Work Environment

Layout and access

  • Check if this category is NOT applicable.

  • Have access restrictions to the facility been identified and communicated to staff and students?

  • Evaluate the access requirements for the facility.

  • Are walkways free of trip hazards (e.g. electrical cords and other clutter)?

  • Move or secure the offending cord or obstruction.

  • Do floors have even surfaces (no lifted carpet or holes)?

  • Contact Building Services on ext. 7477 or 7476 or send a maintenance request via the Facilities Management website if review required.

  • Are stair treads in good condition?

  • Contact Building Services on ext. 7477 or 7476 or send a maintenance request via the Facilities Management website if review required.

  • Are corridors, walkways and work areas adequately lit?

  • Contact Building Services on ext. 7477 or 7476 or send a maintenance request via the Facilities Management website if review required.

Other Work Enviroment

  • Tick if this category is NOT applicable.

  • Is temperature and airflow in the area adequate?

  • Contact Building Services on ext. 7477 or 7476 or send a maintenance request via the Facilities Management website if review required.

  • Is the lighting appropriate for the task(s) being undertaken?

  • Contact Building Services on ext. 7477 or 7476 or send a maintenance request via the Facilities Management website if review required.

  • Are window coverings available to minimise glare and reflection on computer screens?

  • Contact Building Services on ext. 7477 or 7476 or send a maintenance request via the Facilities Management website if review required.

  • Is the area free from odours?

  • Contact Building Services on ext. 7477 or 7476 or send a maintenance request via the Facilities Management website if review required.

  • Is noise level acceptable/adequately controlled?

  • Contact Building Services on ext. 7477 or 7476 or send a maintenance request via the Facilities Management website if review required.

Storage

  • Tick if this category is NOT applicable.

  • Is storage adequate and convenient and free of rubbish?

  • Reorganise storage areas if possible. If this is not possible, consider providing more space or reduce the amount stored.

  • Are frequently used and heavier items stored between mid-thigh and shoulder height?

  • Reorganise storage areas to put frequently used and heavier items at correct height.

  • Is stored material secured to prevent shifting/falling?

  • Reorganise storage areas if possible. If this is not possible, consider providing more space or reduce the amount stored.

  • Are stepladders or safe steps available to access items stored on high shelves?

  • Consult with staff to determine the type of steps needed, and then purchase it. Inform staff of step location.

UTS H&S Procedures

Emergency Preparation

  • Check if this category is NOT applicable.

  • Are emergency evacuation procedures posted in the main work areas?

  • Contact Essential Services Compliance Manager on ext. 4689

  • Is the emergency telephone number ‘6’ clearly displayed (e.g. stickers on phones, coasters, phone lists, etc.)?

  • Contact Essential Services Compliance Manager on ext. 4689

  • Are there a sufficient number of trained emergency wardens?

  • Contact Essential Services Compliance Manager on ext. 4689

  • Are the emergency wardens identified and available in an emergency?

  • Contact Essential Services Compliance Manager on ext. 4689

  • Are staff aware of the Security number to be used in an emergency when an internal phone is not available?

  • Ask staff to add the UTS Security Services phone number 1800 249 559 to their mobile phones’ contact list.

  • Are appropriate fire extinguishers easily accessible and signposted (e.g. carbon dioxide for labs)?

  • Contact Building Services on ext. 7477 or 7476 or send a maintenance request via the Facilities Management website if review required.

  • Check the tags attached to fire extinguishers and fire blankets - have the fire extinguishers been inspected within the last six months?

  • Contact Essential Services Compliance Manager on ext. 4689

  • Are overhead sprinklers and smoke detectors clear of obstructions, stores, etc.?

  • Contact Building Services on ext. 7477 or 7476 or send a maintenance request via the Facilities Management website if review required.

  • Is all emergency equipment functional (e.g. Exit signage illuminated, Fire Doors and Duress Alarms) operating correctly?

  • Contact Building Services on ext. 7477 or 7476 or send a maintenance request via the Facilities Management website if review required.

  • Are the exit doors marked, clearly visible and clear of obstructions?

  • Clear up and/or contact Building Services on ext. 7477 or 7476.

  • Are the exit doors suitable for people with limited mobility?

  • Contact Building Services on ext. 7477 or 7476 or send a maintenance request via the Facilities Management website if review required.

  • Have all staff and students seen the ’Escape from UTS’ video?

  • Send staff a reminder to view emergency evacuation video and refer to the UTS Security Services webpage.

Hazards

  • Check if this category is NOT applicable.

  • Are staff and students made aware of all relevant hazards present in the facility?

