General Information:

1. The premises:

  • 1.1 Number of floors:

  • 1.2 Approximate floor area:

  • 1.3 Brief details of construction:

  • 1.4 Use of premises:

The occupants:

  • 2.1 Approximate maximum number:

  • 2.2 Approximate number of employees at any one time:

  • 2.3 Maximum number of members of the public at any one time:

3. Occupants especially at risk from fire:

  • 3.1 Sleeping occupants:

  • 3.2 Disabled occupants:

  • 3.3 Occupants in remote areas and lone workers:

  • 3.4 Young persons:

  • 3.5 Others:

  • 4. Fire loss experience:

  • 5. Other relevant information:

6. Relevant Fire Safety legislation:

  • 6.1 The following FireSafety legislation applies to these premises:

  • 6.2 The above legislation is enforced by:

  • 6.3 Other legislation that makes significant requirements for fire precautions in these premises (other than the Building (Scotland) Regulations 2004)

  • 6.4 The legislation to which 6.3 makes reference is enforced by:


Fire hazards and their elimination or control

7. Electrical sources of ignition:

  • 7.1 Are reasonable measures taken to prevent fires of electrical origin?

  • 7.2 More specifically:

  • Is the fixed installation periodically inspected and tested?

  • Is portable appliance testing carried out?

  • Is a suitable policy in place regarding the use of personal electrical equipment?

  • Is there suitable limitation on the use of trailing leads and adapters?

  • 7.3 Comments and hazards observed:

8. Smoking:

  • 8.1 Are reasonable measures taken to prevent fires as a result of smoking?

  • 8.2 More specifically:

  • Is smoking prohibited in the building?

  • Is smoking prohibited in appropriate areas?

  • Are there suitable arrangements for those who wish to smoke?

  • Does the policy appear to being observed at the time of inspection?

  • 8.3 Comments and hazards observed:

9. Wilful fire raising:

  • 9.1 Does basic security against wilful fire raising by outsiders appear reasonable?

  • 9.2 Is there an absence of unnecessary fire load in close proximity to the premises or available for ignition by outsiders?

  • 9.3 Comments and hazards observed:

10. Portable heaters and heating installations:

  • 10.1 Is the use of portable heaters avoided as far aspracticable?

  • 10.2 If portable heaters are used:

  • Is the use of the more hazardous type (e.g. radiant bar fires or lpg appliances) avoided?

  • Are suitable measures taken to minimise the hazard of ignition of combustible material?

  • 10.3 Are fixed heating installations subject to regular maintenance?

  • 10.4 Comments and hazards observed:

11. Cooking:

  • 11.1 Are reasonable measures taken to prevent fires as a result of cooking?

  • 11.2 More specifically:

  • Are filters changed and ductwork cleaned regularly?

  • Are suitable extinguishing appliances available?

  • 11.3 Comments and hazards observed:

12. Lightning:

  • 12.1 Does the building have a lightning protection system?

  • 12.2 Comments and deficiencies observed:

13. Housekeeping:

  • 13.1 Is the standard of housekeeping adequate?

  • 13.2 More specifically:

  • Do combustible materials appear to be separated from ignition sources?

  • Is there avoidance of unnecessary accumulation of combustible materials or waste?

  • Is there appropriate storage of hazardous materials?

  • Is there avoidance of inappropriate storage of combustible materials

  • 13.3 Comments and hazards observed:

14. Hazards introduced by outside contractors and building works:

  • 14.1 Are fire safety conditions imposed on outside contractors?

  • 14.2 Is there satisfactory control over works carried out in the building by outside contractors (including the use of Hot Work permits)?

  • 14.3 If there are in-house maintenance personnel, are suitable precautions taken during hot work, including the use of Hot Work permits?


15. Dangerous substances:

  • 15.1 If dangerous substances are, or could be, used, has a risk assessment been carried out, as required by the Dangerous Substances and Explosive Atmospheres Regulations 2002?


