in place to ensure private/one-off customers are directed to safe areas for enquiries and loaded away from the main traffic routes, if required?
13. Speeding – o Has a speed limit been established, signed across the site with enforcement in place, if exceeded? o Are speed indicators and ramps used to reduce speed?
14. Site lighting – o Are suitable controls in place to ensure all areas are well lit, ensuring there are no dark areas or sections where lighting creates poor visibility?
After completing this section, please proceed to the next section

Isolation Review - LOTOTO

The purpose of the checklist is to review isolation standards at each location, to establish the current position across all member companies and help to identify improvements to achieve effective isolation standards and common standards across all locations.

Copy of the location RA, SSOW and Procedures required to accompany this review.

Isolation Procedure / System, followed by stages of LOTOTO

1. Risk Assessment (RA) – Is there a suitable RA in place, which records o All relevant staff and contractors confirming their acknowledgement & understanding? o Has the RA process been used to identify improvements following the principles of ERICP, changing process / equipment to reduce and ideally eliminate exposure to machinery? o Do RA’s state that no person can operate machinery when exposed to danger / being in the line of fire? o Are RA’s reviewed regularly to ensure they remain current, with improvements updated and at least annually? o Stop buttons / trip wire – RA states not to be used for isolation?
2. SSOW / Procedures – o Is there a SSOW / procedure which details how isolation is to be completed for all isolation requirements on site? (key and captive key isolation) o Are diagrams / pictures used to help the clarity of requirements? o Have all relevant persons confirm understanding of SSOW
3. Procedure training / Authorisations – o Are all those persons responsible for completing (Operators) / overseeing operations (Manager / Supervisor) suitably trained in the LOTOTO / isolation procedure, with records? o Are training refreshers planned – suggested 12 monthly? o Is there an isolation authorisation list for those staff and contractors who may need to complete isolation on site?
4. Permit to Work / Pre-Isolation sign off – o Is there a PTW system to control all non-routine isolation requirements along with review and sign off before isolation is removed and plant powered up? o Is there evidence of permits being completed as required? o Is there a pre-job style sign off process for isolation which includes all employees and especially when contractors are involved?
5. Personal isolation locks / isolation equipment – o Have all staff / contractors who may be required to complete isolation been issued with / have access to personal locks with a unique key. o Is isolation equipment available for all the specific isolation requirements (rotary, circuit breakers etc)? o Isolators should not be able to be locked in the on positions. o Do other workers involved in the works add their own individual padlock to each isolation clasp and retain their own key?
6. Multiple Shifts – o Where the isolation has to be applied for more than one shift, is there handover procedures to ensure the isolation remains effective?
7. Identify equipment / Secondary equipment – o Has ALL equipment / machinery that has potential for entanglement / stored energy been identified and listed on a central register? o Have all secondary pieces of equipment / machinery been included on the register as required? o Has it been confirmed with a suitably qualified person that electrical isolation systems cut off the main energy supply, not just the control circuitry?
8. Labelling of isolation points – o Are all isolators / switches and valves clearly labelled? o Isolation points located as close as possible to the machinery?
Isolation - Lock and Clasp
9. Isolation possible / Stored energy / gravity – o Can the isolation lock / clasp(s) be placed through EACH isolator for equipment / machinery? PRACTICAL REQUIRED
10. Unique keys / Key retention / Tags – o Has each padlock got its own single unique key? o Do all persons carrying out the work keep their own individual key on his/her person? o Is signage available and posted at the isolation point stating that machinery must not be operated and names of those who are working on the equipment added? o Is an isolation station in place, with locks, clasp and tags available?
11. Try to start machinery – o Before starting work / removing guards, has an attempt to start equipment / machinery been carried out to prove isolation is effective?
Isolation – Captive Key
12. Captive key cutting power and dumping energy – o With the captive key removed from the control panel is the equipment isolated o Also cutting the main power, control power along with dumping any pneumatic / hydraulic energy?
13. Isolation before and after machinery – o When isolating with the captive key, does the system isolate all equipment in the process leading to/from the machinery to be worked on?
14. No access possible until key released – o It must not be possible to gain access to machinery without using the captive key interlock switch
15. Keys for all involved / No restart until all returned – o When additional safety keys are required or where access is required to other parts of dangerous machinery, is there
16. Master keys / duplicates – o Are master keys and duplicate keys for padlocks, trap key systems, etc. prohibited?
17. Key and clasp to support limited captive keys – o Are the captive keys kept with the person who is carrying out the activity at all times for the duration of the work? o The individual key requirement for additional workers can be achieved with an isolation clasp and padlock arrangement on the electrical isolator or structure eliminating the captive key being removed and re-energising power.
Completion of Works
18. Inspection before un-lock / Last person – o Is equipment /machinery inspected to check that all safety equipment / guards are in place and secure? o Is a final check undertaken to ensure that all persons are in a safe location? o Does the last person that removes their padlock accept responsibility for ensuring that the equipment is safe to run and that all of the controls above have been actioned?
19. Removal of own locks – o Does each person remove their locks from the isolation clasps / key trap?
20. PTW sign off / Manager aware of re-start – o Is the isolation key control form / PTW signed off to confirm the equipment is safe to be brought back into service? o Is the responsible manager informed that the plant is now safe to run?
Monitoring Compliance
21. Spot check completed with records – o Does the company complete unannounced checks to confirm that the isolation procedure is being fully complied with?
22. Manager in Charge lock – o Where practicable, do procedures include the requirement for a “Manager in Charge” lock, supporting control that equipment cannot be re-started unless in a safe state?

Isolation Practical Demonstration

Person observed - Maintenance
Equipment isolated
Person observed - Production
Equipment isolated

General Comments and Observations

Please add additional comments and observations

Completion

Inspector Name and Signature
Site Repersentative Name and Signature

Traffic Management Review and Isolation Review LOTOTO - V2

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TM Procedure / System

Isolation Procedure / System, followed by stages of LOTOTO

Isolation Practical Demonstration

General Comments and Observations

Completion

Related checklists

Traffic Management Review and Isolation Review LOTOTO - V2

Free Traffic Management Review and Isolation Review LOTOTO - V2 Checklist

Go digital today!

Convert your paper checklists into digital forms

TM Procedure / System

Isolation Procedure / System, followed by stages of LOTOTO

Isolation Practical Demonstration

General Comments and Observations

Completion

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