  • Point out hazards to staff and students during induction.

  • Are staff and students encouraged to report hazards via HIRO?

  • Include instructions on how to use HIRO in induction training.

  • Are inspections completed at least every six months and action taken to ensure compliance?

  • Check inspection schedule and that action items previously identified have been closed off.

Accidents/incidents and First Aid

  • Check if this category is NOT applicable.

  • Are staff aware that accidents and incidents are reported using the Hazard and Incident Reporting Online (HIRO) system?

  • Send staff a reminder and refer to UTS S&W webpage - Report an Accident or Incident.

  • Is a First Aid Officer readily available during normal work hours, bearing in mind that all Security officers are first aid trained?

  • View the First Aid Officer database to check coverage is adequate.

  • Are the contact details of First Aid Officers up to date on the First Aid Officer database listing and posters/notices listing First Aid Officers?

  • View the First Aid Officer database to update names on First Aid posters.

  • Are posters / notices indicating the contact details of the First Aid Officers on display?

  • Update the details on all First Aid Officer signs. Additional posters and notices are available from UTS S&W webpage - First Aid.

  • Are the First Aid Officers keeping their First Aid kit stocked with supplies that are not out-of-date and aware that they should never include medication (including Aspirin, Panadol or other headache preparations or pain killers of any kind)?

  • Ask the First Aid Officers to order missing supplies using the order form available at UTS S&W webpage - Order First Aid Supplies. Dispose of any medication appropriately.

Risk management, information and signage

  • Check if this category is NOT applicable.

  • Is there an up to date Hazard Information Poster posted on or adjacent to the door?

  • Create a Hazard Information Poster using online tool on health and safety website.

  • Is special signage for radiation, biological or other hazards prominently posted?

  • Post hazard specific signage

  • Are Safe Work Procedures specific to the work area displayed or easily accessible?

  • Display SWMS or make easily accessible to persons performing task.

  • Is the laboratory safety manual available?

  • Make available a copy of laboratory safety manual.

  • Are risk assessments conducted / reviewed annually for all hazardous activities in the facility?

  • Update risk assessments.

  • Are staff and students made aware of risk assessments?

  • Inform workers how to access risk assessments.

  • Is safety information included in student notes for each subject?

  • Make sure subject coordinators are aware of their responsibility to include safety information in student notes.

Hazard Programs

Electrical Safety

  • Check if this category is NOT applicable.

  • Are electrical sockets and switches in good repair?

  • Contact Building Services on ext. 7477 or 7476 or send a maintenance request via the Facilities Management website if review required.

  • Is there a schedule for testing and tagging plug-in electrical equipment and electrical cords based on risk assessment?

  • Contact Safety & Wellbeing for assistance on ext. 1063.

  • Is there a register of tested electrical equipment?

  • Establish and maintain an electrical testing register.

  • Do all portable electrical appliances have a current inspection tag?

  • Test and tag electrical equipment immediately.

  • Has the use of double adaptors been eliminated?

  • Replace double adaptors with power boards.

  • Are all electrical conductors, such as power boards and sockets, away from wet areas?

  • Move electrical conductors away from where water can reach.

Manual Handling

  • Check if this category is NOT applicable.

  • Is work organised to limit unnecessary or excessive bending and the need to transport heavy loads?

  • Redesign the work area or work, or email Safety and Wellbeing for advice.

  • Is there adequate space for tasks to be carried out?

  • Redesign the work area or work, or email Safety and Wellbeing for advice.

  • Are trolleys available for transporting heavy loads? Is the trolley/s in good repair? Is the trolley storage location relayed to staff?

  • Consult with staff to determine the type of trolley needed, and then purchase it. Inform staff of trolley location. Contact Safety and Wellbeing for advice.

  • Is the “Tips for Manual Handling” poster on display?

  • Download "Tips for Manual Handling Poster" for Safety and Wellbeing website

  • Have staff received appropriate training in manual handling?

  • Contact Safety and Wellbeing for assistance in organising manual handling training.

Chemical inventory, labelling and risk assessments

  • Check if this category is NOT applicable.

  • Is an up to date inventory/register of chemicals available?

  • Update inventory/register of hazardous materials/chemicals.

  • Is an up to date (<5yrs old) SDS readily accessible for each chemical used?

  • Obtain up-to-date SDS. Refer to UTS S&W webpage - Chemical safety.

  • Are chemicals labelled according to GHS?

  • Label chemicals in accordance with GHS. Refer to UTS S&W webpage - Chemical safety.

  • Has a risk assessment been completed for all hazardous substances or dangerous goods (designated as such by the SDS)?

