Inspection Information and Dealing with Actions

1. Once the inspection has been completed and this report has been issued, please review and provide the employer's response/proposed actions for any noted areas of concern/issues/outstanding actions.

2. Retain a copy of this completed report and your responses/actions for future reference and to inform your action plan.

3. Please then e-mail the completed audit with responses to the Union Safety Rep responsible for this audit.

Health & Safety Policy

A. Is a H&S policy provided (that includes statement, responsibilities, arrangements)?

B: Are staff made aware of the location of the H&S Policy and what is its location? Is it on the wall? Is it provided by intranet/web-site; or on other media? If electronically recorded/stored do all staff have access?

C: Are all staff aware of the roles and responsibilities they have with regard to H&S at this site? Has this been recorded in their Performance Appraisals?

D: Have named specific staff been assigned specific duties and are these recorded in the arrangements section of the H&S Policy and/or Building Logbook?
Have specifc colleagues been give responsibilties to maintain a) asbestos logs; b) legionella logs; c) over premises/building management? Have these names been recorded in the Premises Logbook?

E: Have all staff been reminded of their user name and password to access any electronic safety documents and when was this done? If staff do not have access to electronic documents how do they access the Health and Safety Policy and other safety documents?

I: Can all staff see the Approved HSE Law Poster or has every employee received a equivalent leaflet? (Health and Safety Information for Employees Regulations 1989)

J: Do you adequately consult with UNISON and trade unions on H&S issues including changes to RAs & SOPs? How do you do this?

K. What is the date of the Health & Safety Policy:

K: Is the Health and Safety Policy dated older than 18 months?

Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

Health & Safety Manual

Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

Premises Management and Logbooks

Are the Premises Logbooks accessible for contractors and others?

Is there a record of Logbook viewing by contractors & has this been completed by the last contractor who attended?

Risk Assessment

a) Completed Risk Assessments

1: Are risk assessments in place for significant risks and have they been reviewed and updated? Please supply an example of the last updated one (Tick No if none seen).

2: Have these risk assessments been communicated to staff and how is confirmation of communication recorded e.g. signature? Is this acceptable?

b) Risk Assessments for specific individuals

1: Are risk assessments in place for any member of staff who has a medical condition/disability or additional needs?

Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

Training

A: Has induction training taken place for all staff, volunteers; and others?
Are staff records of induction training present/accessible? Has refresher training been completed if necessary?

B: Is there a training log for staff and has an assessment been made for the training required for competency?

Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

Stress

Provide a summary of the proactive steps that management have taken to improve mental well-being for staff e.g. using a stress toolkit or completed risk assessments.

Were any incidents of work-related mental ill health (stress, depression, anxiety) reported? What actions were taken?

Has a stress audit been undertaken in this section?

Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

Fire and Emergencies

a) Fire Risk Assessment

Has the site a Fire Risk Assessment in place and has been reviewed during the last 1.5 years.

Enter date of last fire drill or evacuation:
b) Precautions

Are all routine in-house tests undertaken as appropriate (e.g. weekly fire alarm, monthly emergency lighting)?

Are there separate storage arrangements for flammable materials?

Are bins regularly emptied and rubbish safely disposed of? Are cigarettes and matches disposed of separately from other rubbish?

Are clear fire instructions displayed throughout the workplace? Are they current?

Are fire alarms and smoke detectors checked and tested weekly?

Are extinguishers present; adequate ; of the correct type; with identifaction labeland in-date?

Are hose reels in test?

Are the alarms capable of warning employees throughout the building?

Are there other forms of fire warning for the hearing-impaired?

Are all employees given information, instruction and training on fire risks and precautions, as well as what to do in the event of a fire or fire alarm?

Is emergency lighting provided, adequate and tested regularly?

Are fire escape routes clearly signed, kept clear and wide enough to prevent a crush, and do they lead quickly and directly to a safe area?

Are fire doors and exits clearly marked, kept clear on both sides at all times, never left open, and do they open easily and quickly in the direction of escape and lead quickly to a safe area?

Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

Accidents and Violence Reporting/Management

Has a risk assessment on violence or the threat of violence been conducted (physical, verbal abuse or intimidation)?

Are there preventive measures in place to avoid or minimise the risk?

1: Are all accidents reported according to NCC procedures?

4: Please give the total number of last year’s incidents.

Are staff encouraged to report all incidents, including intimidation?

Are all violent incidents reported according to NCC procedures?