16. Other significant fire hazards that warrant consideration including process hazards that impact on the fire safety measures:

  • 16.1 Hazards:

  • 16.2 Comments and deficiencies observed:

Fire protection measures:

17. Means of escape from fire:

  • 17.1 It is considered that the building is provided with reasonable means of escape in case of fire:

  • 17.2 More specifically:

  • Adequate design of escape routes:

  • Adequate provision of exits:

  • Exits easily and immediately openable where necessary?

  • Fire exits open in the direction of escape where necessary?

  • Avoidance of sliding or revolving doors as fire exits where necessary?

  • Satisfactory means for securing exits:

  • Reasonable distance of travel:

  • Where escape is in a single direction of travel:

  • Where there are alternative means of escape:

  • Is there suitable protection of escape routes?

  • Are suitable fire precautions in place for all inner rooms?

  • Are escape routes unobstructed?

  • 17.3 It is considered that the building is provided with reasonable arrangements for means of escape for disabled people

  • 17.4 Comments and deficiencies observed:

18. Measures to limit fire spread and development:

  • 18.1 It is considered that there is:

  • Compartmentation of a reasonable standard

  • Reasonable limitation of linings that may promote fire spread.

  • 18.2 As far as can reasonably be ascertained, fire dampers are provided as necessary to protect critical means of. escape against passage of fire, smoke and combustion products in the early stages of a fire

  • 18.3 Comments and deficiencies observed.

19. Emergency escape lighting:

  • 19.1 Has a reasonable standard of emergency escape lighting system been provided?

  • 19.2 Comments and deficiencies observed.

20. Fire safety signs and notices:

  • 20.1 Is there a reasonable standard of fire safety signs and notices?

  • 20.2 Comments and deficiencies observed.

21 Means of giving warning in case of fire:

  • 21.1 Is a reasonable manually operated electrical fire alarm system provided?

  • 21.2 Is automatic fire detection provided?

  • 21.3 Is the extent of automatic fire detection generally appropriate for the occupancy and fire risk?

  • 21.4 Is there remote transmission of alarm signals?

  • 21.5 Comments and deficiencies observed.

22. Manual fire extinguishing appliances.

  • 22.1 Is there reasonable provision of portable fire extinguishers?

  • 22.2 Are hose reels provided?

  • 22.3 Are all fire extinguishing appliances readily accessible?

  • 22.4 Comments and deficiencies observed.

23. Relevant automatic fire extinguishing systems:

  • 23.1 Type of system.


24. Other relevant fixed systems and equipment.

  • 24.1 Type of fixed system.


  • 24.3 Is there suitable provision of fire-fighters switch(es) for high voltage luminous tube signs?


Management of fire safety

25. Procedures and arrangements:

  • 25.1 Fire safety is managed by.

  • 25.2 Are competent persons nominated to assist in undertaking the fire safety measures?

  • Comments.

  • 25.3 Is there a suitable record of the fire safety arrangements?

  • Comments.

  • 25.4 Are appropriate fire procedures in place?

  • More specifically:

  • Are procedures in the event of fire appropriate and properly documented?

  • Are there suitable arrangements for summoning the Fire and Rescue Service?

  • Are there suitable arrangements to meet the Fire and Rescue Service on arrival and provide relevant information, including that relating to hazards to fire-fighters?

  • Are there suitable arrangements for ensuring that the premises have been evacuated?

  • Is there a suitable fire assembly point?

  • Are there adequate procedures for the evacuation of any disabled people who are likely to be present?

  • Comments.

  • 25.5 Are persons nominated and trained to assist with evacuation, including evacuation of disabled people?

  • Comments.

  • 25.6 Is there appropriate liaison with the Fire and Rescue Service (e.g by Fire and Rescue Service crews visiting for familiarisation visits)?

  • Comments.

  • 25.7 Are routine in-house inspections of fire precautions carried out (e.g. in the course of health and safety inspections)?

  • Comments.

26. Training and drills:

  • 26.1 Are all staff given adequate fire safety instruction and training upon induction?

  • Comments.

  • 26.2 Are all staff given adequate periodic refresher training at suitable intervals?

  • 26.3 Does all staff training provide information, instruction or training on the following:

  • Fire risks in the premises.

  • The fire safety measures in the building.