  • Contact Safety and Wellbeing on ext. 1063 to discuss doing a risk assessment on the hazardous chemicals.

  • Has there been consultation between the subject coordinators and lab manager regarding controls required for each class?

  • Initiate coordination of responsibility for management of chemicals between academic and lab staff.

  • Are there up to date chemical control measures included in all student lab notes?

  • Include chemical safety control measures in student notes based on risk assessment.

  • Are staff and students aware of the procedures in place for the use of high-risk chemicals (i.e. flammables, explosives, cytotoxics, poisons, HF, carcinogens, etc.)?

  • Provide safe work procedures for use of high risk substances.

Chemical use, risk controls and emergency response

  • Check if this category is NOT applicable.

  • Does the laboratory have appropriate ventilation for the types of chemicals in use (general exhaust, local exhaust, dust extraction, fume cupboards, glove boxes etc.)?

  • Request that appropriate ventilation be installed.

  • Is appropriate safety equipment (e.g. dispenser, grounding straps, etc.) available for use?

  • Obtain any safety equipment based on risk assessment

  • Is personal protective equipment (gloves, goggles, aprons, etc.) available and maintained in good condition?

  • Obtain and maintain appropriate PPE based on risk assessment. Refer to UTS S&W webpage - Select and use Personal Protective Equipment.

  • Are appropriate spill kits and decontamination material available where needed?

  • Obtain and maintain appropriate spill kit based on risk assessment.

  • Is there a sign noting the location and instructions for use for the spill kits - noting use of appropriate PPE?

  • Install signs showing location of spill kits.

  • Is safety equipment maintained in good operating condition and accessible to laboratory staff at all times?

  • Maintain chemical safety equipment.

  • Are safety carriers available for transporting glass or plastic containers of 2L or greater?

  • Provide safety carrier for transporting Winchesters.

  • Are safety showers and eye-wash stations clearly signposted and kept clear of any obstructions and regularly checked and records kept?

  • Install signs showing location of safety shower and eye-wash station.

  • Do staff in the area know how to respond to an emergency involving flammable liquids (ask them)?

  • Provide instruction for flammable gas emergency.

  • Do staff in the area know how to respond to a chemical spill (ask them)?

  • Provide instructions for chemical spill response.

Fume cupboards and laminar flow cupboards

  • Check if this category is NOT applicable.

  • Are electrical services located outside cupboard?

  • Install power points and switches outside cupboard.

  • Are emergency switches clearly identified for power and gas supply?

  • Install emergency stop switched for power and gas.

  • Has fume cupboards been inspected and certified within the last 12 months?

  • Immediately arrange of fume cupboard inspection or tag out of service.

  • Are restrictions posted near fume cupboards (< 2.5L of flammables only; no H3ClO4, etc.)?

  • Post restrictions on fume cupboard use.

  • Are fume cupboards appropriate for the type of hazard (i.e. radiation, biological, etc.)?

  • Ensure that fume cupboards are used for use intended. Post signage if required.

  • Have all laminar flow cabinets been certified within the last 12 months?

  • Immediately arrange of laminar flow cupboard inspection or tag out of service.

  • Are procedures for the appropriate use of cabinets posted?

  • Post procedures for safe use of cabinet.

  • Do the fume cupboards look clean and tidy (i.e. routine cleaning performed recently)?

  • Establish regular cleaning of fume cupboards.

Chemical storage

  • Check if this category is NOT applicable.

  • Are chemicals stored correctly (i.e. only with other compatible chemicals)?

  • Store chemicals so that incompatible dangerous goods classes are not stored together.

  • Are domestic refrigerators kept free of flammable liquids?

  • Move flammable liquids into spark-proof chemical storage refrigerator.

  • Are all storage refrigerators spark-proof?

  • Move flammable liquids into spark-proof chemical storage refrigerator.

  • Are cabinets used for the storage of large quantities of chemicals?

  • Install dangerous goods cabinets if large quantities of dangerous goods are stored (e.g. > 1L per 1 m2 of flammable liquid)

  • Is there security/restricted access to store areas?

  • Keep chemical store areas locked.

  • Is fire suppression or fire protection equipment available?

  • Contact Building Services on ext. 7477 or 7476.

  • Is the ventilation sufficient to prevent build-up of offensive odours?

  • Request that ventilation is installed to remove offensive odours.

  • Is there appropriate secondary containment to prevent the spread of major spills?

  • Install bunding to prevent spread of spills of dangerous goods.

  • Are all glass containers > 1kg or 1L stored below 1.5m high?

