UNISON Health & Safety Inspection (General: Nottingham City Branch)

• Document No.

• Unison Health and Safety Inspection (General Inspection: Nottingham City Branch)

• Site (or Part of Site) Inspected:

• Conducted on

  Date

• Prepared by

• Location
  Address

• Number of all staff at this site:

• Staff present during inspection:

• 1. Once the inspection has been completed and this report has been issued, please review and provide the employer's response/proposed actions for any noted areas of concern/issues/outstanding actions.
  
  2. Retain a copy of this completed report and your responses/actions for future reference and to inform your action plan.
  
  3. Please then e-mail the completed audit with responses to the Union Safety Rep responsible for this audit.

• A. Is a H&S policy provided (that includes statement, responsibilities, arrangements)?

  Yes

  No

  N/A

• B: Are staff made aware of the location of the H&S Policy and what is its location? Is it on the wall? Is it provided by intranet/web-site; or on other media? If electronically recorded/stored do all staff have access?

  Yes

  No

  N/A

• C: Are all staff aware of the roles and responsibilities they have with regard to H&S at this site? Has this been recorded in their Performance Appraisals?

  Yes

  No

  N/A

• D: Have named specific staff been assigned specific duties and are these recorded in the arrangements section of the H&S Policy and/or Building Logbook? <br>Have specifc colleagues been give responsibilties to maintain a) asbestos logs; b) legionella logs; c) over premises/building management? Have these names been recorded in the Premises Logbook?

  Yes

  No

  N/A

• E: Have all staff been reminded of their user name and password to access any electronic safety documents and when was this done? If staff do not have access to electronic documents how do they access the Health and Safety Policy and other safety documents?

  Yes

  No

  N/A

• I: Can all staff see the Approved HSE Law Poster or has every employee received a equivalent leaflet? (Health and Safety Information for Employees Regulations 1989)

  Yes

  No

  N/A

• J: Do you adequately consult with UNISON and trade unions on H&S issues including changes to RAs & SOPs? How do you do this?

  Yes

  No

  N/A

• K. What is the date of the Health & Safety Policy:

  Date

• K: Is the Health and Safety Policy dated older than 18 months?

  Yes

  No

  N/A

• Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

• Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

• Are the Premises Logbooks accessible for contractors and others?

  Yes

  No

  N/A

• Is there a record of Logbook viewing by contractors & has this been completed by the last contractor who attended?

  Yes

  No

  N/A

a) Completed Risk Assessments

• 1: Are risk assessments in place for significant risks and have they been reviewed and updated? Please supply an example of the last updated one (Tick No if none seen).

  Yes

  No

  N/A

• 2: Have these risk assessments been communicated to staff and how is confirmation of communication recorded e.g. signature? Is this acceptable?

  Yes

  No

  N/A

b) Risk Assessments for specific individuals

• 1: Are risk assessments in place for any member of staff who has a medical condition/disability or additional needs?

  Yes

  No

  N/A

• Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

• A: Has induction training taken place for all staff, volunteers; and others?<br>Are staff records of induction training present/accessible? Has refresher training been completed if necessary?

  Yes

  No

  N/A

• B: Is there a training log for staff and has an assessment been made for the training required for competency?

  Yes

  No

  N/A

• Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

• Provide a summary of the proactive steps that management have taken to improve mental well-being for staff e.g. using a stress toolkit or completed risk assessments.

• Were any incidents of work-related mental ill health (stress, depression, anxiety) reported? What actions were taken?

  Yes

  No

  N/A

• Has a stress audit been undertaken in this section?

  Yes

  No

  N/A

• Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

a) Fire Risk Assessment

• Has the site a Fire Risk Assessment in place and has been reviewed during the last 1.5 years.

  Yes

  No

  N/A

• Enter date of last fire drill or evacuation:

  Date

b) Precautions

• Are all routine in-house tests undertaken as appropriate (e.g. weekly fire alarm, monthly emergency lighting)?

  Yes

  No

  N/A

• Are there separate storage arrangements for flammable materials?

  Yes

  No

  N/A

• Are bins regularly emptied and rubbish safely disposed of? Are cigarettes and matches disposed of separately from other rubbish?

  Yes

  No

  N/A

• Are clear fire instructions displayed throughout the workplace? Are they current?

  Yes

  No

  N/A

• Are fire alarms and smoke detectors checked and tested weekly?

  Yes

  No

  N/A

• Are extinguishers present; adequate ; of the correct type; with identifaction labeland in-date?

  Yes

  No

  N/A

• Are hose reels in test?

  Yes

  No

  N/A

• Are the alarms capable of warning employees throughout the building?

