Venue Verification Checklist - ALH

• Document No. SH.Tool.18.02.01

• Client / Site

• Location
  Address

• Conducted on

  Date

• Prepared by

• Personnel

• Number of employees

Safety Notice Board

• Is the SH.Fact.01.01 - ALH SH Policy (v3 30.06.15) on the notice board?

  Yes

  No

• Print Version 3 of the Policy, communicate the updated version to workers and display on the noticeboard.

• Is the ALH SH Plan - FY 2015/2016 posted on the notice board?

  Yes

  No

• Download from Google drive - national safety management system 2015/section 3, communicate it to workers and display it on the noticeboard.

• Are the latest SH.Form.06.01 - Employee Safety Meeting Agenda / Minutes posted on the notice board?

  Yes

  No

• Date of last staff meeting held using SH.Form.06.01 - Employee Safety Meeting Agenda / Minutes?

• Update the noticeboard with the latest minutes from staff meeting

• Is the SH Issue Resolution Flow Chart posted on the notice board?

  Yes

  No

• The new issue resolution flowchart is WIP. Once available, print from intranet or Google drive (national safety management system 2015) communicate to workers and update on the noticeboard.

• Are the current State Safety Steering Committee minutes posted on the notice board?

  Yes

  No

• Latest minutes on the Intranet are from Jan 2015. DC to upload April and Sept 2015.
  Once uploaded, print, communicate and display on the noticeboard.

• Does the safety notice board comply with SH.Fact.06.02 – SH Notice Board Content (v)

  Yes

  No

• SH.Fact.06.02 is WIP. Once available, display documents on the noticeboard as per the planogram.

• Are emergency plans in place?

  Yes

  No

• Are the plans up to date?

  Yes

  No

• The Emergency Plan must be displayed on the noticeboard and placed in the toolbox.
  Make sure that FSA and Warden details are up to date.

• Are the chief fire warden and wardens identified and communicated on the notice board?

  Yes

  No

• Using the same template as the First aid attendants list, amend it to read Fire Wardens list and list the names of Fire Wardens. Display this only on the noticeboard.

• Are first aiders listed on the notice board and are details up to date? Verify certificates to notice board list

  Yes

  No

• Make sure that a first aid attendants list is displayed on the noticeboard with all first aiders having a copy of current certificate filed in the yellow toolbox.
  

• Does the approved manager schedule reflect first aid requirements? Minimum one first aider per shift

  Yes

  No

• Is the availabilty of first aid kits identified on the notice board?

  Yes

  No

• To assist staff and first aiders locate first aid kits when needed, list the locations of the kits at your venue on the noticeboard. This can be added to the First aid attendants list or on a separate document eg. Administration office - portable low risk kit, etc

• "Is the ""speak up"" communication posted on the notice board?"

  Yes

  No

Safety Management System Folder

• How many documents are in the Safety Management System folder at the venue?

• There should be 55 currently. If documents are missing, print these from the Intranet or Google drive and place back in the Safety Management System folder. This folder should be used as a reference folder only. All completed documents are filed in the evidence folder.

• Has the completed SH Reg.04.01 - SH Skills and Training Register (State Specific) (v01 May 2015) been printed and available?

  Yes

  No

• The Register helps you to identify training required for each role.

Evidence Folder

• What percentage of staff current staff have completed SH.Form.04.01 - SH Training Needs Analysis (v01 Jun 2015)?

• There should be one of these for each staff member

• Have all staff read, understood and signed off on their relevant SOP's from SH.SOP.10.05?

  Select yes no

  • yes
  • no

• There should be a SOP completed per relevant task for each person then also signed off on the SH.Form.04.01 SH Skills and training register.

• What percentage of current employees have completed ALH Group Online Induction?

• What percentage of current employees have completed site specific Induction?

• It's important that we advise new/transferred staff of the Venues specific risks (this can be done using the Hazard Registers SH.Reg.08.01 and any other completed hazard reports) and the location of things like the Noticeboard, Emergency Exits and assembly point, First Aiders and kits, etc

• Has the VM attended SH Management System implementation workshop?

  Yes

  No

• Date of attendance

• Is SH.Reg.08.01.01 – Kitchen Hazard Register (v01 May 2015) available to all staff?

  Yes

  No

  N/A

• Identify the Registers that are relevant for your Venue from the Safety Management System. Read these and then place them in the Evidence folder under the 8 tab for future reference. For any Hazards specific to your Venue not covered off in a Register then complete a Hazard Report Form.

• Is SH.Reg.08.01.02 – Accommodation Hazard Register (v) available to all staff??

  Yes

  No

  N/A

• Is SH.Reg.08.01.03 – Bistro Hazard Register (v) available to all staff??

  Yes

  No

  N/A

• Is SH.Reg.08.01.04 – Functions Hazard Register (v) available to all staff??

  Yes

  No

  N/A

• Is SH.Reg.08.01.05 – Gaming Hazard Register (v) available to all staff??

  Yes

  No

  N/A

• Is SH.Reg.08.01.06 – Public Sports Bar Hazard Register (v) available to all staff??

  Yes

  No

  N/A

• Is SH.Reg.08.01.07 – Above Ground Cellar Hazard Register (v) available to all staff??

  Yes

  No

  N/A

• Is SH.Reg.08.01.08 – Below Ground Cellar Hazard Register (v) available to all staff??

  Yes

  No

  N/A

• Is SH.Reg.08.01.09 – Nightclub Hazard Register (v) available to all staff?

  Yes

  No

  N/A

• Is SH.Reg.08.02 - Venue PPE register (v01 July 2015) in place and completed for all PPE available?

