Title Page

  • Conducted on

  • Prepared by

  • Location


  • Vehicle registration

  • Vehicle purpose

  • Take photos of vehicle

Prior to purchase

  • Have you consulted with workers who will be operating the vehicle?

  • Is the vehicle fit for purpose?

  • Does the vehicle require the purchase of additional features and accessories?

Prior to commissioning

  • Are there any additional compliance requirements with this vehicle?

  • Please detail

  • Is the vehicle going to be used on the road?

  • Have you considered roadside assistance?


  • Have you ensured that commissioning is performed by a suitably qualified person(s)?

  • Have you ensured that training will be provided to operators?

  • Have you identified any other hazards during the commissioning process?

  • Have all known risks been assessed and controls put in place to either eliminate or minimise the risk?

  • Other commissioning comments

Registrations, Permits and Licences

  • Has the vehicle been registered with the relevant authority/regulator?

  • Has the relevant permit/licence or other necessary certification been obtained from the relevant authority/regulator?

  • Have licences for workers been obtained as required?

  • Other registration comments

Safety & Training

  • Has a Safe Operating Procedure been developed which is in accordance with the manufacturer’s instructions and includes emergency procedures where applicable?

  • Have relevant training proficiencies been developed?

  • Has training been scheduled and conducted before the operator is allowed to use the vehicle?

  • Other safety and training comments


  • Is any necessary testing, cleaning and maintenance included on the Schedule of Programmable Events or equivalent?

  • Other comments


  • Approved by supervisor/ procurement department?

  • Sign off

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.