  Yes

  No

  N/A

• Are there other forms of fire warning for the hearing-impaired?

  Yes

  No

  N/A

• Are all employees given information, instruction and training on fire risks and precautions, as well as what to do in the event of a fire or fire alarm?

  Yes

  No

  N/A

• Is emergency lighting provided, adequate and tested regularly?

  Yes

  No

  N/A

• Are fire escape routes clearly signed, kept clear and wide enough to prevent a crush, and do they lead quickly and directly to a safe area?

  Yes

  No

  N/A

• Are fire doors and exits clearly marked, kept clear on both sides at all times, never left open, and do they open easily and quickly in the direction of escape and lead quickly to a safe area?

  Yes

  No

  N/A

• Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

• Has a risk assessment on violence or the threat of violence been conducted (physical, verbal abuse or intimidation)?

  Yes

  No

  N/A

• Are there preventive measures in place to avoid or minimise the risk?

  Yes

  No

  N/A

• 1: Are all accidents reported according to NCC procedures?

  Yes

  No

  N/A

• 4: Please give the total number of last year’s incidents.

• Are staff encouraged to report all incidents, including intimidation?

  Yes

  No

  N/A

• Are all violent incidents reported according to NCC procedures?

  Yes

  No

  N/A

• Please give the total number of violent incidents last year’s?

• How do you monitor the number of reports?

• Please give the number of staff RIDDOR incidents last year?

• Is there a policy and procedure for home visits, lone working and community based working, and is this work avoided if it is unsafe?

  Yes

  No

  N/A

• Is information about potential incidents or clients which may present a risk passed on?

  Yes

  No

  N/A

• If staff have to make home visits or work through an isolated or threatening area, do they have alarms?

  Yes

  No

  N/A

• Are staff trained in what to do and how to diffuse potentially/violent situations?

  Yes

  No

  N/A

• Are there panic buttons, do they work, and are they quickly and reliably responded to? If name badges are worn are only forenames given?

  Yes

  No

  N/A

• Does the design of public waiting areas attempt to reduce tension and stress?

  Yes

  No

  N/A

• Can appointments be arranged to avoid long waiting times?

  Yes

  No

  N/A

• Do interview rooms allow easy escape whilst giving privacy to the client?

  Yes

  No

  N/A

• Is counselling and support for the victims and witnesses of violence provided?

  Yes

  No

  N/A

• Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

• Is there first aid equipment and is it fully equipped and accessible to staff?

  Yes

  No

  N/A

• A: Are enough staff sufficiently trained in first aid on this site at any time?

  Yes

  No

  N/A

• B: Are the first aider's certificates valid?

  Yes

  No

  N/A

• Is it clear who the first aider(s)/appointed person is/are and how they may be contacted?

  Yes

  No

  N/A

• Are all accidents, near misses and illnesses caused by work reported and recorded in an accident book or system?

  Yes

  No

  N/A

• Are eye wash stations present where needed? Are they full; in date; correctly stored?

  Yes

  No

  N/A

• Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

• A: Is there any asbestos on the site?

  Yes

  No

  N/A

• Has the risk of exposure to asbestos dust and fibres been assessed and an up-to-date written record kept?

  Yes

  No

  N/A

• B: Are there plans to manage the risks from ACMs on the site and/or is there a plan for specialist removal of asbestos?

  Yes

  No

  N/A

• C: Are contractors working on site made aware of the requirements of working in the building and the contents of the Asbestos Logbook? Do they sign to say they have assessed the Asbestos Logbook?

  Yes

  No

  N/A

• D: Has any asbestos been removed/repaired or encapsulated since the last Unison H&S inspection?

  Yes

  No

  N/A

• Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

• Are all containers clearly labelled with contents, hazards warnings and the precautions to be taken?

  Yes

  No

  N/A

• Are COSHH Assessments adequate and are data sheets availabel for all chemicals including cleaning materials?

  Yes

  No

  N/A

• Is training provided in safe use of chemicals and on what to do in an emergency (spillage, poisoning, splashing etc.)?

  Yes

  No

  N/A

• Are spillage procedures and equipment in place and adequate?

  Yes

  No

  N/A

• Are hazardous waste procedures in place and appropriate?

  Yes

  No

  N/A

• Are flammable liquids correctly stored/signed?

  Yes

  No

  N/A

• A: Are necessary procedures being carried out in line with the Water Management requirements including action required from the most recent risk assessment?

  Yes

  No

  N/A

• B: Is water labelled as not drinking or drinking water?

  Yes

  No

  N/A

• Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

Temperature (working indoors)

• Is the temperature comfortable all year?

