TSO Checklist - Riverina version

• Document No.

• Audit Title

• Client / Site - TSO / School

• Conducted on

  Date

• Prepared by

• Location
  Address

Please take your time to make sure that this checklist is as complete as possible for your school. Please highlight any areas where you are uncertain or have concerns. We can discuss these via a communicator meeting prior to a school visit. Please return the completed checklist one week before your scheduled PMDS meeting.

Leave and hours of work. Please make sure that time sheet records are accurate and up to date.

• ESS records match documented leave on time sheet?

  Yes

  No

• Please have your three most recent signed time sheets, printed.

  Yes

  No

  N/A

• Please print out your ESS leave summary.

  Yes

  No

  N/A

• Is time period correct?<br>

  Yes

  No

• Time is inserted in 15 minute increments.

  Yes

  No

  N/A

• Flex time and banked time accurately reported and carried over?

  Yes

  No

  N/A

• Approved leave have the leave approval number entered onto the time sheet?

  Yes

  No

  N/A

Reporting Structure

• TSO is aware of who they report to and who is their direct supervisor.

  Yes

  No

Charter Checks

• Are all user/loan charters uploaded for each current year?<br>Years 9, 10, 11, and 12.

  Yes

  No

  N/A

• Are all loan charters uploaded for students outside the 1:1 program?<br><br>

  Yes

  No

• Do you have students who have not returned a charter?

  Yes

  No

  N/A

• Do you check when new students arrive that a charter comes with them?<br><br>

  Yes

  No

• Reasons are noted for students who do not have a user charter.

  Yes

  No

  N/A

• User charters are uploaded to the correct location.

  Yes

  No

  N/A

General RMU checks

• Does the number of all Pool devices in RMU match the number of Pool devices in the TSO office?

  Yes

  No

  N/A

• Do inoperable devices on the shelf have the correct status in RMU? All should be entered in the DIL.

  Yes

  No

  N/A

Staff Loans

• Is there a current printed list of staff loans in the school asset register?

  Yes

  No

• Do you have documented the things you have done to chase up staff members who have still not acknowledged their loan?

  Yes

  No

  N/A

Student loans

• Do you have students who currently do not have a working allocated or loaned device?<br>The reason for this should be able to be found in the DIL, in the notes of the damaged device.

  Yes

  No

  N/A

Stocktake

• Is there a hard copy of each years stocktake, signed and dated, by the principal and the TSO? There should be a copy of this in the asset register. The TSO should have access to their RMU copy.

  Yes

  No

Lost and Stolen Devices

• Do you have any devices that have been Lost or Stolen?

  Yes

  No

  N/A

• Have these been correctly marked as Lost or Stolen in RMU?

  Yes

  No

  N/A

• Is there a Stat Dec for the lost or stolen device and is it stored in RMU?

  Yes

  No

  N/A

• Is there a police report number for a stolen device?

  Yes

  No

  N/A

• Is there an incident report for the lost / stolen device, and is it stored in RMU?

  Yes

  No

  N/A

Written off devices

• Have any devices been written off?

  Yes

  No

• Are all written off laptops being recorded correctly in the school's records (asset register)? <br>They should be on your most recent stocktake report or you can download a list from RMU.<br>

  Yes

  No

  N/A

During an audit you may be asked any of the following. You may need to check with your office staff for details.

• Has there been any recovery of costs for the written off device?

  Yes

  No

  N/A

• If there has been recovery of costs, is the TSO aware of what the school has done with the money?

  Yes

  No

  N/A

• Does the written off device have a copy of the documentation attached explaining why it is written off? This should be in RMU.

  Yes

  No

  N/A

• Is there an incident report for the written off device uploaded in RMU?

  Yes

  No

  N/A

Replacement Devices

• Has the school purchased or received any replacement devices? <br>Eg DOA, Written Off HW.<br>Have serial numbers been correctly recorded against each device?

  Yes

  No

School Leavers

• Have students and staff who have been issued with DER devices, left the school?

  Yes

  No

• An auditor may ask you what the school does attempt to retrieve the missing device and what is done if you can’t get it back?<br>Are you familiar with this process?

  Yes

  No

TMF Claims

• Have there been any managed fund claims?<br>You may need to refer an auditor to the SAM.

  Yes

  No

Incident Checks

• Are all logged calls being actioned in appropriate time frame?

  Yes

  No

  N/A

Fleet Management Reports

• How many devices are reporting an SCCM issue?

• How many devices are reporting a security exception?

Electronic Checks

• Infrasight is checked daily

  Yes

  No

• Airwaves is checked daily

  Yes

  No

• IMM is checked daily

  Yes

  No

Disabilities

• Do you have any students with disabilities within the program who are in the year 9 to 12 band?

  Yes

  No

• Have you issued these students with a DER device?

  Yes

  No

  N/A

• If the student has not been issued a device, has the parents/carer been advised of alternative technologies?

  Yes

  No

  N/A

• Has the parents/carer filled in the correct paperwork indicating that they are aware that their child has not been issued with a device and that the school is supplying alternative technology?

  Yes

  No

  N/A

• Where are the forms located for students with disabilities?

  Yes

  No

  N/A

• Have the completed forms been scanned and put into RMU?

  Yes

  No

  N/A

General

• Are there any WH&S issues in relation to the TSO?

  Yes

  No

• TSO Signature

  Sign