  • Store large glass containers close to the ground.

  • Is all shelving compatible with chemicals stored or covered with a protective coating?

  • Install shelving that will not perish when in contact with chemical vapours or spills.

  • Are all containers free from leaks or damage?

  • Dispose damaged containers according to hazardous waste disposal guidelines.

Flammable liquid cabinets

  • Check if this category is NOT applicable.

  • Is there not more than one flammable liquid cabinet per 250m2 of floor space?

  • Distribute cabinets so there is less than one per 250m2 of floor space.

  • Are flammable liquid cabinets at least 3m from power points and other ignition sources?

  • Move cabinet 3m from ignition source.

  • Is the bunding / bottom shelf in place and kept clear?

  • Install bunding at bottom of cabinet.

  • Is the area around and on top of the cabinet clear of all material i.e. no storage of combustible materials on or around cabinet?

  • Remove combustible material from around cabinet.

  • Is there appropriate signage in place?

  • Install correct dangerous goods placard on door.

  • Are warning signs on the cabinet legible?

  • Install new dangerous goods placard on flammable liquid cabinet.

Hazardous waste

  • Check if this category is NOT applicable.

  • Is hazardous waste separated and labelled as per the UTS procedures?

  • Follow UTS Hazardous Waste Disposal procedures.

  • Are there sufficient and appropriate waste disposal containers in the laboratory?

  • Order waste disposal containers

  • Have all staff and students working in the facility received chemical safety training?

  • Provide chemical safety training.

  • Is there signage stating that tipping of hazardous waste down the sink is prohibited?

  • Install sign by sink prohibiting waste disposal down sink.

Gas cylinders and cryogens

  • Check if this category is NOT applicable.

  • Are all gas cylinders in laboratories connected for use? (i.e. no laboratory storage)?

  • Remove any cylinders that are not connected for use.

  • Are gas cylinders securely chained?

  • Secure gas cylinders from falling.

  • Are supply valves closed/capped if not in use?

  • Install sign to remind that supply valves be closed when not in use.

  • Are flashback arrestors used in fuel gas supply lines?

  • Install flashback arrestors in fuel lines.

  • Are non-return (check) valves fitted to all processes that exceed cylinder pressure?

  • Install check valve to line directed to high pressure process.

  • Is gas use confined to areas with good ventilation?

  • Provide good general ventilation to areas with gas use.

  • Are specialised trolleys available for moving gas cylinders?

  • Provide gas cylinder moving trolleys.

  • Are all cylinders at least 3m away from ignition sources and combustible material?

  • Locate cylinders more than 3 m from ignition sources.

  • Are empty cylinders separated and identified as empty?

  • Locate empty cylinders in away from other cylinders.

  • Has monitoring equipment (e.g. gas detectors, alarms) been calibrated and in date?

  • Request that gas detectors and alarms be maintained and calibrated.

Biological

  • Check if this category is NOT applicable.

  • Are safe work practices in place for laboratory techniques (including minimisation of aerosols)?

  • Develop Safe Work Procedures for standard laboratory techniques.

  • Are cleaning procedures established for normal cleaning and emergency spills?

  • Develop procedures for responding to spills.

  • Are autoclaves / procedures available for disinfection?

  • Develop procedures to access autoclave.

  • Are staff aware of decontamination procedures?

  • Communicate decontamination procedures to workers.

  • Are sharps and biohazardous waste procedures established and implemented?

  • Develop and communicate waste disposal procedures.

  • Is all research approved (where required) by the UTS Biosafety committee?

  • Obtain Biosafety approval for work with PC2 organisms and GMOs.

  • Is specialised personal protective equipment available and maintained in good condition?

  • Select and use appropriate personal protective equipment. Refer to PPE webpage.

  • Are specimen containers always labelled and legible?

  • Label all specimen containers.

  • Have all staff / students been provided with information on appropriate vaccinations?

  • Refer to UTS Vaccination webpage.

Communicable diseases

  • Check if this category is NOT applicable.

  • Are sharps containers available where required?

  • Refer to UTS S&W webpage - Sharps and Needlestick Injuries.

  • Are personal protective equipment available as required?

  • Refer to UTS S&W webpage - Select & use personal protective equipment.

  • Are staff made aware of safe work practices for handling of sharps and disposal procedures?

  • Provide instruction on safe handling of sharps.

  • Are the laboratory manager and academic staff aware of the emergency response procedure?

  • Provide emergency response instruction to laboratory and academic staff.

Animal handling and facilities

  • Check if this category is NOT applicable.

  • Are separate facilities available for animal storage, cleaning, examination etc.?

