VIRTUS Account Health & Safety Audit

• Site conducted

  Select

• Site Name

• Conducted on

  Date

• Prepared by

• Location
  Address

• JLL Responsible Person (name and contact details)?

• JLL Nominated Deputy (name and contact details)?

• Description of Property

• Number of Floors?

• Approximate Age?

• Approximate Size?

• Description of Activities Carried out by JLL

Principal Legislation: The Health & Safety at Work etc Act 1974 Part 1 Section 2 (3) "It shall be the duty of every employer to prepare and as often as may be appropriate revise a written statement of his general policy with respect to the health and safety at work of his employees and the organisation and arrangements for the time being in force for carrying out that policy, and to bring the statement and any revision of it to the notice of all of his employees"

• Is a written health & safety policy statement signed and displayed?

  Yes

  No

  N/A

• Is an Environmental policy statement signed and displayed?

  Yes

  No

  N/A

• Is there an health & safety law poster displayed?

  Yes

  No

  N/A

• Is the law poster complete with the correct details?

  Yes

  No

  N/A

• Is there a copy of the current employee liability certificate displayed?

  Yes

  No

  N/A

• Is there a copy of the current public liability certificate displayed?

  Yes

  No

  N/A

Principle Legislation: Health and Safety at Work etc Act 1974 (the HSW Act) "Employees and contractors have to take care not to endanger themselves, their colleagues or others affected by their work"

• Are all contractors subject to a site induction?

  Yes

  No

  N/A

• Are all contractors issued with an access permit before commencing their tasks?

  Yes

  No

  N/A

• Are contractors risk assessments and method statements approved prior to starting their tasks?

  Yes

  No

  N/A

• Are contractor competence certificates available? (NICEIC, Safe Contractor etc.)

  Yes

  No

  N/A

• Are the contractors employees certificates of competence available? (IPAF, PASMA etc.)

  Yes

  No

  N/A

• Does the contractor have sufficient public and employee liability insurance?

  Yes

  No

  N/A

Principal Legislation: Regulatory Reform (Fire Safety) Order 2005 Part 2 Section 8 "To take such general fire precautions as will ensure, so far as is reasonably practicable, the safety of any of his employees"

• Are fire appliances in their designated position and unobstructed?

  Yes

  No

  N/A

• Are all fire doors closed (unless held open by devices activated by the alarm) and exit routes kept clear of obstructions & clearly signed ?

  Yes

  No

  N/A

• Does all emergency lighting appear to be charging and operational?

  Yes

  No

  N/A

• Regular emergency light testing carried out and recorded?

  Yes

  No

  N/A

• Are all smoke and optical detectors clear and able to function properly?

  Yes

  No

  N/A

• Is all fire escape route signage available, compliant (contains pictogram) and in good condition?

  Yes

  No

  N/A

• Are spill kits available and fully stocked?

  Yes

  No

  N/A

• Is the fire log book regularly updated?

  Yes

  No

  N/A

Principal Legislation: The Electricity at Work Regulations 1989 Regulation 4 "All systems shall at all times be of such construction as to prevent, so far as is reasonably practicable, danger"

• Are electrical panels, cabinets, boxes which are under JLL control, kept locked, with warning labels?

  Yes

  No

  N/A

• Is appropriate PPE available for the types of electrical works?

  Yes

  No

  N/A

• Electrical cabling which is under JLL control and conduit in good order

  Yes

  No

  N/A

• PAT testing of JLL equipment in date

  Yes

  No

  N/A

Principal Legislation: Lifting Operations & Lifting Equipment Regulations 1998 (LOLER) Provision & Use of Work Equipment Regulations 1998 (PUWER) Regulation 4 "Every employer shall ensure that work equipment is so constructed or adapted as to be suitable for the purpose for which it is used or provided"

• Does all plant equipment under JLL Control appear to be functioning correctly? Are there any sirens/warning lights audible / visible?

  Yes

  No

  N/A

• Absence of any oil, water, gas or air leaks coming from plant equipment?

  Yes

  No

  N/A

• Guards and Safety devices in place. Appropriate LOTO equipment in use?

