TWF - Packhouse Assessment - duplicate

• Site:

• Site Representative(s) & Role(s):

• Address / GPS Coordinates:
  Address

• Conducted on:

  Date

• Assessed by:

• Document No.:

Accreditations / Audits / Certifications / Ethical

• BRC Certificate(s) - including FULL AUDIT Report(s) available?

  Yes

  No

  N/A

• Certificate Number:

• Valid Until / Expiry Date:

  Date

• Auditing Company:

• BRC Audit Type:

  Select

• SEDEX - Active Membership status?

  Yes

  No

  N/A

• Membership Number:

• SEDEX - Link to TotalWorldfresh and Customer Relationships Established?

  Yes

  No

  N/A

• Has SAQ been completed to 100%?

  Yes

  No

  N/A

• Tesco TPPS Audited?

  Yes

  No

  N/A

• Grade Achieved:

  Select

• M&S Field to Fork certified?

  Yes

  No

  N/A

• Certificate Number:

• Valid Until / Expiry Date:

  Date

• Grade Achieved:

  Select

• ORGANIC certified?

  Yes

  No

  N/A

• Certificate Number:

• Valid Until / Expiry Date:

  Date

WATER USAGE & TESTING

• Which Water Sources do you use?

  Select

• Do you treat your OWN WATER?

  Yes

  No

  N/A

• Please state which Chemicals are USED and at WHAT LEVELS (dilutions/ppm)?

• Do you hold a copy of Water Certificate?

  Yes

  No

  N/A

• For which Water Sources?

  Select

• Do you undertake Water Quality Monitoring/Testing?

  Yes

  No

  N/A

• What is the Seasonal Monthly Frequency of the Quality/Monitoring Testing?

• Which Water Sources do you test?

  Select

• Is the Testing carried out by an approved Lab holding ISO 17025 Accreditation?

  Yes

  No

  N/A

• What is the Date of last the last Test?

  Date

• Any issues recorded?

  No

  Yes

  N/A

• Describe the issues...

• Do you Trend Water Analysis results?

  Yes

  No

  N/A

• Is Chlorine Dioxide or Hypochlorite used to clean any food contact surface (packing lines or other surfaces that become in contact with product)?

  No

  Yes

  N/A

• Which CLEANING Chemicals are used on food contact surfaces - e.g. trays for loose product, grading belts and sorting machines?

Post Harvest Specific

• Do you Hydro-cool products, use a Post Harvest Wash or float products in water?

  Yes

  No

  N/A

• Which Water Sources are used?

  Select

• Does Water Used contain Chlorine Dioxide or Hypochlorite?

  Yes

  No

  N/A

• Please state which Chemicals are USED and at WHAT LEVELS (dilutions/ppm)?

• Do you hold a copy of Water Certificate for all of the WATER SOURCES used for Hydro-cooling, Post Harvest Wash or product floatation?

  Yes

  No

  N/A

• Are you investigating other alternatives to Post Harvest Wash?

  Yes

  No

  N/A

• Please describe alternatives being studied:

Staff Hygiene & Facilities

• Do you provide a clearly defined area for eating/drinking/smoking?

  Yes

  No

  N/A

• Is food / packaging / cigarette debris disposed off in a suitable and responsible manner?

  Yes

  No

  N/A

• Is there a designated changing area with segregation of outdoor clothing and PPE?

  Yes

  No

  N/A

• Is PPE available and clean?

  Yes

  No

  N/A

• Is the use of PPE enforced?

  Yes

  No

  N/A

• Are toilets available?

  Yes

  No

  N/A

• Are toilets suitably located in the Packhouse?

  Yes

  No

  N/A

• Are toilets clean and tidy?

  Yes

  No

  N/A

• Are there advisory signs clearly present to prompt Hand Washing?

  Yes

  No

  N/A

• Are Toilets suitably stocked with toilet paper, paper towels, unscented soap and water?

  Yes

  No

  N/A

• Are all toilets cleaned and disinfected to a documented procedure and schedule? (facilities must be checked and recorded daily)

  Yes

  No

  N/A

• Are Hand Washing stations available, clean and in good operation condition?

