Vista AV Integration

• Organization

• Project Name

• Key Contacts; Site, scheduling, P.M., Telecom, I.T., E.C.,

• d-tools project number

• Project Location
  Address

• Conducted on

  Date

• Describe Project Timeline, Proposal by ?, Predicted order date?, Expectation for completion?

• Prepared by

• Project Budget

• What are we providing?

  Scope & Budget estimate

  Full design & proposal

  Quote for design services

• Describe the project. This is the reference our designers use when specifying equipment and quoting labor. It is also the reference point at the end of the project for knowing that the project is complete according to plan. No fluff here, just the facts.

• Type of Project

  Equipment Refresh

  Room Renovation

  New Construction

• Required items assumed to be arranged for or provided by owner include:

  Select New electrical service New networking jacks New cabling pathways Recessed screen installation Cut-in's for cable reservoirs VoIP configuration CATV service/receiver Network configuration for wireless AV device Calendar IT integration Removal of specific equipment Casework 120 v. terminations Installation of recessed boxes (wall/floor/ceiling) Painting & Patching Installation of under-carpet cable path

  • New electrical service
  • New networking jacks
  • New cabling pathways
  • Recessed screen installation
  • Cut-in's for cable reservoirs
  • VoIP configuration
  • CATV service/receiver
  • Network configuration for wireless AV device
  • Calendar IT integration
  • Removal of specific equipment
  • Casework
  • 120 v. terminations
  • Installation of recessed boxes (wall/floor/ceiling)
  • Painting & Patching
  • Installation of under-carpet cable path

• Describe any client preferences; Product brands, UC platform, telephony, etc.

• Room Information

Room

• Room Name

• Room Type

  Select Meeting Room Signage Auditorium Huddle Space Sound Masking Classroom Other

  • Meeting Room
  • Signage
  • Auditorium
  • Huddle Space
  • Sound Masking
  • Classroom
  • Other

• Pictures of room

  Media

• Room Functionality

  Select BYOD connection wired BYOD connection wireless PC Presentation (resident) Video Conferencing Telephone Conferencing Live television viewing Room calendar integration Video Player (Blu-ray) Connections for recording

  • BYOD connection wired
  • BYOD connection wireless
  • PC Presentation (resident)
  • Video Conferencing
  • Telephone Conferencing
  • Live television viewing
  • Room calendar integration
  • Video Player (Blu-ray)
  • Connections for recording

• Room Size (Seats)

• Room Dimensions W x L x H

• Most Distant Viewer

• Viewing Criteria

  Select Analytical Decision-Making (ADM) Basic Decision Making (BDM) Both

  • Analytical Decision-Making (ADM)
  • Basic Decision Making (BDM)
  • Both

• Seating arrangement

  Select Fixed table & seating Moveable tables & seating Fixed seats - auditorium type Completely flexible - ie: conference center

  • Fixed table & seating
  • Moveable tables & seating
  • Fixed seats - auditorium type
  • Completely flexible - ie: conference center

• Acoustic observations; quiet? noisy? vibrations?

• Lighting observations; good? bad? controllable?

• Control System

  Select Fully Automated Somewhat automated Equipment remote controls

  • Fully Automated
  • Somewhat automated
  • Equipment remote controls

• Fully Automated

  Somewhat automated

  Equipment remote controls

• Human interface; touch screen? buttons? location? color?

• What elements will be controlled

  Select Display - on/off Display Input in-room volume - up/down/mute source selection video player - transport controls & menu live TV box - menu/guide/channel presets PTZ camera - direction/zoom/presets privacy mode - turn camera & mute outbound shades - up/down/preset scene lights - up/down/preset scene Live microphone volume Custom source to display routing

  • Display - on/off
  • Display Input
  • in-room volume - up/down/mute
  • source selection
  • video player - transport controls & menu
  • live TV box - menu/guide/channel presets
  • PTZ camera - direction/zoom/presets
  • privacy mode - turn camera & mute outbound
  • shades - up/down/preset scene
  • lights - up/down/preset scene
  • Live microphone volume
  • Custom source to display routing

• Describe the clients expectation for image display quality (1-lowest - 10 highest)

• Comments

• Describe the clients expectation for sound system quality (1-lowest - 10 highest)

• Comments

• Will there be audio/video conferencing?

  Yes

  No

• Select Conferencing Methods

  Select Dedicated CODEC Web Conferencing via dedicated PC Web Conferencing via B.Y.O. laptop Telephone audio conferencing Dedicated to specific platform (i.e.Zoom or Teams)

  • Dedicated CODEC
  • Web Conferencing via dedicated PC
  • Web Conferencing via B.Y.O. laptop
  • Telephone audio conferencing
  • Dedicated to specific platform (i.e.Zoom or Teams)

• Describe the clients expectation for microphone quality (1-lowest - 10 highest)

• Comment about Microphones

• Describe the clients expectation for camera quality (1-lowest - 10 highest)

• Comment About camera(s) fixed?, PTZ?, more than one? what does camera see?

• Existing Equipment in Room?

  Yes

  No

• Please list all existing equipment

• Pictures of existing equipment

  Media

• Equipment Location

  In-Room

  Central

• Notes

• Will we be specifying new AV furniture?

  Yes

  No

• Describe AV furniture; type, finish, how it connects, cooling, etc.

  High

  Medium

  Low

• Where will main components be housed

  Select Within casework Within lectern Within equipment rack Under table In ceiling Behind monitor

  • Within casework
  • Within lectern
  • Within equipment rack
  • Under table
  • In ceiling
  • Behind monitor

Sound Reinforcement

• Will there be live sound reinforcement ?

  Yes

  No

• Please select microphones to be used

  Select Wireless Handheld Wireless Lapel Wireless combo system w/ shared receiver Wired mic on lectern Wired mic jack(s)

  • Wireless Handheld
  • Wireless Lapel
  • Wireless combo system w/ shared receiver
  • Wired mic on lectern
  • Wired mic jack(s)

• Comment about microphones

• Describe how microphones will be controlled

  Select Via touch screen Via live operator (tech on duty) Automated via DSP

  • Via touch screen
  • Via live operator (tech on duty)
  • Automated via DSP

• Comment about control

• Describe speaker system

  Select Same as program speakers Dedicated live sound speakers

  • Same as program speakers
  • Dedicated live sound speakers

• Comment about speaker system

• Is there any existing live sound equipment

  Yes

  No

• Describe existing equipment

• Pictures of existing equipment

  Media

• When can we install the system?

  Select Normal Business Hours Evenings Weekends

  • Normal Business Hours
  • Evenings
  • Weekends

• Est. Project Start Date

• Est. Project Completion Date

• Do you require existing equipment to be decommissioned

  Yes

  No

• Do you require existing equipment to be disposed

  Yes

  No

• Additional Infomation

• Project Budget

• Notes