Vending Key Movements Form - Key/Lock Disposal

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Keys and/or locks that are damaged, obsolete or no longer required must be returned to the key / lock custodian so they can be destroyed in such a manner so as to render them unrecognisable and unrecoverable

Key/Lock Disposal Request

• Key/lock destruction disposal request details should be recorded below, signed off by the key/lock custodian and approval by the state customer service manager

• Name of Custodian Requesting Key/Lock Disposal

• Date of Key/Lock Disposal Request

  Date

• Type of Key/Lock

• Serial Number

• Key Description

• Reason for Key/Lock Disposal Request

• Signature of Key/Lock Custodian

  Sign

• Name of CCA Manager Approving Key/Lock Disposal

• Signature of CCA Approver

  Sign

• Approval Date

  Date

• Keys/locks are to be packed with the original form for transfer to EQS, they are to be taken to EQS by a responsible staff member. Details of the staff member responsible for delivering the keys for destruction and expected arrival date should be captured

Key/Lock Disposal Transfer

• Name of CCA Transfer Person

• Date to be Delivered to EQS

  Date

• I the key/lock disposal transfer person agree to transfer the identified keys to EQS for distruction

• Signature of Disposal Transfer Person

  Sign

Record of Actual Key/Lock Disposal

• Once the keys/locks arrive at the EQS Workshop that locks and keys are either placed in a vice or hit with a large hammer where they are destroyed. During this process the record of actual key/lock disposal of the key/lock disposal form is completed. A line manager must witness the lock and/or keys being damaged and the sign the form stating that they have witnessed the locks/keys being destroyed. They are are then either placed in an industrial dump bin or depending on the amount destroyed could be sent to scrap metal place for recycling

• Key/Lock Presented Serial Number Validated

  Select YES NO

  • YES
  • NO

• Actual Date of Disposal

  Date

• Manner of Disposal

• Location of Disposal/Business Unit eg Victoria, EQS warehouse

• Name of Person Destroying Key/Lock

• Signature of Person Destroying Key/Lock

  Sign

• Name of Person Witnessing Disposal of Key/Lock

• Signature of Person Witnessing Disposal of the Key/Lock

  Sign

• Once the key/locks have been destroyed and disposed of the completed key/lock disposal form is to be scanned and sent to the key lock custodian confirming the key destruction has been completed

Administration Updates

• The key/lock custodian must update the state key register to reflect the disposal / destruction of the identified keys/locks

• Name of Key Custodian

• Date Key/Lock Register Updated

• Key Custodians Signature

  Sign