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Verve Phoenix Inc - Property Condition Report - Rental Property - Ingoing/Outgoing - Master Template
Verve Phoenix Inc - Property Condition Report - Rental Property - Ingoing/Outgoing - Master Template
Juno Joubert

Verve Phoenix Inc - Property Condition Report - Rental Property - Ingoing/Outgoing - Master Template

Condition Checklist. The Entry (and Exit) reports provide evidence of the condition of the premises at the beginning and ending of tenancy. These documents may be referred to as evidence if there is a dispute over the refund of the deposit at the end of the tenancy.

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Free Verve Phoenix Inc - Property Condition Report - Rental Property - Ingoing/Outgoing - Master Template Checklist

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Title Page

  • Lessor/agent
    1. Inspect the premises.
    2. Mark each item on the list clean, working, undamaged (where applicable).
    3. Make a note of any extra items in the additional comments/information section.
    4. Give a signed copy of the report to the tenant. Keep a copy for your own records.
    5. Ask the tenant to add their comments to the report, initial each page and return it to
    you within 3 days.
    6. If the tenant disagrees about the condition of the premises, encourage them to discuss it with you. Comments can be recorded in the additional comments/information section
    or by attaching a separate page.
    Supporting documentation has been attached Yes No
    7. Give a copy of the final report back to the tenant within 14 days of receiving it.
    8. You must keep a copy of the report for at least one year after the tenancy agreement ends.

    Tenant
    1. Inspect the premises.
    2. Comment on any item where you disagree with the lessor/agent, or if you believe
    the report does not reflect the true condition of the premises.
    3. Talk to the lessor/agent if you disagree about the condition of the premises.
    4. Initial each page of the report and send it to the lessor/agent within 3 days.
    5. The lessor/agent must send you a copy of the final report. You may also want to
    make a copy for your own records.
    If the condition report is not given to the tenant/s within 3 days of occupation, the tenant/s
    should obtain, complete and sign their own form and submit to the lessor/agent.

  • Real Estate

  • Agent / Inspector Name

  • Address of Rental Premises

  • Conducted on

  • Full name of Landlord/s

  • Full name of Tenant/s

  • Water meter reading at start of tenancy

  • Electricity meter reading at start of tenancy

Property Inspection

Exterior Front

  • Gate and gate motor

  • Driveway

  • Sidewalk

  • Post Box

  • Intercom

  • Camera

  • Wall / Fence

  • Additional Items/Areas/Notes

Home Entrance / Reception

  • Walls

  • Ceiling

  • Doors / Security Gates

  • Locks and Keys

  • Windows

  • Flooring

  • Doorbell

  • Lights

  • Electrical sockets and Switches

  • Additional Items/Areas/Notes

Living Room

    Living Room

  • Walls

  • Ceiling

  • Doors / Security Gates

  • Locks and keys

  • Built-ins / Storage

  • Fireplace

  • Windows

  • Flooring

  • Lights

  • Electrical sockets and Switches

  • Additional Items/Areas/Notes

Family Room / TV Room

    Family Room / TV Room

  • Walls

  • Ceiling

  • Doors / Security Gates

  • Locks and Keys

  • Built-ins / Storage

  • Windows

  • Flooring

  • Lights

  • Satelite Cable Connection

  • Electrical sockets and Switches

  • Additional Items/Areas/Notes

Study / Office

  • Walls

  • Ceiling

  • Doors

  • Locks and Keys

  • Built-ins / Storage

  • Windows

  • Flooring

  • Lights

  • Electrical sockets and Switches

  • Additional Items/Areas/Notes

Dining Room

    Dining Room

  • Walls

  • Ceiling

  • Doors

  • Locks and Keys

  • Built-ins / Storage

  • Windows

  • Flooring

  • Lights

  • Electrical sockets and Switches

  • Additional Items/Areas/Notes

Kitchen

    Kitchen

  • Ceiling

  • Basin / Drains / Pipes / Faucet

  • Countertops

  • Cupboard Doors

  • Cupboard Interiors

  • Walls

  • Doors

  • Locks and Keys

  • Windows

  • Flooring

  • Lights

  • Stove and oven

    • Good
    • Fair
    • Marked
    • Dirty
    • Damaged

  • Extractor Fan

  • Built-In appliances

  • Electrical sockets and Switches

  • Additional Items/Areas/Notes

Bedroom

  • Add a Bedroom

    • Bedroom

  • Walls

  • Ceiling

  • Doors

  • Locks and Keys

  • Built-ins / Storage

  • Windows

  • Flooring

  • Lights

  • Electrical sockets and Switches

  • Additional Items/Areas/Notes

Bathroom

  • Add a Bathroom

    • Bathroom

  • Walls

  • Ceiling

  • Doors

  • Locks and Keys

  • Windows

  • Flooring

  • Lights

  • Bath/Shower (Faucets & Drain)

  • Basin / Faucets / Drain / Pipes / Cabinet

  • Medicine Cabinet

  • Toilet (Seat / Paper Holder & Brush)

  • Exhaust Fan

  • Additional Items/Areas/Notes

Guest Toilet

  • Walls

  • Ceiling

  • Doors

  • Locks and Keys

  • Windows

  • Flooring

  • Lights

  • Toilet (Seat / Paper Holder & Brush)

  • Additional Items/Areas/Notes

Laundry

  • Walls

  • Ceiling

  • Doors

  • Locks and Keys

  • Windows

  • Flooring

  • Lights

  • Washing Machine

  • Dryer

  • Electrical sockets and Switches

  • Additional Items/Areas/Notes

External / Back Area/Space

  • Overview

  • Additional Items/Areas/Notes

    • Pool

Pool

  • Pool pump / Kreepy Crawley

  • Pool (health/water/paving/cover)

  • Overview

  • Additional Items/Areas/Notes

Patio / Stoep

  • Walls

  • Ceiling

  • Doors

  • Locks and Keys

  • Windows

  • Flooring

  • Lights

  • Built in Braai

    • Yes
    • No
    • N/A

  • Electrical sockets and Switches

  • Additional Items/Areas/Notes

Garden

    Garden

  • Overview

  • Lawn

  • Plants

  • Trees

  • Garden Hose

  • Watering System

  • Additional Items/Areas/Notes

Garage/Carport

    Garage/Carport

  • Driveway

  • Structure

  • Lights

  • Garage Door and motor

  • Remotes and Keys

  • Roof

  • Ceiling

  • Walls

  • Flooring

  • Electrical sockets and Switches

  • Additional Items/Areas/Notes

Keys and Remote Controls

  • Number of sets and types

  • Safes /Safe Rooms

Security / Alarm / Safety System

  • List systems and note condition:

  • Perimeter Security -Electric Fence

  • Monitored Security -Cameras&CCTC

  • Visual Deterrents -Window Bars/gates

Summary

Inspector Sign-off

  • Add signature

Tenant Sign-off

Verve Phoenix Inc - Property Condition Report - Rental Property - Ingoing/Outgoing - Master Template
Juno Joubert

Verve Phoenix Inc - Property Condition Report - Rental Property - Ingoing/Outgoing - Master Template

Condition Checklist. The Entry (and Exit) reports provide evidence of the condition of the premises at the beginning and ending of tenancy. These documents may be referred to as evidence if there is a dispute over the refund of the deposit at the end of the tenancy.

Use this Template
The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.

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