Recommendation definitions

Key risk improvement recommendations (definitions on priorities)

  • Actions marked as "High" – Recommendation to address significant deficiencies in relation to the level of controls where they do not meet best industry practice or internationally recognised standards. This must apply where there is a significant likelihood of a loss event and in the event of a loss, the consequence is expected to be significantly higher in comparison to where adequate controls are in place.

  • Actions marked as "Medium" – Recommendation to address deficiencies in relation to the level of controls whereas they do not meet best industry practice and internationally recognised standards. Deficiency may increase the likelihood of a loss event, or consequence in the event of a loss event.

  • Actions marked as "Low" – Considered to be best industry practice with a low likelihood and consequence in relating to loss exposure.

Construction

    Building details

Building/Structure Construction

  • Enter building name

  • Year of Construction

  • Floor Area ~m2

  • No. Storeys

Structure

  • Walls

  • Floors

  • Roof

ISP & EIFS

  • Insulated Sandwich Panel (ISP) type

  • ISP %

  • Are routine ISP inspections undertaken?

  • Is the ISP in adequate condition?

  • Is there a cold work process and procedure in place?

  • External Insulated Finishing Systems Type

  • What is the material type?

Other factors

  • Does the building construction include asbestos?

  • What building elements include asbestos materials?

  • Is the building heritage listed?

  • What elements of the building are heritage listed?

General comments about this building

  • General comments

Occupancy

Overall

  • What is the occupancy use / use of this property

  • Hazardous Activities
  • Are any hazardous processes are undertaken?

  • Is the heating equipment provided with temperature cut-outs or monitoring?

  • Is the cooking equipment hoods / exhaust duct subject to cleaning?

  • How often are the hoods / exhaust cleaned?

  • Who is engaged to conduct the cleaning?

  • Is there photographic evidence to support the cleaning schedule?

  • Is there a routine cleaning programme to remove combustible dust build-up?

  • Has hazardous area assessment been undertaken with an up to date dossier available complete with hazardous area zoning?

  • Is electrical equipment adequately rated for hazardous areas?

  • Type of spray painting booth?

  • Are filters subject to routine cleaning?

  • Are spray booths fitted with forced drying fitted with appropriate safety controls and are these routinely tested?

  • What other hazardous activities are in place and are safety controls adequate?

Utility

  • Utilities that present site exposures?

  • Describe hazards associated with utilities.

Storage

General storage

  • List any storage arrangements, height and material stored

  • Is racking provided with impact protection on uprights?

  • Are racking inspections undertaken?

  • Is lighting adequately separated from storage?

  • Are electric forklift charging areas provided with >2m separation from storage?

Flammable liquids/dangerous goods

  • What flammable liquids are stored and in what arrangement?

  • Are suitable storage and containment practices in place?

  • Are flammable liquid transfer practices, e.g. earthing and bonding in place? <br>(e.g. placing a fuel tank on the bottom to reduce static discharge)

Dangerous goods

  • What dangerous goods are stored and in what arrangement?

  • Are gas cylinders adequately secured (for stability)?

  • Are dangerous goods (such as cylinders) segregated? <br>(e.g. oxygen away from flammable gases)

  • Are appropriate hazards material placard in place?

Loss prevention management controls

Contractor controls

  • Are contractors vetted, insurance details and licencing details confirmed?

  • Are contractors supervised on site?

  • Are the contractors provided induction training?

  • Do contractors follow site loss prevention management controls?

Hazardous works

  • Is there a documented hot works procedure and permit system in place and implemented?

  • Does the hot works permit require a fire watch during and 30 minutes after the completion of work?

  • Is a monitoring period undertaken after the completion of fire watch (minimum 1 hour)?

  • Is a minimum of 10m separation from combustible materials, or fire resistant shielding / covers required?

  • Is equipment checked prior to use and the flashback arrestors fitted?

Fire impairment mangement

  • Is a fire impairment procedure in place?

Smoking controls

  • Is there a dedicated smoking area provided with adequate signage?

  • Are self-extinguishing bins provided?

  • Is the smoking area separated from any entry door or combustible storage by at least 4 meters?

Building maintenance

  • Is housekeeping adequate?<br>(Note: no build up of combustible materials around electrical switchboards and waste materials removed from building?)

  • How often are self-inspections undertaken and by whom?

  • Is vegetation appropriately cut back from buildings?

  • Is roofing (gutters & drains) subject to routine inspections and clearing?