  Yes

  No

  N/A

• Are SH.Form.10.04 - SH Inspection Checklists available and completed within required time frames?

  Yes

  No

• Print from the weekly update and allocate staff to carry out the inspection.

• Have all current staff read and understood the Fact sheets SH.Fact.10..relevant to their role and has this been signed off on the Training Needs Analysis for the individual?

  Select yes no

  • yes
  • no

• Are the SH.Form.10.01 – Hot Work Permit (v01 Jun 2015) available, completed and filed (when applicable)?

  Yes

  No

  N/A

• Are the SH.Form.10.02 – Electrical Work Permit (v01 Jun 2015) available, completed and filed (when applicable)?

  Yes

  No

  N/A

• Are the SH.Form.10.03 – Roof Access/Working at Height Permit (v01 Jun 2015) available, completed and filed (when applicable)?

  Yes

  No

  N/A

• Does the venue have a current and relevant SH Venue Specific HS/DG Register (SH.Reg.08.03.04 QLD HS DG Register) in place?

  Yes

  No

• What was the date completed?

• Where possible, minimise risk by storing excess items in the one location and having the Register in a location accessible to workers that will be using the substances.
  Carefully dispose of all unnecessary items eg. paint, fuel, aerosols etc (not in general waste) so that we only have substances on site that are on the register and have a current Safety Data Sheet.

• Has the venue completed a SH.Form.08.03 HS/DG Evaluation forms for any additional identified high risk HS/DG. Has it been reviewed on an annual basis?

  Select yes no

  • yes
  • no

• Are all Safety Data Sheets available for all HS/DG current? Less than 5 years old

  Yes

  No

• Are Safety Data Sheets available for all HS/DG online or hard copy?

  Yes

  No

Yellow box

• Are completed yellow copies of SH.Form.16.01 - Incident Report Form A filed in the yellow box for a minimum of 12 months?

  Yes

  No

• Form A & C info
  White originals should not be left in the pad. These should be handed to the person reporting the incident/injury.
  File any completed pads. Only the pad in use should be available in the toolbox.
  

• Are completed yellow copies of SH.Form.16.02 - Incident Report Form C filed in the yellow box for a minimum of 12 months?

  Yes

  No

• Are danger tags readily available in the yellow box?

  Yes

  No

• Are SH.Form.08.01 – SH Hazard Report Form (v01 Jun 2015), completed for known hazards over the last 12 months, available in the yellow box?

  Yes

  No

• Some venue specific hazards not captured on the registers might be things like traffic management eg. carpark speed limits, rubbish disposal through a joint back dock, equipment specific to a venue eg.keg trolley for moving kegs from a raised platform, water logged areas, electrical hazards in wet areas, etc

• Is the latest asbestos register located in the Yellow box and contractor sign in register?

  Yes

  No

  N/A

• Its important to keep the sign in register close with the cover visible to the contractor. This will advise them if the venue has asbestos so they can take relevant precautions.
  

• Is the asbestos register updated to reflect any changes?

  Yes

  No

  N/A

• What was the date of the last update?

• Does emergency plan contain documentation showing completion of annual training and practice?

  Yes

  No

• Is the most recent C + LP Pulse audit available?

  Yes

  No

  N/A

• Have the identified C+LP Pulse Audits safety items been corrected?

  Yes

  No

Venue observations

• Does the venue have a non pedestrian forklift

  Yes

  No

• Is the forklift registered

  Yes

  No

• What is the expiry date? Confirm with venue or SSC fleet manager.

• Does the venue have a courtesy bus?

  Yes

  No

• Is the vehicle registered?

  Yes

  No

• What is the expiry date? Check with SSC fleet manager.

• Does the venue have a cargo van/light commercial ute?

  Yes

  No

• Is the vehicle registered?

  Yes

  No

• What is the expiry date? Check with SSC fleet manager.

• Does the venue have registerable plant?

  Yes

  No

• Is the plant registered?

  Yes

  No

• What is the registration number?

• Eg. Lifts, generators, forklift, air conditioning, etc

• Is the SH.Form.04.02 - Annual ALH SH State Specific Training Plan (v01 Jun 2015) available in the Venue Managers office?

  Yes

  No

• WIP DC

• Are State Steering Safety Committee minutes available on the intranet?

  Yes

  No

• Most current is Jan 2015. Once DC has uploaded April and Sept 2015, print Sept's and display on the Noticeboard.

• Is relevant signage in place in internal and external areas of the venue advising of access controls where necessary?

  Yes

  No

• Is the certificate of classification current and displayed at main entrance?

  Yes

  No

  N/A

• When visiting venue are all HS/DG stored correctly?

  Yes

  No

• Are relevant signs, barricades, danger tags, locks, etc available for use in controlling the safety of people during maintenance or servicing of plant and equipment?

  Yes

  No

• Is compliant signage on display where required throughout the venue? Fire, evacuation, gas and asbestos

  Yes

  No

• Does the contractor sign in register have the yellow asbestos sticker attached?

  Yes

  No

  N/A

• Do contract cleaners (not housekeepers) leave electrical equipment on-premise?

  Yes

  No

• Is it tested and tagged?

  Yes

  No

• What was the test date recorded

• Do contract cleaners leave chemicals on-premise?

  Yes

  No

• Is there an in date MSDS for each chemical left on premise?

  Yes

  No

• If no, has the Venue Manager spoken to the Cleaning supervisor to rectify?

  Yes

  No

  N/A

• Are notations made in regard to noise testing where relevant or required?

  Yes

  No

  N/A

• If relevant then see that the sound level metre is available and calibrated.

• Additional comments

  Notes

• Safety Team Member

  Sign

• Venue Representative

  Sign