  Yes

  No

  N/A

• Are there advisory signs clearly present to prompt Hand Washing?

  Yes

  No

  N/A

• Are Hand Washing stations suitably stocked with unscented soap and warm running water?

  Yes

  No

  N/A

• Are paper towels present?

  Yes

  No

  N/A

• Are Paper Towels bins covered and foot operated?

  Yes

  No

  N/A

• Are hand dryers present?

  Yes

  No

  N/A

• Are Hand Dryers functioning?

  Yes

  No

  N/A

• Is there a documented record of the Hand Washing stations maintenance and cleaning checks available?

  Yes

  No

  N/A

• Is Hand Disinfectant available at Packhouse entrance?

  Yes

  No

  N/A

• What Brand is used?

• Do all staff ensure hands are clean BEFORE starting work and after EVERY break prior to restarting work (including meals, smoking and toilet breaks)?

  Yes

  No

  N/A

• Are hand swabs / hand washing checks carried out?

  Yes

  No

  N/A

• Is the process documented and recorded?

  Yes

  No

  N/A

• Are staff seen to be complying with Hygiene and Food Safety Requirements during the Audit?

  Yes

  No

  N/A

• Hair nets worn by all staff handling food or entering the production areas with nets placed over the ears and ensuring all hair is covered?

  Yes

  No

  N/A

FIRST AID

• Are there FIRST AID kits available?

  Yes

  No

  N/A

• Are FIRST AID kits within expiry date?

  Yes

  No

  N/A

• Do you have trained first aiders available?

  Yes

  No

  N/A

• What is the ratio of trained First Aiders to Total Staff?

Bodily Fluids

• Do you have a procedure for dealing with bodily fluids spillage in place?

  Yes

  No

  N/A

• Is there a Bodily Fluid Spillage kit?

  Yes

  No

  N/A

• Are all kit components within expiry date?

  Yes

  No

  N/A

Security

• Are all staff trained in site security and encouraged to challenge unidentified or unknown visitors?

  Yes

  No

  N/A

Quality Documentation

• Do you have a printed copy of TotalWorldfresh "Food Safety & Quality Manual" available internet connectivity?

  Yes

  No

  N/A

• Do you have your own Quality Manual in place? Are the documents in relevant languages for the work force (Intake, Online, Positive Release, Label Checks, etc) and controlled?

  Yes

  No

  N/A

• Do you have copies of Customer Specifications / Quality Contracts and are you aware of Customer Packaging requirements?

  Yes

  No

  N/A

• Are they current?

  Yes

  No

  N/A

HACCP Systems

• Do you have a HACCP plan in place covering all sites, operations and products?

  Yes

  No

  N/A

• Is your HACCP Document reviewed on a defined schedule (at least annually)?

  Yes

  No

  N/A

• Date of last HACCP document review:

  Date

• Do you have a multi disciplinary HACCP Team in Place?

  Yes

  No

  N/A

• HACCP Team Members:

Internal controls

• Are all Visitors/Contractors instructed to Read and Sign the Site Hygiene Rules, Regulations and Health Questionnaire?

  Yes

  No

  N/A

• Are Maintenance Staff, Visitors and Management required to comply with the same Hygiene and Regulations as Production Staff?

  Yes

  No

  N/A

• Is the cleaning equipment clearly identified for its intended use (i.e. colour coded) and is separate equipment being used for toilets, hand washing facilities, food contact and non-food contact surfaces?

  Yes

  No

  N/A

• Is cleaning equipment made of or incorporates wood in it's construction design?

  No

  Yes

  N/A

• Is cleaning equipment stored off the floor?

  Yes

  No

  N/A

• Are cleaning Chemicals kept in a locked area / cupboard?

  Yes

  No

  N/A

• Are Cleaning Chemicals correctly labelled and Usage Dilution Rates identified?

  Yes

  No

  N/A

• Are liquid Cleaning Chemicals stored in an anti spillage tray / container?

  Yes

  No

  N/A

• Are all cleaning operations throughout the Packhouse scheduled and procedures documented?

  Yes

  No

  N/A

• Are cleaners trained against detailed work instructions and records held?