  Yes

  No

  N/A

• Has plant lifting aids & beams, Safe Working Loads marked and current test certs?

  Yes

  No

  N/A

• Manual handling aids marked with Safe Working Loads (SWL)?

  Yes

  No

  N/A

• Are plant rooms which are under JLL control generally being maintained in a clean / tidy condition?

  Yes

  No

  N/A

Principal legislation: Electricity at Work Regulations 1989: These regulations set out the requirements for electrical systems and equipment, including measures to ensure the safety of individuals working in or near high voltage areas. The regulations require that access to high voltage areas should be restricted to authorized and competent personnel only. The Electricity Safety, Quality and Continuity Regulations 2002: These regulations set out various requirements for electricity utilities and distribution network operators. They include measures to ensure the safety of personnel accessing high voltage areas, such as training and competence requirements.

• Is access to HV / LV / UPS areas restricted to competent persons?

  Yes

  No

  N/A

• Is access restricted to all high risk areas such as plant rooms, boiler rooms, HV/LV rooms and roof areas?

  Yes

  No

  N/A

• Is access restricted to fragile roof areas and are they marked with signage and hazard warning lines / tape?

  Yes

  No

  N/A

• Is there a Permit to Work system in operation for entry into high-risk areas and high risk tasks?

  Yes

  No

  N/A

Principal legislation: Health and Safety at Work Act 1974: This act places a duty on employers to ensure the health, safety, and welfare of employees and anyone else who may be affected by their work activities. Engineering workshop owners must comply with health and safety regulations, conduct risk assessments, and provide a safe working environment. Provision and Use of Work Equipment Regulations 1998 (PUWER): These regulations outline the requirements for the safe use of work equipment, including machinery and tools. Engineering workshops must ensure that equipment is maintained, inspected, and used properly to prevent accidents.

• Have operators received adequate training?

  Yes

  No

  N/A

• Is the machinery in good working order, no defects?

  Yes

  No

  N/A

• Are guards in place, components do not deviate from its operating procedures?

  Yes

  No

  N/A

• Appropriate signage & operating procedures are in place/shown and displayed?

  Yes

  No

  N/A

• Have machines been tested electrically & can be isolated if required?

  Yes

  No

  N/A

• Ensure no danger points, crushing, entanglement, and there is sufficient space allocated around the machine

  Yes

  No

  N/A

• Do the emergency stop controls work and it is clear which control performs this function?

  Yes

  No

  N/A

• Suitable and sufficient PPE in place and being worn for the risks that cannot be controlled otherwise?

  Yes

  No

  N/A

• Is the workshop kept in a clean and tidy condition?

  Yes

  No

  N/A

Principal legislation: The Health and Safety (Display Screen Equipment) Regulations 1992

• Has training and a DSE assessment been completed by all operatives?

  Yes

  No

  N/A

• Are all JLL worktops & office areas clean and tidy?

  Yes

  No

  N/A

• Office electrical equipment under JLL control is PAT tested and documented?

  Yes

  No

  N/A

• If chairs are used ensure that five castors are in place, no cracks in stem of chair, seat does not "wobble" from side to side. Arms, if provided, are fixed and rigid. Backrest is not loose and can be locked in place. Height adjustment is in full working order.

  Yes

  No

  N/A

Principal Legislation: The Personal Protective Equipment at Work Regulations 1992 Regulation 8 " it satisfies the basic health and safety requirements which are applicable to that class or type of PPE and, for the purpose of satisfying those requirements where a transposed harmonised standard covers one or more of the basic health and safety requirements, PPE which conforms to that standard shall be presumed to comply with that or, as the case may be, those basic health and safety requirements"

• Are Hi Vis vests worn, when required?

  Yes

  No

  N/A

• Is safety footwear with steel toecaps being worn and soles in good condition?

  Yes

  No

  N/A

• Is eye and face protection available if required?

  Yes

  No

  N/A

• Are the correct gloves readily available and in good condition?

  Yes

  No

  N/A

• Is hearing protection available if required?

  Yes

  No

  N/A

• Are all relevant staff in receipt of Arc Flash Clothing?

