TVA - RCI (Regulatory Compliance Inspection) 2014

Information

Document No.
RCI (Regulatory Compliance Inspection) 2014
Facility Inspected
- COF
- FAC
- ESS
- COF-CT
- TRANS
Conducted on
RCI Team Leader
Location
Inspection Team Member(s)
Date Report Sent:

RCI Report

Tennessee Valley Authority

*completed inspection reports must be sent to Hannah Perry at safetyinspect@tva.gov

Notice of Unsafe or Unhealthful Working Conditions

Add a Finding
Unsafe / Unhealthful Condition
Location
Standard / TSP Reference
Hazard Classification
- other than Serious
- other than Serious - Repeat
- Serious
- Serious - Repeat
- General Duty Clause
Abatement Date
Date Completed
Action Description - Immediate, Interim, and/or Final Corrective Actions
Responsible Organization
- COF
- FAC
- ESS
- COF-CT
- TRANS
SR# / WO# / PER #
Status
- OPEN
- CLOSED

Abatement Plan

ABATEMENT PLAN

Select date
Facility
- Yes
- No
- N/A
Finding Abatement Plan
Description of Hazard
Reason For Delay
Proposed Abatement Date
Corrective Action to be Taken
Interim Measures to Protect Employees

Instructions

Basic Instructions for Regulatory Compliance Inspections See TVA-SPP-18.011 for further details

Regulatory compliance inspections are required to be performed annually by qualified inspectors in accordance with 29 Code of Federal Regulations 1960, Basic Program Elements for Federal Employee Occupational Safety and Health Programs and Related Matters, subpart D, Inspection and Abatement.
Inspections are conducted by TVA Safety according to an established schedule.
All accessible areas and operations of each workplace shall be inspected.
It is the responsibility of the inspection team leader to re-schedule inspections, if necessary. The team leader will make these arrangements with the responsible site/facility manager (i.e. Management Official in Charge of the Workplace). The team leader is responsible for notifying all team members of any changes.
Whenever a schedule conflict occurs for a team member, it is the team member’s responsibility to arrange for a substitute with the inspection team leader.
The inspection team leader will contact the Management Official in Charge of the Workplace before the scheduled inspection date to work out any necessary administrative details.
At the start of the inspection, an employee representative of the facility health and safety committee will be afforded the opportunity and encouraged to accompany inspectors during the workplace inspection.
Any imminent danger or serious condition identified during the inspection shall be immediately brought to the attention of the Management Official in Charge of the Workplace, and immediate action should be taken by the manager to correct the hazard or withdraw employees from exposure except those necessary to correct the condition.
At the conclusion of the inspection, the inspection team should confer with the Management Official in Charge of the Workplace and employee representatives and informally advise them of any apparent unsafe / unhealthful working conditions disclosed by the inspection.
Upon completion of the inspection, a fully completed “Notice of Unsafe/Unhealthful Working Conditions”, form TVA 7109 (TVA 1709), shall be provided by to the Management Official in Charge of the Workplace describing any unsafe / unhealthful conditions observed and specific location of the condition. The notice shall also indicate the degree of seriousness of the condition, the reference to the specific OSHA standard / requirement, e.g. 29CFR 1910.269(a)(1)(i)(A), involved and shall establish an abatement period, (date), for correction.
Management Official in Charge of the Workplace documents action taken to correct hazards identified in TVA's Corrective Action Program (CAP) and returns to TVA Safety Programs-Technical Safety and the Local Certified Health and Safety Committee.
Completion of form TVA 7109 by the Management Official in Charge of the Workplace including CAP information will satisfy this requirement.
An Abatement Plan must be prepared by the Management Official in Charge of the Workplace at the inspected site/facility for any identified deficiency that requires more than 30 calendar days for correction.
Sites/facilities will be required to submit 30 day, 60 day and 90 day status reports to TVA Safety Programs-Technical Safety regarding their inspection findings and status.
Management Official in Charge of the Workplace submits abatement plans to TVA Safety Programs-Technical Safety and the Local Certified Health and Safety Committee.
A copy of the “Notice of Unsafe/Unhealthful Working Conditions” must be provided to the facility health and safety committee and posted for 30 calendar days or until all identified unsafe / unhealthful working conditions are corrected.
It is important that prompt actions are taken by the site/facility to correct / abate any identified unsafe / unhealthful working conditions according to the abatement dates established.
When all unsafe / unhealthful conditions listed on the notice have been corrected, the Management Official in Charge of the Workplace shall send a report (email) to TVA Safety Programs-Technical Safety and the inspection team leader indicating actions taken to correct / abate the condition and the date the corrective action was completed.
Technical Safety Programs shall track deficiencies and corrective actions until all items are reported by sites/facilities as complete.