  Yes

  No

  N/A

• Are all staff fully aware of Hygiene and Food Safety requirements? Is a documented policy available?

  Yes

  No

  N/A

• Is Staff fully aware of all site rules and regulations including:<br>- no jewellery can be worn, with the exception of plain wedding band and sleeper earrings;<br>- no visible chains or visible piercing;<br>- no excessive make up, false nails, false eyelashes, nail varnish or strong perfume;<br>- no hoods or any outdoor clothing visible / on show outside of PPE;<br>- hair nets to be placed over the ears ensuring all hair is covered

  Yes

  No

  N/A

• Do you hold Personal Hygiene Forms signed by all staff?

  Yes

  No

  N/A

• Are all plasters that are issued/disposed off recorded, with a documented procedure, including procedure in the event of loss?

  Yes

  No

  N/A

• Do workers wear gloves?

  No

  Yes

  N/A

• Is there a formal procedure for the use and control of gloves used in all food handling roles?

  Yes

  No

  N/A

• Is a formal (documented) reporting policy for Return to Work after ill health or extended absence which includes reference/record of any gastro intestinal illness in place?

  Yes

  No

  N/A

• Do you have a procedure for the cleaning of Protective Clothing?

  Yes

  No

  N/A

• Do you use Contract Catering or Laundering suppliers?

  Yes

  No

  N/A

• Has the supplier been approved or audited to ensure Food Safety Standards are maintained?

  Yes

  No

  N/A

• Are there detailed and documented start-up checks in place covering hygiene, equipment and contamination risks?

  Yes

  No

  N/A

• Is there a clearly defined and documented system in place to identify and minimise all Glass, Brittle & Hard Plastics, Ceramics and similar material contamination risks?

  Yes

  No

  N/A

• Is there a DAILY Glass, Brittle and Hard Plastic, Ceramics and Similar Materials Check record?

  Yes

  No

  N/A

• Is there a MAINTENANCE matrix available clearly showing work required and timelines?

  Yes

  No

  N/A

• Is there a documented knife/scissors and maintenance tools control procedure?

  Yes

  No

  N/A

• Are all knives/blades and maintenance tools used signed IN/OUT?

  Yes

  No

  N/A

• Are there internal daily scale check records for the start and end of day (Tesco Requirement)?

  Yes

  No

  N/A

• Are scales calibrated (by an external company)?

  Yes

  No

  N/A

• Do Daily Cold Store records exist?

  Yes

  No

  N/A

• Is there a procedure for Cold Stores malfunction?

  Yes

  No

  N/A

• Do Packhouse Quality Control records exist?

  Yes

  No

  N/A

• Do Quality Control Records include ONLINE QA?

  Yes

  No

  N/A

• Are records completed in full?

  Yes

  No

  N/A

• Is ORGANIC material (if handled on site) clearly segregated and stored away from conventional material?

  Yes

  No

  N/A

• Is Raw Material and Final Product stored in the same place?

  No

  Yes

  N/A

• Does the Packhouse have a QUARANTINE / HOLDING area for Non Conformance product?

  Yes

  No

  N/A

• Are Final Product Release forms being completed for every load?

  Yes

  No

  N/A

• Is the packing/storage facility kept Clean and Cleaned Regularly?

  Yes

  No

  N/A

• Do you have a schedule for Internal Audits in place and implemented?

  Yes

  No

  N/A

PEST CONTROL

• Are Pest Control checks carried out by a Competent Person? (ideally a licensed contractor)

  Yes

  No

  N/A

• Person / Contractor Details

• Are all Pest Control Baits / Electric Fly Killers marked on a detailed and accurate plan of the site?

  Yes

  No

  N/A

• Are all Pest Control Baits / Electric Fly Killers secured in position?

  Yes

  No

  N/A

• Do Electric Fly Killers contain Shatter Proof Tubes?<br>

  Yes

  No

  N/A

• Are Pest Control visits up to date and Corrective Actions undertaken?

  Yes

  No

  N/A

• Date of Last Pest Control visit?

  Date

Equipment

• Does Packhouse use checkweighers?

  Yes

  No

  N/A

• Are checkweighers calibrated?

