UGL HSSE Audit

Is the safety management plan in the standard UGL Rail format (available in EIMS)

Evidence of sign off by Site Manager, GM, Site Leadership Team, etc
Consultation with Employees, Review by UGL HSSE Manager

Inductions, meeting minutes, specific training material and attendance records.

Policies displayed where people can view and read them.

Inductions, meeting minutes, specific training material and attendance records.

Legislative requirements are known, documented and administered

Specific safety legislation, standards, clauses and requirements shall form part of completed hazard and risk control documents
Are legislative guidance such as codes of practice noted in SWMS, JHA or other relevant risk docs?

Revisions or updates to legislation are communicated and action according to procedure Rail-P-2-2-2012 Management of HSSE Legislation.
Evidence of updates from SafetyLaw/EnviroLaw, email updates from corporate HSSE & Systems team.

Applicable approvals, permits and licences required for legal and other compliance exist.
Identification of applicable legal permits and requirements noted in the SMP

Site specific targets exist and relevant to the site activities, facilities etc. Targets may include leading lagging or discrete activities. Eg, pass certification audit

Targets are reported on and actions determined and implemented when targets not met. Are they included in monthly safety reports?

Targets and results posted on notice boards, made available to stakeholders

O&Ts focus on Leadership, Systems & Risk management aspects

Roles, Responsibilities & Accountabilities Matrix developed for the site?

Induction records, position descriptions, sub-contract. Must include environmental elements. Posters, toolbox talks and other meetings.
Visitor sign in sheets include requirements of HSSE

The site has appointed a qualified and experienced HSSE professional to assist management in workplace health and safety administration, monitoring, training, coaching, inspection and auditing.
• Position Descriptions signed off for all HSSE Personnel
• Development Plans for HSSE or other safety responsible personnel

Financial & Physical –
• Budget determined?
• Based on action plan, improvement plan etc
• Risk Assessment – eg for new item of plant
Human Resources
• Personnel Trained and competent for the role assigned
• PD for HSSE Professional
• Training Budget Allocated for Safety related training and planned activities
IT
• Access to UTrac available

RTW Coordinator have appropriate training to fulfil the role

The site hazard summary overview of the latent and high risk hazards and site factors that may impact everyone’s health and safety.

HIDRA provides a work process breakdown of safety and planning requirements at the site or project level.
HIDRA or Risk Register reviewed annually?
HIDRA Format adopted

SWMS and Work Instructions developed based on the risk assessment outcome of the HIDRA.
SWMS or Work Instructions and prestarts/UTake5 provide work crews with detailed instructions and safety systems of work so that the work is carried out safely.

Risk reviews (inspections, audits etc) are undertaken by the site to ensure the effectiveness of our risk control measures – these are detailed in this plan.

Changes are made to related documents, communicated to employees and other stakeholders,

The Operations Manager shall ensure that a risk assessment is completed
Plant Risk Assessments for each item of plant – generic RAs OK.

Register may be in SAM/SAP, Excel, Maximo….is there a list of all plant on site?

Preventative maintenance/ inspection schedules in SAM / Maximo etc

Not returned to service without technical review and sign off/approval

Updated risk assessment documents

The Operations Manager shall ensure that a risk assessment is completed
Plant Risk Assessments for each item of plant – generic RAs OK.

MSDS located near the materials, and in a central location – stored so they are easy to find – eg alphabetically.

Register may be in SAM/SAP, Excel, Maximo….is there a list of all plant on site?

Review Signage, placards MSDS located near Material and another location - eg office/First Aid room

Evidence of removal/rationalisation of materials
Updated risk assessment documents

Is the Rail safety management plan in the standard UGL Rail format (available in IMS)

Current Version located in local records management repository – SharePoint

PD, Rail safety Management Plan

Product/production systems have a safety review conducted for:
• Design of rolling stock
• Maintenance tasks on rolling stock and railway infrastructure.
• Safe design of rail safety tasks
• Development of procedures and work instructions
• Safety culture assessment
• Management of change
• Investigations
• Implementation of effective competency management systems
Determination and assessment of physical work demands associated with rail safety work.

Periodic inspections and audits will be carried out by the UGL Rail operations team to confirm the subcontractor is complying with its own submitted safety management plan, SWMS and UGL safety requirements.

The PPE Matrix and related information shall be communicated through the site induction, signs around the site and on site HSSE notice boards.

This can include any HSSE related communications in the form of posters, meeting minutes, information sessions, newsletters, emails.

Meeting attendees, minutes, tasks etc recorded

Site HSSE notice boards shall include the following information:
• Details of Site or area first aid, emergency wardens
• Details of site OH&S Representatives
• Minutes of relevant, recent OH&S meetings – e.g. OH&S Committee
• Emergency Response Information and Contacts
• HSSE Performance Information
• HSSE Alert

• UGL
• UGL Rail
• Site specific

Evidence in the form of inductions, specific training, posters, meeting minutes. This needs to include reporting from site to up to UGL (Utrac).

Specific UTrac incident reports completed, acknowledged and closed out.

Timely lead and lag HSSE information needs to be entered into Utrac. This data needs to be verified during this audit, i.e. Choose a month and seek evidence for compliance.

Records in the form of registers, inspections, checklists, as required by Check-It. Does not require a 100% compliance to achieve full marks, but needs to be "active"

Calibration certificates on sound monitors, gas detectors & pH monitors. Registers kept for testing and tagging.

Participate in the form of audit kick off/close out meetings, effective close out of actions/NCR's, communication of findings from management to personnel.
Review of Previous NCRs, Actionss etc – completion evidence etc

Previous audit reports accessible.

USafe
Cardinal Rules
UWalk
HazOb

Evidence in the form of an emergency plan, incident response plans, procedures. Needs to include environmental plans.

Inspections, checklists, tags, register.

Training records for emergency response, rescue, confined space, first aid, fire warden, etc.

Emergency contact sheets displayed, induction, evacuation signs/maps displayed, and emergency equipment maps.

Records of emergency drills. These must be in accordance with local legislation.

Specified procedure identified in the OHS, environment or incident plan.

Review UTrac reports – for % Closeout (80% aim)
Number of events to be closed, confirmed etc.
Evidence from Utrac in relation to incident investigations and corrective actions as a result of incidents, inspections and HAZOB's.

Can be reviewed under the incidents in progress section of Utrac and the action register.

Evidence of incident alerts, meeting minutes (toolbox/pre-starts/incident close outs). These need to be in relation to incidents on site

Inspect records for old forms, made up forms, inconsistent/constantly changing templates.

The HSSE standard structure filing system.
Needs to contain the required documents, i.e. Inspections, audits, incidents, pre-starts, JHA's, etc.

Neat and tidy records, readable inspections/reports, stored in a logical filling system (not thrown in a box, draw or boot of car) and directory security model is appropriate.

Documented archival process and evidence that it is followed.

Attendance from meeting minutes
Are findings communicated to personnel?

Meeting minutes from review, reports on performance, involvement/promotion of safety initiatives.