Vernacare Health, Safety and Environmental Inspection

• Audit Title

• Department / Division

• Conducted on

  Date

• Prepared by

• Number of Action Points

Areas Inspected

1.0 Previous inspection

• 1.1 - Has the last inspection been reviewed?

  Yes

  No

  N/A

• 1.2 - Are there no overdue actions?

  Yes

  No

  N/A

2.0 Fire Protection

• 2.1 - Evacuation Procedures Displayed and correct version?

  Yes

  No

  N/A

• 2.2 - Extinguishers in correct location, clearly marked for type of fire and free from obvious damage (ID tag and pin present)?

  Yes

  No

  N/A

• 2.3 - Extinguishers serviced annually and label completed with details?

  Yes

  No

  N/A

• 2.4 - Extinguishers mounted on a wall or stand, easily visible and clear of obstructions?

  Yes

  No

  N/A

• 2.5 - Adequate direction notices for fire exits, visible and free from damage?

  Yes

  No

  N/A

• 2.6 - Fire exits and exit routes clear of obstructions?

  Yes

  No

  N/A

• 2.7 - Fire detectors free from obvious damage?

  Yes

  No

  N/A

• 2.8 - Emergency lighting free from obvious damage and LED illuminated where visible?

  Yes

  No

  N/A

• 2.9 - Call points accessible, sign present and free from obvious damage?

  Yes

  No

  N/A

• 2.10 - Internal fire doors open easily, free from damage, clearly labelled 'fire door keep closed' and doors closed?

  Yes

  No

  N/A

• 2.11 - External fire doors open easily, free from damage and labelled 'fire exit keep clear'?

  Yes

  No

  N/A

• 2.12 - Are combustible materials kept away from ignition sources?

  Yes

  No

  N/A

• 2.13 - Flammable substances stored in flammable cabinets and away from sources of ignition and heat?

  Yes

  No

  N/A

• 2.14 - No obvious damage to sprinklers

  Yes

  No

  N/A

3.0 Working at heights

• 3.1 - Are ladders and steps which are not in use, stored and secured correctly?

  Yes

  No

  N/A

• 3.2 - Are workers on ladders and steps suitably trained?

  Yes

  No

  N/A

• 3.3 - Work at height (including use of ladders, steps or any other access equipment) is being carried out safely?

  Yes

  No

  N/A

• 3.4 - Have ladder and steps inspections been completed?

  Yes

  No

  N/A

• 3.5 - Ladders or steps that are damaged or in poor condition are clearly labelled 'DO NOT USE' and removed from use?

  Yes

  No

  N/A

4.0 Workplace

• 4.1 - Floor surfaces are slip-resistant (where possible), free from holes and other obvious damage?

  Yes

  No

  N/A

• 4.2 - Floors and traffic routes are clear of obstructions

  Yes

  No

  N/A

• 4.3 - Are floors free from trip hazards?

  Yes

  No

  N/A

• 4.4 - Can a reasonable room temperature be maintained (where practicable) or PPE/fans/thermometers provided if necessary?

  Yes

  No

  N/A

• 4.5 - Is sufficient ventilation in place to ensure an adequate supply of fresh air?

  Yes

  No

  N/A

• 4.6 - Are fall prevention measures in place on upper levels (e.g. handrails, guarding, edge protection)?

  Yes

  No

  N/A

• 4.7 - Is the workplace kept generally clean and tidy? (0 - Poor / 10 - Excellent)

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• 4.8 - Signage in the correct format, undamaged and clearly legible for all hazards and precautions?

  Yes

  No

  N/A

• 4.9 - Steps and stairs are clean, free from obvious damage and handrails secure?

  Yes

  No

  N/A

• 4.10 - Slip hazards controlled and all spills cleared?

  Yes

  No

  N/A

• 4.11 - All lights and sensors working and area adequately lit? Local lighting should be available if necessary. No issues from glare?

  Yes

  No

  N/A

• 4.12 - Windows in doors and transparent walls are clearly marked to make them apparent?

  Yes

  No

  N/A

• 4.13 - Windows are fitted with a device to prevent them being opened too far and the possibility of a person falling?

  Yes

  No

  N/A

• 4.14 - Sharps are being handled, stored and disposed of safely?

  Yes

  No

  N/A

• 4.15 - Waste containers free from obvious damage, clearly identifiable for type of waste and correct disposal of waste?