  Yes

  No

  N/A

• Are checkweighers tested daily and does a documented procedure and records exist?

  Yes

  No

  N/A

• Are checkweighers calibration records available?

  Yes

  No

  N/A

• Do checkweighers produce printouts?

  Yes

  No

  N/A

• Are checkweighers printouts attached to every batch's Online QC paperwork/job sheet?

  Yes

  No

  N/A

• Does checkweighers rejection mechanisms work correctly?

  Yes

  No

  N/A

• Do checkweighers stop the production line in case of malfunctioning / lack of air supply?

  Yes

  No

  N/A

• Do checkweighers comply with Customer COP's?

  Yes

  No

  N/A

• Does Packhouse use a programme/software for weight checking?

  Yes

  No

  N/A

• Does the programme/software provide weight checks for 5% of every production batch?

  Yes

  No

  N/A

• Do manual weight checks for 5% of every production batch exist?

  Yes

  No

  N/A

• Does Packhouse use Metal Detectors?

  Select

• Are Metal Detectors calibrated?

  Yes

  No

  N/A

• Are Metal Detectors tested daily and does a documented procedure and records exist?

  Yes

  No

  N/A

• Are Metal Detectors calibration records available?

  Yes

  No

  N/A

• Do Metal Detectors rejection mechanisms work correctly?

  Yes

  No

  N/A

• Does the rejection mechanism stop the line?

  Yes

  No

  N/A

• Do Metal Detectors comply with Customers COP's?

  Yes

  No

  N/A

• Are customers crates stored in a dry, clean and secure area?

  Yes

  No

  N/A

• Is there a documented procedure and Operational instructions for damaged Customer crates?

  Yes

  No

  N/A

Packaging

• Do you use PVC packaging?

  No

  Yes

  N/A

• PVC packaging can not be used!

Environmental

• Is Waste collection contracted?

  Yes

  No

  N/A

• Waste Contractor Details

• Do you have a Procedure for Waste Management?

  Yes

  No

  N/A

• Does the Procedure covers Waste segregation?

  Yes

  No

  N/A

• Does the Procedure covers Waste Recycling?

  Yes

  No

  N/A

• Is plastic Recycled?

  Yes

  No

  N/A

• Is paper/cardboard recycled?

  Yes

  No

  N/A

SHELF LIFE

• Are Shelf Life samples taken from every production run/batch?

  Yes

  No

  N/A

• Is Shelf Life undertaken as per Customers CODES OF PRACTICE?

  Yes

  No

  N/A

Training

• Do you have a Training Matrix in place? All Training must be documented, recorded and available for inspection.

  Yes

  No

  N/A

• Are all staff (salaried or agency) given a BASIC INDUCTION in Health & Safety and Food Safety?

  Yes

  No

  N/A

• Do you provide specific training to ensure all appropriate staff are fully qualified for specific roles?

  Yes

  No

  N/A

• Are cleaners training records documented and recorded?

  Yes

  No

  N/A

Procurement - Third Party Supply

• Do you have an Approved Supplier list in place including Growers & Suppliers?

  Yes

  No

  N/A

• Copy of Approved Supplier/Grower list.

Pesticide Residue Analysis

• Do you have a Schedule for Residue Analysis in place and it is being followed?

  Yes

  No

  N/A

• Do you use a Certified and Accredited Laboratory to ISO 17025? Are appropriate chemicals being tested, records kept and available?

  Yes

  No

  N/A

• Copy of latest Residue Testing Results and Lab Certification

• Do you have a Schedule for Microbiological Analysis in place and it is being followed?

  Yes

  No

  N/A

• Do you use a Certified and Accredited Laboratory to "ISO 17025"? Are appropriate tests being requested, records kept and available?

  Yes

  No

  N/A

• Copy of latest Residue Testing Results and Lab Certification

• Do you have a documented procedure for MRL non-conformance in place?

  Yes

  No

  N/A

• Copy of MRL Non-Conformance Procedure

Traceability

• Is Backwards and Forwards Traceability tested?

  Yes

  No

  N/A

• Date of last Forwards Traceability test:

  Date

• Date of last Backwards Traceability test:

  Date

• Do you have a Packaging Traceability System in place?