Liability exposure & emergency planning

  • Is liability coverage required?

  • How often are inspections of public accessible areas undertaken? <br>(Eg. identification of trip hazards, etc)

  • Are public accessible areas in adequate condition?

  • Is emergency lighting and exit signs operational and maintained?

  • Do you undertake regular fire drills?

  • Are emergency egress routes clear?

  • Is an evacuation plan in place and is it displayed in common areas?

Summary / wrap up

  • General comments about occupancy

Fire Protection

Fire water supply

  • What is the fire water supply to site?

  • What type of fire water supply is available?

  • Has a water supply proving test been undertaken? <br>(Attach the results of the test via a photo/image if possible)

  • Do the results meet the system design requirements?

  • Are all fire water isolation valves adequately secured?

Automatic sprinkler protection

  • Is the building sprinkler protected?

  • Is there a sprinkler block plan in place?<br>(Attach the results of the test via a photo/image if possible)

  • What sprinkler protection monitoring is undertaken?

  • Does the sprinkler design align with the current occupancy type/use?

  • Is sprinkler protection adequately maintained?

Fire detection

  • Type of fire detection installed?

  • Is fire detection coverage adequate for occupancy type?

  • What fire detection monitoring undertaken?

  • Is the fire detection system adequately maintained?

  • Is the fire panel clear of any off-normal conditions (alarms, faults or isolation)?

Fixed fire protection systems

  • Are there any fixed fire protection systems installed?

  • What areas/equipment does this fixed protection cover?

  • Is coverage adequate?

  • Is maintenance adequate?

Fire hydrants

  • Where are fire hydrants installed?

  • Are fire hydrants maintained?

  • Are hydrants accessible with adequate impact protection to prevent damage?

  • What is the indicated system design?

  • Is there a hydrant block plan displayed?

  • Is the block plan up to date and legible?

Fire extinguishers and hose reels

  • Is there adequate fire extinguisher and hose reel coverage?

  • Are the fire extinguishers and hose reels accessible?

  • Is adequate signage provided for the fire extinguishers and hose reels?

  • Is the fixed fire equipment adequately maintained?

Fire response

  • Is the local fire brigade a full time or volunteer?

  • What's the local fire brigade response time?

  • Is fire brigade access available to all aspects of the building?

  • General comments about fire protection

Exposures

Security controls

  • Are site and building physical access controls adequate?

  • Is the building provided with an intruder detection system?

  • What monitoring is provided?

  • What response on alarm is provided?

  • Is there a business process / roster in place to ensure a staff member is on call?

  • Where is CCTV installed?

  • Is CCTV coverage adequate?

  • Is CCTV monitored offsite?

  • Does the keyholder have remote access to CCTV?

  • Where are CCTV recording retained?

Security patrols

  • Are security patrols undertaken?

  • Where are security patrols undertaken?

  • What types of security patrols undertaken?

Cash management

  • Is cash retained or collected onsite?

  • Is cash handling undertaken in a secure area?

  • Do you vary cash handling protocols?

  • Do you vary banking of cash protocols?

  • Is there a cash handling procedure including checks to deter employee theft and dishonesty?

Onsite external exposures

  • Are idle pallets adequately separated from the building? <br>(>10 meters)

  • Are waste bins adequately separated from buildings?<br>(>10 meters)

  • Is there any other combustible storage within 10 meters of the building?

Offsite external exposure (neighbouring facilities)

  • Is the building set back from the boundary (10 metres)?

  • What is the neighbouring premises exposure?

  • Is there any combustible storage along adjoining boundary?

Natural and other hazards (note any previous incidents/claims)

  • Flood

  • Windstorm

  • Storm surge

  • Bushfire

  • Earthquake

  • Lightning

  • Hailstorm

  • Collapse / subsidence

  • Impact damage

Business interruption and continuity

  • Is there business interruption coverage?

  • Are there any interdependancies / Internal single point dependencies?<br>(Such as a specific component that is only produced in one area of the business)

  • Are there any suppliers that provide greater than 25% of supplies to the business?

  • Are there any customers that account for greater than 25% of output to the business?

  • Is there any critical equipment that accounts for 25% of reduction?

  • Is there a high dependency on any of the following utilities?

  • Which of the following IT backup and disaster recovery planning is in place?

  • Is there a documented and tested business continuity plan in place?

  • Is the business continuity plan reviewed annually?

Risk summary & overall findings

Follow up & final comments

  • Overall summary

  • Recommend onsite assessment?

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