  • Request that appropriate animal holding facilities be provided.

  • Are infected and non-infected animals segregated?

  • Keep infected animals segregated.

  • Are all staff trained in safety procedures associated with animal handling?

  • Provide instruction on safe animal handling procedures.

Ionising radiation

  • Check if this category is NOT applicable.

  • Are the areas designed for specific radiation procedures/work appropriately registered?

  • Contact the Radiation Safety Officer.

  • Is radiation monitoring and detection equipment readily available and calibrated?

  • Contact the Radiation Safety Officer.

  • Are appropriate personal and / or area monitoring procedures adopted?

  • Contact the Radiation Safety Officer.

  • Is adequate and sufficient shielding material/equipment provided?

  • Contact the Radiation Safety Officer.

  • Are all staff licensed users unless specifically exempted as postgraduate students?

  • Contact the Radiation Safety Officer.

  • Are radioactive materials securely stored according to procedures?

  • Contact the Radiation Safety Officer.

  • Is radioactive waste securely stored and disposed of according to procedures?

  • Contact the Radiation Safety Officer.

  • Are safe work procedures and decontamination/emergency procedures established?

  • Contact the Radiation Safety Officer.

  • Are staff and students provided with training on safe work procedures?

  • Contact the Radiation Safety Officer.

  • Are relevant licenses and exemption notices displayed?

  • Display notice of exempted students.

Non-ionising radiation

  • Check if this category is NOT applicable.

  • Are arc-welding operators provided with helmets (with filter lens), fire-resistant gauntlet gloves and apron, boots, spats, skull cap and boilermaker's coverall or bib, brace, shirt?

  • Provide appropriate PPR to welders.

  • Do arc-welding areas have ventilation to protect operators from inhaling fumes?

  • Request installation of adequate ventilation for welders.

  • Do laser laboratories have the appropriate warning signs?

  • Install laser safety signs.

  • Are lasers equipped with protective housings, safety interlocks, key controls, beam stops, attenuators and scanning safety guards as appropriate?

  • Only use laser equipment that adequate engineering controls.

  • Are laser operators provided with wavelength-specific eye protection?

  • Provide laser operators with eye protection as required by risk assessment.

  • Is suitable eye protection and skin protection worn by any persons exposed to ultraviolet radiation?

  • See AS/NZS 1337 and AS/NZS 2211.1 for eye protection

Plant and equipment

  • Check if this category is NOT applicable.

  • Are machines built in accordance with relevant Australian Standards?

  • Check that new equipment meets Australian Standards.

  • Are safe operating instructions / warning signs clearly visible?

  • Make safe operating instructions easily accessible and signs clearly visible.

  • Are machines guarded / protected to prevent contact, entanglement or damage?

  • Contact Safety and Wellbeing to discuss doing a risk assessment and implement corrective actions.

  • Are any items of plant obsolete and unsafe to operate?

  • If the item cannot be repaired it should be disposed of.

  • Have preventative maintenance arrangements been made if required?

  • Implement preventative maintenance schedule.

  • Have items of plant/equipment requiring risk assessment been identified and risk assessments documented?

  • Contact Safety and Wellbeing to discuss doing a risk assessment.

  • Are documented safe work procedures available for high risk plant and equipment?


  • Refer to UTS S&W webpage - Plant and Equipment.

  • Are staff and students trained in the safe work procedures for use of the plant/equipment?

  • Include safe work procedures in training and induction.

  • Is personal protective equipment available (where specified in the risk assessment / safe work procedure) and maintained in good condition?

  • Refer to UTS S&W webpage - Select and Use Personal Protective Equipment.

  • Is a register of slings/ladders kept, with details of all maintenance and inspections noted?

  • Maintain register of slings/ladders. Refer to UTS S&W webpage - Slings webpage and the Ladders webpage.

  • Has sound level testing been performed on noisy equipment and adequate controls / hearing protection provided?

  • Contact Safety and Wellbeing on ext. 1063 to organise sound level testing.

  • Are residual current devices in use for electrical equipment?

  • Contact Building Services on ext. 7477 or 7476 or send a maintenance request via the Facilities Management website if review required.

  • Is local exhaust ventilation drawing air effectively?

  • Contact Building Services on ext. 7477 or 7476 or send a maintenance request via the Facilities Management website if review required.

  • Are lighting levels sufficient for operators to run equipment safely?

  • Contact Building Services on ext. 7477 or 7476 or send a maintenance request via the Facilities Management website if review required.

Sign off

Person completing this inspection

  • Name:

  • Signature:

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