  Yes

  No

  N/A

• Does the temperature reach at least 16°C within one hour of starting work?

  Yes

  No

  N/A

• Can breaks be taken away from hot areas?

  Yes

  No

  N/A

Temperature (working outdoors)

• Is warm clothing provided in cold weather?

  Yes

  No

  N/A

• Are there facilities for warming up and making hot drinks when cold?

  Yes

  No

  N/A

• In hot conditions, is cool drinking water provided and can breaks be taken in the shade?

  Yes

  No

  N/A

• Can the work be organised so that it takes place in the shade or not during mid-day when the sun is at its strongest?

  Yes

  No

  N/A

• Is the lighting bright enough, especially over workstations?

  Yes

  No

  N/A

• Are stairs and corridors etc properly lit?

  Yes

  No

  N/A

• Are light bulbs replaced promptly?

  Yes

  No

  N/A

• Are windows clean on both sides and free from obstructions?

  Yes

  No

  N/A

• Are noise levels below the recommended maximum (rough guide – you should be able to talk with someone a metre away without shouting)?

  Yes

  No

  N/A

• Have the causes of noise been tackled?

  Yes

  No

  N/A

• As a last resort, are suitable earmuffs or plugs provided, and are they regularly checked, cleaned and maintained, and stored in a clean and safe place?

  Yes

  No

  N/A

• Is there enough space for staff to work safely?

  Yes

  No

  N/A

Ventilation

• Are fumes, steam and stale air removed?

  Yes

  No

  N/A

• Is there a supply of fresh air without draughts?

  Yes

  No

  N/A

• Are special precautions taken when working in confined spaces?

  Yes

  No

  N/A

• Are gas appliances regularly checked and serviced by qualified people? Do staff know what to do if there is a gas leak?

  Yes

  No

  N/A

• A: Is the site visably free from wiring or other electrical issues?

  Yes

  No

  N/A

• When was the last site-wide PAT test?

• Is all portable equipment tested and labeled?

  Yes

  No

  N/A

• Are all electrical equipment, fittings, and tools regularly checked and maintained?

  Yes

  No

  N/A

• Are there visible unacceptable trailing leads or overlaods sockets/extensions?

  Yes

  No

  N/A

• Is access to live high voltage equipment restricted to authorised people only?

  Yes

  No

  N/A

• Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

• A: Are Risk Assessments are in place for all working at height and are staff aware of their contents?

  Yes

  No

  N/A

• B: Is appropriate training/instruction been provided for all staff who use ladders, steps or other access equipment?

  Yes

  No

  N/A

• Are all ladders labelled as per the SPA?

  Yes

  No

  N/A

• Are all ladders and steps in good condition?

  Yes

  No

  N/A

• Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

• Are materials stored correctly?

  Yes

  No

  N/A

• Shelving overloaded/stacked incorrectly?

  Yes

  No

  N/A

• Shelving in good condition?

  Yes

  No

  N/A

• Is mechanical lifting and moving equipment used whenever possible, have staff been trained in its use, and is there enough space to use it? Has suitable access to high level storage been provided?

  Yes

  No

  N/A

• Where mechanical assistance is not possible, are staff trained in safe lifting techniques and is there enough space to use them?

  Yes

  No

  N/A

• Are heavy items stored at a convenient or adjustable height to suit the user?

  Yes

  No

  N/A

• Is the weight of loads known and clearly marked, and are they small and light enough?

  Yes

  No

  N/A

• Are unbalanced, uneven, slippery, sharp or too hot or too cold loads avoided?

  Yes

  No

  N/A

• Are loads securely packed to avoid them shifting or spilling?

  Yes

  No

  N/A

• Are work surfaces at a comfortable or adjustable height to suit the user and at compatible heights to reduce lifting from one to another?

  Yes

  No

  N/A

• Is frequent or prolonged stooping, stretching or reaching above shoulder height, or sideways twisting of the body avoided?

  Yes

  No

  N/A

• Are lifting and handling needs included in patient/client care plans?

  Yes

  No

  N/A

• Do uniforms, protective equipment and other clothing that is provided allow easy movement?

  Yes

  No

  N/A

• Are floors and stairs in good condition, free from obstructions and nonslip?

  Yes

  No

  N/A

• Are spills cleared up immediately?

  Yes

  No

  N/A

• Is non-slip footwear provided free of charge where needed?

  Yes

  No

  N/A

• Do all staircases have securely fixed handrails?

  Yes

  No

  N/A

• Are trailing leads and cables secured or covered?

  Yes

  No

  N/A

• Is there enough storage space?

  Yes

  No

  N/A

• Have DSE assessments taken place?