  • Action in the event of fire.

  • Action on hearing the fire alarm signal.

  • Method of operation of manual call points.

  • Location and use of fire extinguishers.

  • Means for summoning the Fire and Rescue Service.

  • Identity of persons nominated to assist with evacuation.

  • Comments.

  • 26.4 Are staff with special responsibilities (e.g. fire wardens) given additional training?

  • 26.5 Are fire drills carried out at appropriate intervals?

  • 26.6 When the employees of another employer work in the premises:

  • Is their employer given appropriate information (e.g. on fire risks and fire safety measures)?

  • It is ensured that the employees are provided with adequate instructions and information.

  • Comments.

27. Testing and maintenance:

  • 27.1 Is there adequate maintenance of the premises?

  • Comments and deficiencies observed.

  • 27.2 Is weekly testing and periodic servicing of the fire detection and fire alarm system carried out?

  • Comments and deficiencies observed.

  • 27.3 Are there monthly and annual testing routines in place for emergency escape lighting?

  • Comments and deficiencies observed.

  • 27.4 Is annual maintenance of fire extinguishing appliances carried out?

  • Comments and deficiencies observed.

  • 27.5 Is periodic inspection of external escape stairs and gangways carried out?

  • Comments and deficiencies observed.

  • 27.6 Is six monthly inspection and annual testing of rising mains carried out?

  • Comments and deficiencies observed.

  • 27.7 Is weekly and monthly testing, six monthly inspection and annual testing of fire fighting / evacuation lifts carried out?

  • Comments and deficiencies observed.

  • 27.8 Is weekly testing and periodic inspection of sprinkler installations carried out?

  • Comments.

  • 27.9 Are routine checks of final exit doors and / or security fastenings carried out?

  • Comments.

  • 27.10 Is an annual inspection and test of the lightning protection system carried out?

  • Comments.

  • 27.11 Other relevant inspections or tests:

  • Comments.

28. Records.

  • 28.1 Are there appropriate records of:

  • Fire Drills?

  • Fire training?

  • Fire alarm tests?

  • Emergency escape lighting tests?

  • Maintenance and testing of other fire protection systems?


Fire Risk Assessment:

  • Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from fire (likelihood of fire) at these premises is:

  • LOW - Unusually low likelihood of fire as a result of negligible potential sources of ignition.

  • MEDIUM - Normal fire hazards (e.g. potential ignition sources) for this type of occupancy, with fire hazards generally subject to proper controls (other than minor shortcomings).

  • HIGH - Lack of adequate controls applied to one or more significant fire hazards, such as to result in significant increase in likelihood of fire.

  • Taking into account the nature of the building and the occupants, as well as the fire protection and procedural arrangements observed at the time of this fire risk assessment, it is considered that the consequences for life safety in the event of fire would be:

  • SLIGHT HARM - Outbreak of fire unlikely to result in serious injury or death of any occupant (other than an occupant sleeping in a room in which a fire occurs).

  • MODERATE HARM - Outbreak of fire could foreseeably result in injury (including serious injury) of one or more occupants, but is unlikely to involve multiple fatalities.

  • EXTREME HARM - Significant potential for serious injury or death of one or more occupants.

  • Accordingly it is considered that the risk to life from fire at these premises is:

  • TRIVIAL - No action is required and no detailed records need to be kept.

  • TOLERABLE - No major additional controls required. However, there might be a need for improvements that involve minor or limited cost.

  • MODERATE - It is essential that efforts are made to reduce the risk. Risk reduction measures should be implemented within a defined period of time

  • SUBSTANTIAL - Considerable resources might have to be allocated to reduce the risk. If the building is unoccupied, it should not be occupied until the risk has been reduced.If the building is occupied, urgent action should be taken.

  • INTOLERABLE - Building (or relevant area) should not be occupied until the risk is reduced.

  • It is considered that the following recommendations should be implemented in order to reduce fire risk to, or maintain it at, the following level:

  • Trivial:

  • Tolerable:

  • Recommendations - Priority - Date completed
  • Recommendation:

  • Priority

  • Date completed:

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