Please give the total number of violent incidents last year’s?

How do you monitor the number of reports?

Please give the number of staff RIDDOR incidents last year?

Is there a policy and procedure for home visits, lone working and community based working, and is this work avoided if it is unsafe?

Is information about potential incidents or clients which may present a risk passed on?

If staff have to make home visits or work through an isolated or threatening area, do they have alarms?

Are staff trained in what to do and how to diffuse potentially/violent situations?

Are there panic buttons, do they work, and are they quickly and reliably responded to? If name badges are worn are only forenames given?

Does the design of public waiting areas attempt to reduce tension and stress?

Can appointments be arranged to avoid long waiting times?

Do interview rooms allow easy escape whilst giving privacy to the client?

Is counselling and support for the victims and witnesses of violence provided?

Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

First Aid

Is there first aid equipment and is it fully equipped and accessible to staff?

A: Are enough staff sufficiently trained in first aid on this site at any time?

B: Are the first aider's certificates valid?

Is it clear who the first aider(s)/appointed person is/are and how they may be contacted?

Are all accidents, near misses and illnesses caused by work reported and recorded in an accident book or system?

Are eye wash stations present where needed? Are they full; in date; correctly stored?

Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

Asbestos

A: Is there any asbestos on the site?

Has the risk of exposure to asbestos dust and fibres been assessed and an up-to-date written record kept?

B: Are there plans to manage the risks from ACMs on the site and/or is there a plan for specialist removal of asbestos?

C: Are contractors working on site made aware of the requirements of working in the building and the contents of the Asbestos Logbook? Do they sign to say they have assessed the Asbestos Logbook?

D: Has any asbestos been removed/repaired or encapsulated since the last Unison H&S inspection?

Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

COSHH & Chemicals

Are all containers clearly labelled with contents, hazards warnings and the precautions to be taken?

Are COSHH Assessments adequate and are data sheets availabel for all chemicals including cleaning materials?

Is training provided in safe use of chemicals and on what to do in an emergency (spillage, poisoning, splashing etc.)?

Are spillage procedures and equipment in place and adequate?

Are hazardous waste procedures in place and appropriate?

Are flammable liquids correctly stored/signed?

Legionella

A: Are necessary procedures being carried out in line with the Water Management requirements including action required from the most recent risk assessment?

B: Is water labelled as not drinking or drinking water?

Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

Working Temperatures

Temperature (working indoors)

Is the temperature comfortable all year?

Does the temperature reach at least 16°C within one hour of starting work?

Can breaks be taken away from hot areas?

Temperature (working outdoors)

Is warm clothing provided in cold weather?

Are there facilities for warming up and making hot drinks when cold?

In hot conditions, is cool drinking water provided and can breaks be taken in the shade?

Can the work be organised so that it takes place in the shade or not during mid-day when the sun is at its strongest?

Lighting

Is the lighting bright enough, especially over workstations?

Are stairs and corridors etc properly lit?

Are light bulbs replaced promptly?

Are windows clean on both sides and free from obstructions?

Noise

Are noise levels below the recommended maximum (rough guide – you should be able to talk with someone a metre away without shouting)?

Have the causes of noise been tackled?

As a last resort, are suitable earmuffs or plugs provided, and are they regularly checked, cleaned and maintained, and stored in a clean and safe place?

Overcrowding and Ventilation

Is there enough space for staff to work safely?

Ventilation

Are fumes, steam and stale air removed?

Is there a supply of fresh air without draughts?

Are special precautions taken when working in confined spaces?

Gas Safety

Are gas appliances regularly checked and serviced by qualified people? Do staff know what to do if there is a gas leak?

Electrical Safety

A: Is the site visably free from wiring or other electrical issues?

When was the last site-wide PAT test?

Is all portable equipment tested and labeled?

Are all electrical equipment, fittings, and tools regularly checked and maintained?

Are there visible unacceptable trailing leads or overlaods sockets/extensions?

Is access to live high voltage equipment restricted to authorised people only?

Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

Working at Height

A: Are Risk Assessments are in place for all working at height and are staff aware of their contents?

B: Is appropriate training/instruction been provided for all staff who use ladders, steps or other access equipment?

Are all ladders labelled as per the SPA?

Are all ladders and steps in good condition?

Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

Manual Handling and Material Storage

Are materials stored correctly?

Shelving overloaded/stacked incorrectly?

Shelving in good condition?