  Yes

  No

  N/A

5.0 Machinery and Equipment

• 5.1 - Is access to dangerous parts of the machinery eliminated or restricted and guarding is in good condition?

  Safe

  At Risk

  N/A

• 5.2 - Is there a daily or pre-shift guard, sensors and emergency stop check system in place and completed?

  Yes

  No

  N/A

• 5.3 - Are isolation / locking off procedures being followed correctly?

  Yes

  No

  N/A

• 5.4 - Have operatives been suitably trained on the machines and equipment used as per instruction? Are they aware of the hazards and what to do if something goes wrong?

  Yes

  No

  N/A

• 5.5 - Is the maintenance of the machine satisfactory? PPM's in place and records completed?

  Yes

  No

  N/A

• 5.6 - All machinery and work equipment free from obvious damage and working correctly?

  Yes

  No

  N/A

• 5.7 - Emergency stop present (where required), clearly signed and accessible?

  Yes

  No

  N/A

• 5.8 - Equipment adequately secured/bolted down where there is a possibility it may move when in operation?

  Yes

  No

  N/A

6.0 Storage Design and Use

• 6.1 - Is all equipment and consumables are stored safely where they are not at risk of falling?

  Yes

  No

  N/A

• 6.2 - Storage designed to minimise issues with manual handling?

  Yes

  No

  N/A

• 6.3 - Floors around racking and other storage systems are kept clear?

  Yes

  No

  N/A

• 6.4 - Items stored in racking are not overhanging where they are at risk of being struck?

  Yes

  No

  N/A

• 6.5 - Barriers and racking free from obvious damage? Where racking is damaged it is unloaded (if required) and clearly signed 'DO NOT USE'

  Yes

  No

  N/A

7.0 Electrical Safety

• 7.1 - No double adapters in use?

  Yes

  No

  N/A

• 7.2 - Portable equipment tested (within last 12 months) and labelled?

  Yes

  No

  N/A

• 7.3 - Plugs, sockets and switches free from damage?

  Yes

  No

  N/A

• 7.4 - No power leads across walkways?

  Yes

  No

  N/A

• 7.5 - Cables and leads free from damage and not strained?

  Yes

  No

  N/A

• 7.6 - Is there evidence of Fixed Electrical inspection every 3 years and labels present?

  Yes

  No

  N/A

• 7.7 - Electrical distribution boards, electrical panels and switch rooms securely locked, easily accessible, signage present and free from obvious damage?

  Safe

  At Risk

  N/A

8.0 COSHH

• 8.1 - Material Safety Data Sheets available in the area of use? (Check two substances)

  Yes

  No

  N/A

• 8.2 - COSHH Risk Assessments completed for hazardous substances and available in the area of use?

  Yes

  No

  N/A

• 8.3 - Suitable storage facilities available, used and free from obvious damage?

  Yes

  No

  N/A

• 8.4 - Storage containers kept closed?

  Yes

  No

  N/A

• 8.5 - All containers labelled correctly with contents and hazards?

  Yes

  No

  N/A

• 8.6 - Unused substances disposed of correctly as hazardous waste?

  Yes

  No

  N/A

• 8.7 - Safety information displayed including hazards, handling and emergency response?

  Yes

  No

  N/A

• 8.8 - Spill kits in place, list of contents, instructions on dealing with a spill present and all listed equipment present?

  Yes

  No

  N/A

• 8.9 - Suitable PPE available for dealing with spills?

  Yes

  No

  N/A

9.0 - First Aid

• 9.1 - First aid kit is available within a reasonable distance?

  Yes

  No

  N/A

• 9.2 - List of contents, checks completed monthly and correct contents in the first aid box?

  Yes

  No

  N/A

• 9.3 - All equipment within expiry date?

  Yes

  No

  N/A

• 9.4 - First aid signs in place indicating the location of the equipment?

  Yes

  No

  N/A

• 9.5 - List of first aiders and contact arrangements in place?

  Yes

  No

  N/A

• 9.6 - Eyewash bottles accessible, clear of obstructions, within expiry date and seals intact?

  Yes

  No

  N/A

10.0 Transport

• 10.1 - Is there a clear directional flow of traffic around the area and wherever possible pedestrians and vehicles are segregated?

  Yes

  No

  N/A

• 10.2 - Suitable signage in place indicating the hazard, PPE requirements and speed restrictions?