  Yes

  No

  N/A

• Copy of Packaging Traceability Procedure + examples

• Do you have a Product Traceability System that demonstrates Integrity and Chain of Custody back to Grower, Farm, Field and Plot?

  Yes

  No

  N/A

• Copy of Product Traceability Procedure + examples

• Does each Pallet on arrival to the Packhouse has:<br>- time captured<br>- unique code assigned<br>- details to allow traceability checks back to fields / pickers<br>- Intake QC Assessment

  Yes

  No

  N/A

• Are pallet details transferred to "Online QC" paperwork or "Daily Packing Sheet"?

  Yes

  No

  N/A

• Is there a clearly defined and documented Product Recall procedure?

  Yes

  No

  N/A

• Has product recall procedure been tested?

  Yes

  No

  N/A

• Date of last product recall test

  Date

Site Standards

• Is Site Clean and tidy EXTERNALLY?

  Yes

  No

  N/A

• Is Site Clean and tidy INTERNALLY?

  Yes

  No

  N/A

• Is the site designed and constructed to support protection of products from contamination?

  Yes

  No

  N/A

• Is the site finished and maintained to prevent the accumulation of dirt, minimise condensation and mould growth and facilitate cleaning?

  Yes

  No

  N/A

Coldstore(s)

• Is water used for cooling produce?

  Yes

  No

  N/A

• Is it of Potable Standard?

  Yes

  No

  N/A

• Is it tested and are results available?

  Yes

  No

  N/A

• Is a blastchiller present and in working order?

  Yes

  No

  N/A

• Does it has cooling capability to remove field heat from products?

  Yes

  No

  N/A

• Are Cold Stores installed and in running order for the STORAGE of products?

  Yes

  No

  N/A

• Are Cold Store(s) designed, constructed and finished to support protection of products from contamination, prevent the accumulation of dirt, minimise condensation and mould growth and facilitate cleaning?

  Yes

  No

  N/A

• Cold Stores Temperature at time of Audit:

• Are Coldstores clean and tidy?

  Yes

  No

  N/A

• Final Customer Product packed? (with Customer Labels)

  Yes

  No

  N/A

Stock Control

• Do you have a traceability system for Labels / pre-printed film?

  Yes

  No

  N/A

• Are labels/pre printed film stored in their original packaging?

  Yes

  No

  N/A

• Are labels/pre printed film stored off the floor?

  Yes

  No

  N/A

• Are pre-printed film expiry dates, guidelines and storage recommendations being followed?

  Yes

  No

  N/A

Label Checking

• Are NEW LABELS being sent for approval prior to the release of new product lines or product line changes in the "TWF New Label Approval Sheet" template to TWF?

  Yes

  No

  N/A

• Is there a documented procedure for Label checking?

  Yes

  No

  N/A

• Is there a documented procedure for printed Labels release?

  Yes

  No

  N/A

• Is there a documented procedure for printed Labels return from packing lines?

  Yes

  No

  N/A

• Are Label check records compliant with Customer Codes of Practice?

  Yes

  No

  N/A

• Are Customer Codes of Practice available and understood?

  Yes

  No

  N/A

Labour Source(s)

• Is Direct employment used?

  Yes

  No

  N/A

• Are Labour Providers used?

  Yes

  No

  N/A

• Has the Packhouse checked/audited Labour Providers used to ensure they are Licensed and Legal?

  Yes

  No

  N/A

Ethical Audits

• Has the site had a 3rd Party Ethical Audit?

  Yes

  No

  N/A

• Audit Name:

• Audit Type:

  Select

• Auditing Company:

• Audit Date:

  Date

• Any Non-Conformances raised?

  No

  Yes

  N/A

• All non-conformances raised closed within agreed period?

  Yes

  No

  N/A

• Has the site had a TWF Ethical Audit?

  Yes

  No

  N/A

• Any Non-Conformances raised?

  No

  Yes

  N/A

• All non-conformances raised closed within agreed period?

  Yes

  No

  N/A

• Audit Comments

• Audit Finish Time

  Date

• Site Representative Name & Signature

  Sign

• Auditor Name & Signature

  Sign