How to prepare RCI Report

HOW TO PREPARE THE RCI REPORT

Go to the Tab labeled RCI. Complete all information as described below. These headings describe each of the required fields listed on the worksheet labeled RCI.
Plant / Site Inspected (a) - Choose the plant / site from the selections in the drop down box. Cell B4. This is a one time entry.
Group (b) - Choose the responsible group from the selections in the drop down box. Cell B5 This is a one time entry.
Date of Inspection (c) - Type the date of inspection in cell F5. This is a one time entry.
Inspection Team Leader (d) - Type the name of the inspection team leader in cell I1. This is a one time entry.
Inspector(s) (e) - Type names of all members of the inspection team in cell I2, I3, and I4. This is a one time entry.
Item Number (f) - Type the beginning number of the report, usually 1, in column A. As each finding is entered into the report this number will automatically increase by 1. This will normally be a one time entry.
Unsafe / Unhealthful Condition (g) - Type a complete description of the unsafe/unhealthful condition identified during the inspection in column A. This field must be updated for each condition identified.
Location (h) - Enter the specific location, e.g. (Turbine Building Basement near column A10, East end of switchyard, Adjacent to BFPT 1A) in column C where the unsafe condition was identified in column B. This field must be updated for each condition identified.
Standard / TSP Reference (i) - Type the OSHA Standard / TSP Reference that was violated in column D. This must be completed for each unsafe condition listed in the report.
Hazard Classification (j) - Choose the hazard classification in column E. This must be completed for each condition identified.
Abatement Date (k) - Enter the date that the unsafe / unhealthful condition must be corrected by. Column F. The default is normally 30 days from the date the completed inspection report is sent out. Change as required.
Date Completed (l) - Normally this cell will not be completed during preparation of the RCI report. If immediate corrective action is taken and known, you can enter the date completed in column G.
Action Description (m) - Normally this cell will not be completed during preparation of the RCI report. If immediate, interim, and/or the final corrective action is taken and known, you can enter in column H.
Responsible Organization (n) - Normally this cell will not be completed during preparation of the RCI report. If an facility group / organization is known to be responsible for ensuring the correction of the unsafe / unhealthful condition identified, you can enter the group / organization in column I.

How to Update Corrective Actions

HOW TO UPDATE CORRECTIVE ACTION

Go to Tab RCI. When all action has been completed the responsible facility manager or designee shall indicate the date of the completed action in the appropriate field, column G of the RCI Report. This action will automatically indicate that the action has been closed, (column K), Status.
Describe corrective action taken in the appropriated field, (column H), Action Taken. If corrective action is taken in conjunction with an abatement plan, indicate this on the report under Action Taken.
If a PER has been written in conjunction with a identified unsafe / unhealthful condition, enter the reference number in column for tracking.

The Scorecard

THE SCORECARD

Each plant / facility receiving a regulatory compliance inspection shall be given a scorecard to rate performance. This scorecard provides a summary breakdown of hazard classifications. Note: If the facility would like to assign a numerical score based on a 100 point system to the number of hazards found, values and calculations still exist and are available for optional use. For each serious violation two (2) points shall be deducted. For each general duty clause violation two (2) points shall be deducted. For each other than serious repeat violation, two (2) points shall be deducted. For each serious repeat violation, five (5) points shall be deducted. Totals shall be subtracted from 100 to give results. These optional scores are hidden from view but can be unhidden if requested.