  Yes

  No

  N/A

• 10.3 - Are vehicles suitable for their intended use and free from damage?

  Yes

  No

  N/A

• 10.4 - Are drivers suitably trained, competent and equipment being operated safely?

  Yes

  No

  N/A

• 10.5 - Pre-use checks and checklists completed for all FLT's and motorised trucks?

  Yes

  No

  N/A

• 10.6 - Keys removed from ignition when not in use?

  Yes

  No

  N/A

11.0 PPE

• 11.1 - PPE required by risk assessment available for use, clean condition and free from obvious damage?

  Yes

  No

  N/A

• 11.2 - Is PPE being worn correctly by staff?

  Yes

  No

  N/A

12.0 Risk Assessments

• 12.1 - Are risk assessments completed, available and up to date for all activities where there may be a significant risk?

  Yes

  No

  N/A

• 12.2 - Are manual handling assessments completed, available and up to date for all activities where there may be a significant risk?

  Yes

  No

  N/A

• 12.3 - Are staff aware of the location of assessments and their content?

  Yes

  No

  N/A

13.0 Welfare

13.1 Locker Rooms

• 13.1.1 - Are lockers free from damage?

  Yes

  No

  N/A

• 13.1.2 - Are floors kept clean?

  Yes

  No

  N/A

• 13.1.3 - Are the benches clean and free from clutter?

  Yes

  No

  N/A

• 13.1.4 - Facilities available for workers to dry out wet clothing?

  Yes

  No

  N/A

13.2 Toilets

• 13.2.1 - Are toilets and washing facilities clean with adequate stock of soap, towels and toilet paper?

  Yes

  No

  N/A

• 13.2.2 - Are there a suitable number of sanitary disposal units in ladies toilets?

  Yes

  No

  N/A

• 13.2.3 - All toilets are working and free from damage?

  Yes

  No

  N/A

• 13.2.4 - Hand driers are working and free from damage?

  Yes

  No

  N/A

• 13.2.5 - Clean hot and cold running water is available?

  Yes

  No

  N/A

• 13.2.6 - Toilets and washrooms are well ventilated?

  Yes

  No

  N/A

13.3 Canteen

• 13.3.1 - Table surfaces are clean and clear?

  Yes

  No

  N/A

• 13.3.2 - Bins are clean, suitable and not overflowing?

  Yes

  No

  N/A

• 13.3.3 - Furniture is in good condition and free from damage?

  Yes

  No

  N/A

13.4 Kitchens

• 13.4.1 - Work surfaces are clean and clear?

  Yes

  No

  N/A

• 13.4.2 - Storage space is not overloaded and items are stored safely?

  Yes

  No

  N/A

• 13.4.3 - Fridges are clean inside and out, no out-of-date food in fridges?

  Yes

  No

  N/A

• 13.4.4 - Cooking equipment is in good condition, clean and suitable?

  Yes

  No

  N/A

14.0 Environment

• 14.1 - No excessive noise or odours - exposure to neighbours?

  Yes

  No

  N/A

• 14.2 - No signs of air pollution - dust, fumes etc.?

  Yes

  No

  N/A

• 14.3 - External areas are free from litter/waste?

  Yes

  No

  N/A

• 14.4 - No indication of leaks and potential water or land pollution?

  Yes

  No

  N/A

• 14.5 - All machinery turned off when not in use to minimise energy use?

  Yes

  No

  N/A

• 14.6 - No leaking pipework/taps to minimise water usage?

  Yes

  No

  N/A

15.0 Behaviours

• 15.1 - Staff working safely and following procedures?

  Yes

  No

  N/A

16.0 COVID-19 Compliance

• 16.1 - Is social distancing (2m) being maintained?

  Yes

  No

  N/A

• 16.2 - Where 2m cannot be maintained are additional measures in place?

  Yes

  No

  N/A

• 16.3 - Are people regularly washing hands (as per guidance displayed)?

  Yes

  No

  N/A

• 16.4 - Is cleaning of equipment being completed regularly?

  Yes

  No

  N/A

• 16.5 - Are hand sanitiser dispensers adequately filled?

  Yes

  No

  N/A

Any further comments

• Comments

Overall Assessment

• Overall Assessment

  Excellent (95% - 100%)

  Good (75% - 95%)

  Satisfactory (65% - 75%)

  Unsatisfactory (50% - 65%)

  Poor (0% - 50%)

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