  Yes

  No

  N/A

• Are workstations and seating fully adjustable, and are staff trained and encouraged to make adjustments?

  Yes

  No

  N/A

• Does seating give proper back support?

  Yes

  No

  N/A

• Are footrests provided where needed?

  Yes

  No

  N/A

• Is furniture and equipment checked and maintained regularly, with faulty items taken out of service and replaced?

  Yes

  No

  N/A

• Can users easily read screens, and are they flicker and glare free?

  Yes

  No

  N/A

• Is the pace of work comfortable and can breaks be taken?

  Yes

  No

  N/A

• Are users offered full free eye tests?

  Yes

  No

  N/A

• Are reports of aches, pains, numbness or tingling in limbs investigated?

  Yes

  No

  N/A

• Is the work free from awkward postures, movements and very repetitive work?

  Yes

  No

  N/A

• Is training provided about the use of equipment, methods of work, and how to avoid repetitive strain injury (RSI)?

  Yes

  No

  N/A

• Is proper and appropriate protective clothing provided free of charge?

  Yes

  No

  N/A

• Has a proper record been made of PPE needed and PPE that has been issued?

  Yes

  No

  N/A

• Is it effective, comfortable and well fitting?

  Yes

  No

  N/A

• Is PPE stored well?

  Yes

  No

  N/A

• Is it replaced as soon as they are worn out or damaged?

  Yes

  No

  N/A

• Are clean overalls provided regularly?

  Yes

  No

  N/A

• Are specific Risk Assessments in place for machinery?

  Yes

  No

  N/A

• Are all staff trained to use, clean and adjust equipment safely?

  Yes

  No

  N/A

• Is all equipment regularly inspected and maintained and clear of rubbish ?

  Yes

  No

  N/A

• Is there a procedure for reporting faulty equipment and for taking it out of use until repaired?

  Yes

  No

  N/A

• Are all guards in place on machinery?

  Yes

  No

  N/A

• Are emergency buttons fitted where necessary?

  Yes

  No

  N/A

• Are potentially dangerous machines only operated by properly trained staff aged 18 and over?

  Yes

  No

  N/A

• Are there enough: toilets, washing facilities, soap, and do the hand dryers work?

  Yes

  No

  N/A

• Are lockers (or something similar) provided for staff?

  Yes

  No

  N/A

• Are there suitable facilities for pregnant and nursing mothers to rest?

  Yes

  No

  N/A

• Are there sanitary disposal and vending facilties?

  Yes

  No

  N/A

• Are there facilities for workers to prepare, heat and eat meals?

  Yes

  No

  N/A

• Is there a rest room, and is it clean, properly lit, and ventilated?

  Yes

  No

  N/A

• Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

• Inspection area tidy, clean and well organised?

  Yes

  No

  N/A

• Are all work surfaces, walls and floors kept tidy and regularly cleaned?

  Yes

  No

  N/A

• Access ways obstructed?

  Yes

  No

  N/A

• All electrical cleaning equipment tested?

  Yes

  No

  N/A

• All cleaning and maintenance equipment stored under correct conditions?

  Yes

  No

  N/A

• Rubbish disposal area clean and clear?

  Yes

  No

  N/A

• Sharps removal procedure in place?

  Yes

  No

  N/A

• No smoking signs in position?

  Yes

  No

  N/A

• Are appropriate safety notices in place?

  Yes

  No

  N/A

• Is an appropriate cleaning schedule in place?

  Yes

  No

  N/A

• Are microwave stickers in place?

  Yes

  No

  N/A

• Is there a spillage procedure and suitable equipment?

  Yes

  No

  N/A

• Roadways in good condition?

  Yes

  No

  N/A

• Footways in good condition?

  Yes

  No

  N/A

• Access ramps in place?

  Yes

  No

  N/A

• Steps clear of obstructions and clean?

  Yes

  No

  N/A

• Cycle racks being used?

  Yes

  No

  N/A

• All lights working?

  Yes

  No

  N/A

• All notices in place?

  Yes

  No

  N/A

• Items for action from staff and members

• School to Complete. Please enter date action was completed and details of what action was taken or reason why it is proposed no action is taken:

• Additional Information

• Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

• Add a further Action Point using this button:

Action Point

• Provide details of Issue or Concern including location in workplace:

• Add photo or media of Issue or Concern here:

  Media

• Provide details of suggested Action:

• Provide Target Date for resolution of issue:

  Date
• Location of Issue. Select from Map using Locate button:
  Address

• Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

• Inspectors signature as record of the completion of the on-site inspection:

  Sign

• Enter date and time of the completion of the on-site inspection:

  Date

• Use the 'Complete Audit' button below to end this audit.