Is mechanical lifting and moving equipment used whenever possible, have staff been trained in its use, and is there enough space to use it? Has suitable access to high level storage been provided?

Where mechanical assistance is not possible, are staff trained in safe lifting techniques and is there enough space to use them?

Are heavy items stored at a convenient or adjustable height to suit the user?

Is the weight of loads known and clearly marked, and are they small and light enough?

Are unbalanced, uneven, slippery, sharp or too hot or too cold loads avoided?

Are loads securely packed to avoid them shifting or spilling?

Are work surfaces at a comfortable or adjustable height to suit the user and at compatible heights to reduce lifting from one to another?

Is frequent or prolonged stooping, stretching or reaching above shoulder height, or sideways twisting of the body avoided?

Are lifting and handling needs included in patient/client care plans?

Do uniforms, protective equipment and other clothing that is provided allow easy movement?

Slips Trips and Falls

Are floors and stairs in good condition, free from obstructions and nonslip?

Are spills cleared up immediately?

Is non-slip footwear provided free of charge where needed?

Do all staircases have securely fixed handrails?

Are trailing leads and cables secured or covered?

Is there enough storage space?

VDUs and Computer Use

Have DSE assessments taken place?

Are workstations and seating fully adjustable, and are staff trained and encouraged to make adjustments?

Does seating give proper back support?

Are footrests provided where needed?

Is furniture and equipment checked and maintained regularly, with faulty items taken out of service and replaced?

Can users easily read screens, and are they flicker and glare free?

Is the pace of work comfortable and can breaks be taken?

Are users offered full free eye tests?

Are reports of aches, pains, numbness or tingling in limbs investigated?

Is the work free from awkward postures, movements and very repetitive work?

Is training provided about the use of equipment, methods of work, and how to avoid repetitive strain injury (RSI)?

Protective Clothing and PPE

Is proper and appropriate protective clothing provided free of charge?

Has a proper record been made of PPE needed and PPE that has been issued?

Is it effective, comfortable and well fitting?

Is PPE stored well?

Is it replaced as soon as they are worn out or damaged?

Are clean overalls provided regularly?

Machinery and Equipment

Are specific Risk Assessments in place for machinery?

Are all staff trained to use, clean and adjust equipment safely?

Is all equipment regularly inspected and maintained and clear of rubbish ?

Is there a procedure for reporting faulty equipment and for taking it out of use until repaired?

Are all guards in place on machinery?

Are emergency buttons fitted where necessary?

Are potentially dangerous machines only operated by properly trained staff aged 18 and over?

Toilets, Washing and Rest Facilities

Are there enough: toilets, washing facilities, soap, and do the hand dryers work?

Are lockers (or something similar) provided for staff?

Are there suitable facilities for pregnant and nursing mothers to rest?

Are there sanitary disposal and vending facilties?

Are there facilities for workers to prepare, heat and eat meals?

Is there a rest room, and is it clean, properly lit, and ventilated?

Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

Housekeeping and Cleanliness

Inspection area tidy, clean and well organised?

Are all work surfaces, walls and floors kept tidy and regularly cleaned?

Access ways obstructed?

All electrical cleaning equipment tested?

All cleaning and maintenance equipment stored under correct conditions?

Rubbish disposal area clean and clear?

Sharps removal procedure in place?

No smoking signs in position?

Kitchen Areas

Are appropriate safety notices in place?

Is an appropriate cleaning schedule in place?

Are microwave stickers in place?

Is there a spillage procedure and suitable equipment?

Outside Areas

Roadways in good condition?

Footways in good condition?

Access ramps in place?

Steps clear of obstructions and clean?

Cycle racks being used?

All lights working?

All notices in place?

Items for action from staff and members

Items for action from staff and members

School to Complete. Please enter date action was completed and details of what action was taken or reason why it is proposed no action is taken:

Additional Information

Additional Information

Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

Outstanding Action Points from Site Inspection Walk-through

Add a further Action Point using this button:

Action Point

Provide details of Issue or Concern including location in workplace:

Add photo or media of Issue or Concern here:

Provide details of suggested Action:

Provide Target Date for resolution of issue:
Location of Issue. Select from Map using Locate button:

Employer to Complete. Please enter date any necessary action above was completed and details of what action was taken or reason why it is proposed no action is taken:

Inspection Completion

Inspectors signature as record of the completion of the on-site inspection:
Enter date and time of the completion of the on-site inspection:

Use the 'Complete Audit' button below to end this audit.

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.