  Yes

  No

  N/A

• Are bump or hard hats available if required?

  Yes

  No

  N/A

• Is PPE clean and in a good condition?

  Yes

  No

  N/A

Principal Legislation: Environmental Protection Act 1990 The Town and Country Planning (Environmental Impact Assessment) Regulations 2011

• Are the surface drains clear and free flowing?

  Yes

  No

  N/A

• Is the landscaping well maintained?

  Yes

  No

  N/A

• Is there any evidence of any fuel spillages?

  Yes

  No

  N/A

• Are spillage kits available where required?

  Yes

  No

  N/A

• Have operatives received training to respond to spillages?

  Yes

  No

  N/A

• Are all spillages recorded?

  Yes

  No

  N/A

• Are storage tanks bunded and bunds are clean?

  Yes

  No

  N/A

Principal Legislation: The Health and Safety at Work Act 1974 Control of Substances Hazardous to Health Regulations 2002

• Has the building had a legionella risk assessment?

  Yes

  No

  N/A

• Is the legionella risk assessment up to date?

  Yes

  No

  N/A

• Have operatives had legionella awareness training?

  Yes

  No

  N/A

• Is the log book regularly updated?

  Yes

  No

  N/A

Principal Legislation: The Workplace (Health, Safety & Welfare) Regulations 1992 Regulation 25 "Suitable and sufficient rest facilities shall be provided at readily accessible places"

• Are there facilities for eating and drinking?

  Yes

  No

  N/A

• Is there an adequate provision of drinking water?

  Yes

  No

  N/A

• Are the welfare facilities adequate?

  Yes

  No

  N/A

• Are microwave ovens electrically and radiation leak tested?

  Yes

  No

  N/A

• Is the area free from signs of pests?

  Yes

  No

  N/A

Principle Legislation: Work at Height Regulations 2005: These regulations place duties on employers and those in control of work at height to ensure the use of appropriate access equipment. It requires a systematic approach to risk assessment, appropriate selection of access equipment, and ensuring proper training and supervision for users. Health and Safety at Work etc. Act 1974: This Act imposes a general duty on employers to ensure the health and safety of their employees and others affected by their work activities. It includes the provision of safe access equipment for tasks performed at height. Lifting Operations and Lifting Equipment Regulations 1998 (LOLER): LOLER applies to access equipment that involves lifting operations, such as cranes or hoists. It imposes duties on employers and users to ensure the safe use, maintenance, and periodic examination of lifting equipment.

• Are all ladders under JLL control properly identified and subject to periodic maintenance?

  Yes

  No

  N/A

• Is there edge & fall protection fitted and is it suitable and in good condition?

  Yes

  No

  N/A

• Is all access equipment parked in its correct location and locked off to prevent unauthorised use?

  Yes

  No

  N/A

• Is access equipment under JLL control safe to use & certified (MEWPS)?

  Yes

  No

  N/A

• Is all scaffolding and scaffold towers under JLL control subject to regular inspection and are "Scaff Tags" in use? (to include MAT)?

  Yes

  No

  N/A

• Are operatives competent in the safe use of ladders?

  Yes

  No

  N/A

• Has a risk assessment been completed for access equipment (Ladders, MEWPS) use?

  Yes

  No

  N/A

Principal Legislation: Health and Safety at Work etc. Act 1974: Places a duty on employers to provide a safe working environment, including safe equipment storage areas. Provision and Use of Work Equipment Regulations 1998 (PUWER): These regulations set out the requirements for the safe use and maintenance of work equipment. This includes the storage of equipment in a safe and secure manner

• Appropriate storage of all gas cylinders?

  Yes

  No

  N/A

• Appropriate storage of any items?

  Yes

  No

  N/A

• Items segregated and labelled correctly?

  Yes

  No

  N/A

• Is all equipment and spares (including lamps and fuses) being stored in suitable areas?

  Yes

  No

  N/A

• Are all used lamps and tubes being disposed of correctly and are tube coffins stored in suitable locations?

