University of Toronto Mississauga - Workplace Inspection Checklist: Offices

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• This checklist is intended to provide general guidance on inspecting office environments for potential health and safety hazards. It is not intended to be exhaustive. Committees should customize checklists to their own workplaces.

First Aid

• First aid kit readily available

  Yes

  No

  N/A

• First aid kit fully stocked

  Yes

  No

  N/A

• List of trained first aiders posted

  Yes

  No

  N/A

Emergency Equipment

• Fire control equipment regularly tested

  Yes

  No

  N/A

• Fire control equipment appropriate for type of fire it must control

  Yes

  No

  N/A

• Emergency lighting in place and regularly tested

  Yes

  No

  N/A

• Emergency exits marked

  Yes

  No

  N/A

Emergency Procedures

• List of emergency phone numbers posted

  Yes

  No

  N/A

• Personnel trained in emergency procedures (e.g. evacuation, fire, bomb threat)

  Yes

  No

  N/A

• Personnel familiar with accident report procedures

  Yes

  No

  N/A

• Copy of the Occupational Health and Safety Act posted

  Yes

  No

  N/A

• Current list of health and safety committee members posted

  Yes

  No

  N/A

• Minutes of the last committee meeting posted

  Yes

  No

  N/A

• University Health & Safety Policy posted and current within one year

  Yes

  No

  N/A

• University Workplace Violence and Harassment Policies posted

  Yes

  No

  N/A

• Where the following conditions exists, measures and procedures have been developed to address personal safety:<br>- Providing services to non-UofT community<br>- Handling valuables (cash or other)<br>- Working alone, in small numbers, or during off-peak hours

  Yes

  No

  N/A

• Work is scheduled to avoid, as much as possible, working alone, in small numbers or during off-peak hours

  Yes

  No

  N/A

• Adequate lighting in and around work areas

  Yes

  No

  N/A

• Good sight lines at entrances and exits

  Yes

  No

  N/A

• If there is a reception area, visitors are greeted promptly and/or required to sign-in

  Yes

  No

  N/A

• Location of valuables is locked/hidden (petty cash is kept to minimum)

  Yes

  No

  N/A

• Workers have a secured location, out of public sight, for personal belongings (e.g. purse)

  Yes

  No

  N/A

• A means of summoning immediate assistance is available

  Yes

  No

  N/A

• Emergency phone numbers (e.g. campus police) are posted

  Yes

  No

  N/A

• Distribution of keys is controlled and recorded

  Yes

  No

  N/A

• Non-workers are accompanied in restricted areas

  Yes

  No

  N/A

• Eating facilities clean and tidy

  Yes

  No

  N/A

• Toile and washroom facilities adequate and clean

  Yes

  No

  N/A

• Drinking water available

  Yes

  No

  N/A

• Hot and cold water available

  Yes

  No

  N/A

• Clear and unobstructed

  Yes

  No

  N/A

• Adequate aisles and walkways

  Yes

  No

  N/A

• Free of loose materials, debris, spills or worn carpeting

  Yes

  No

  N/A

• Materials safely stored

  Yes

  No

  N/A

• Work areas and floors clean and organized

  Yes

  No

  N/A

• Floor regularly cleaned

  Yes

  No

  N/A

• Paper and wastes properly disposed of

  Yes

  No

  N/A

• Surface dust levels low

  Yes

  No

  N/A

• Adequate for tasks conducted

  Yes

  No

  N/A

• Light fixtures in good condition

  Yes

  No

  N/A

• Work surfaces free from glare or shadows

  Yes

  No

  N/A

• Floors, aisles and staircase are well lit

  Yes

  No

  N/A

• Ventilation adequate for room conditions and usage

  Yes

  No

  N/A

• Ventilation systems regularly inspected, tested and maintained

  Yes

  No

  N/A

• Air inlets and outlets free of contaminations such as dust, dirt or mould

  Yes

  No

  N/A

• Thermal comfort maintained (temperature, humidity, air velocity)

  Yes

  No

  N/A

• Appropriate adjustable furniture and equipment available

  Yes

  No

  N/A

• Workstation heights adjustable to suit worker size

  Yes

  No

  N/A

• Chairs well designed/adjustable

  Yes

  No

  N/A

• Foot rest provided where needed

  Yes

  No

  N/A

• Sufficient work space

  Yes

  No

  N/A

• Frequent breaks from computer or from fixed position work

  Yes

  No

  N/A

• Cart or other appropriate mechanical lifting equipment available and used for handling heavy materials

  Yes

  No

  N/A

• Wall and ceiling fixtures securely fastened

  Yes

  No

  N/A

• Desk and file drawers kept closed when not in use

  Yes

  No

  N/A

• Office accessories secures or stored when not in use

  Yes

  No

  N/A

• Filing cabinets/shelves properly secured to floor and/or walls

  Yes

  No

  N/A

• Furniture and equipment free of sharp edges

  Yes

  No

  N/A

• Electrical or telephone cords not a trip hazard

  Yes

  No

  N/A

• Photocopiers and printers located in well ventilated area to prevent contaminant buildup

  Yes

  No

  N/A

• Noise levels within acceptable office levels for the activities conducted

  Yes

  No

  N/A

• Electrical cords, plugs and sockets in good condition

  Yes

  No

  N/A

• Extension cords not used as permanent wiring

  Yes

  No

  N/A

• Adequate electrical cords

  Yes

  No

  N/A

• Electrical outlets not overloaded

  Yes

  No

  N/A

• Chemical agents properly identified and labeled

  Yes

  No

  N/A

• Material safety data sheets available for chemical agents

  Yes

  No

  N/A

• Where required, employees trained in WHMIS, including safe use, handling and disposal of chemical agents

  Yes

  No

  N/A