  Yes

  No

  N/A

Principal Legislation: The Control of Substances Hazardous to Health Regulations 2002 (COSHH) Regulation 3 "Where a duty is placed by these Regulations on an employer in respect of his employees, he shall, so far as is reasonably practicable, be under a like duty in respect of any other person, whether at work or not, who may be affected by the work carried out by the employer"

• Are all chemicals used on site stored in suitable locations to prevent unauthorised use?

  Yes

  No

  N/A

• Are chemicals/fuels under JLL control, in secondary containment(bunded), bunds intact, in good condition and free of debris/water?

  Yes

  No

  N/A

• Are chemicals under JLL control accompanied by safety data sheets / COSHH assessments and client approvals?

  Yes

  No

  N/A

• Are all chemicals under JLL control entered in the COSHH register?

  Yes

  No

  N/A

• Is appropriate PPE available for the types of substances / granules etc. Gloves etc.

  Yes

  No

  N/A

Principal Legislation: The Health and Safety (First-Aid) Regulations 1981.

• Are all first aid kits under JLL control fully stocked

  Yes

  No

  N/A

• Are eye wash stations fully stocked, located in suitable JLL areas, in date, no half used bottles, etc?

  Yes

  No

  N/A

• Are employees aware of the location of the first aid cabinets?

  Yes

  No

  N/A

• Are emergency contact details displayed?

  Yes

  No

  N/A

• Are there accident/incident and near miss reports available?

  Yes

  No

  N/A

The Energy Performance of Buildings (England and Wales) Regulations 2012 The Control of Noise at Work Regulations 2005 The Workplace (Health, Safety and Welfare) Regulations 1992

• Are all lighting levels sufficient?

  Yes

  No

  N/A

• Noise levels within work areas adequate?

  Yes

  No

  N/A

• Temperature level satisfactory?

  Yes

  No

  N/A

• Lights not in use switched off?

  Yes

  No

  N/A

• Taps, water sources turned off, any water leaks contained?

  Yes

  No

  N/A

• Are all floors and walkways kept clear and are in good condition and free from any slip, trips or falls hazards?

  Yes

  No

  N/A

• Is the pipe lagging/ducting in good order?

  Yes

  No

  N/A

Principal Legislations: The Environmental Protection Act 1990 (including the Duty of Care Regulations) The Controlled Waste Regulations 2012. The Hazardous Waste Directive 2011.

• Is waste appropriately segregated?

  Yes

  No

  N/A

• Are recycling bins available?

  Yes

  No

  N/A

• Waste Transfer Notes present and completed in its entirety?

  Yes

  No

  N/A

• Correct waste stream bins being used/available for designated waste?

  Yes

  No

  N/A

• Is the waste transfer area free from signs of pests?

  Yes

  No

  N/A

• Is all bird netting in good condition and preventing ingress of birds/pigeons?

  Yes

  No

  N/A

• Are welfare facilities such as rest rooms, toilets, showers & washing facilities being maintained in a clean condition?

  Yes

  No

  N/A

• Are poster boards updated & relevant information displayed - Policies, Cardinal Rules, alerts, lessons learned, permits to work, etc.?

  Yes

  No

  N/A

• Are risk assessments/Pre-task plans available for all work activities observed including PPM & Reactive tasks?

  Yes

  No

  N/A

• Are job specific Method Statements being prepared for all works being undertaken on a PTW including PPM and reactive tasks?

  Yes

  No

  N/A

• No other hazards/risks been identified during the tour? If 'No' please provide full details:

  Yes

  No

  N/A

• General Signage, condition, correct for its use

  Yes

  No

  N/A

Principle Legislation: The Health and Safety at Work etc Act 1974 "Requires the employer to provide whatever information, instruction, training and supervision as is necessary to ensure, so far as is reasonably practicable, the health and safety at work of their employees"

• Emergency Procedures known?

  Yes

  No

  N/A

• Risk Assessments, Task/Workplace R/A, Substance, PPE requirements, etc. known?

  Yes

  No

  N/A

• EHS Local Procedures known?

  Yes

  No

  N/A

• Local statutory logbooks up to date with required data?

  Yes

  No

  N/A

• Local Vendor logbooks up to date with required data?

  Yes

  No

  N/A