Information

  • Site-Based Participation Evaluation Report VPP

  • Business/Facility

  • Location
  • Conducted on

  • Personnel

Documentation

Pictures & Attachments

  • Add media

Executive Summary

  • I. Purpose and Scope of Review

    An onsite review was conducted on dates and location listed below. The purpose of the evaluation was to determine the site's eligibility or continued eligibility for site-based participation in the Occupational Safety and Health Administration's (OSHA) Voluntary Protection Program (VPP). The VPP evaluation team consisted of:

  • Enter Evaluator Name(s) & Tittle(s)

II. Methods of Data Collection The information for this report was obtained from the site's VPP Application, documentation reviewed onsite, interviews with employees and management personnel, annual evaluation reports, and physical observations of the facility.

III. Employees at the Worksite

  • The number of employees working on site:

  • The number of contractors working on site performing maintenance, capital projects, guard services, janitorial services:

  • Formal interviews conducted with site employees:

  • Formal interviews conducted with contract employees:

IV. The Worksite

  • The site is properly classified under North American Industrial Classification System (NAICS) code:

  • Housekeeping at the facility was considered by the VPP Evaluation Team to be:

V. Worksite Hazards

  • The hazards at the site include, but are not limited to:

  • Does the site use highly hazardous chemicals in sufficient quantity to place the site under the Process Safety Management (PSM) Standard?

VI. Injury and Illness Rates

  • The three-year Total Case Incident Rate (TCIR) and Days Away/Transferred Case Incidence (DART) rate for the years:

  • The three-year Total Case Incident Rate (TCIR):

  • The three-year Days Away/Restricted Work Activity Case Incidence Rate (DART):

  • The three-year Total Case Incident Rate (TCIR) is below 2012 Bureau of Labor Statistics (BLS) industry average for Bushiness NAICS code by (%):

  • The three-year DART rate is below 2012 Bureau of Labor Statistics (BLS) industry average for Business NAICS code by (%):

VII. OSHA Activity

  • Has there been any OSHA inspection activity or fatalities at this site within the past 5 years?

  • If Yes. Please Explain:

  • The site relationship with its localOSHA Area and Regional offices is:

VIII. Elements of the VPP Review/Program Changes

  • The VPP Evaluation Team has examined each of the required elements of the site's safety and health management programs.

  • Bullet summary information of VPP Elements.
    I. Management Leadership and Employee Involvement
    II. Worksite Analysis
    III. Hazard Prevention and Control
    IV. Safety and Health Training

  • Does the site utilize an incentive program which meets the requirements of revised Memorandum #5: "Further Improvements to the Voluntary Protection Program (VPP)" dated 8/14/14?

  • Whistleblower Activity(ies): Briefly document the site's policy on anti-retaliation/discrimination. Indicate whether the site has had or not had any whistleblower activity(ies) within the past 3 years.

  • Has the site had any whistleblower activity(ies) within past 3 years?

  • If so, include a brief description and findings/outcome.

IX. Areas of Excellence

  • All elements of the site's safety and health management programs met the high quality expected of VPP participants or describe the program requirements that were considered and area of excellence.

  • The site's safety and health management programs met the high quality expected of VPP participant.

  • Describe the program requirements that were considered an area of excellence.

X. Recommendation for Participation

  • The VPP team

XI. Goals (if applicable

Section I: Management Leadership & Employee Involvement

A. Written Safety & Health Management System

  • A1. Are all the elements (such as Management Leadership and Employee Involvement, Worksite Analysis, Hazard Prevention and Control, and Safety and Health Training) and sub-elements of a basic safety and health management system part of a signed, written document? (For Federal Agencies, include 29CFR 1960.) If not, please explain.

  • How Assessed

  • Comments:

  • A2. Have all VPP elements and sub-elements been in place at least 1 year? If not, please identify those elements that have not been in place for at least 1 year.

  • How Assessed

  • Comments:

  • A3. Is the written safety and health management system at least minimally effective to address the scope and complexity of worksite hazards? If not, please explain.

  • How Assessed

  • Comments:

  • A4. Have any VPP documentation requirements been waived (as per FRN, VOL. 74, NO. 6, 01/09/09 page 936, IV, A.4.) If so, please explain.

  • How Assessed

  • Comments:

B. Management Commitment & Leadership

  • B1.Does management overall demonstrate at least minimally effective, visible leadership with respect to the safety and health management system (as per FRN, VOL. 74, NO. 6, 01/09/09 page 936, IV, A.5. a-h)?

  • How Assessed

  • Comments:

  • B2. How has the site communicated established policies and results oriented goals and objectives for employee safety to employees?

  • How Assessed

  • Comments:

  • B3. Do employees understand the goals and objectives for the safety and health management system?

  • How Assessed

  • Comments:

  • B4. Are the safety and health management system goals and objectives meaningful and attainable? Provide examples supporting the meaningfulness and attainability (or lack there of if answer is no) of the goal(s). (Attainability can either be unrealistic/realistic goals or poor/good implementation to achieve them.)

  • How Assessed

  • Comments:

  • B5. How does the site measure its progress towards the safety and health management system goals and objectives? Provide examples.

  • How Assessed

  • Comments:

C. Planning

  • C1. How does the site integrate planning for safety and health with its overall management planning process (for example, budget development, resource allocation, or training)?

  • How Assessed

  • Comments:

  • C2. Is safety and health effectively integrated into the site's overall management planning process? If not, please explain.

  • How Assessed

  • Comments:

  • C3. For site-based construction sites, is safety included in the planning phase of each project?

  • How Assessed

  • Comments:

D. Authority and Line Accountability

  • D1. Does top management accept ultimate responsibility for safety and health? (Top management acknowledges ultimate responsibility even if some safety and health functions are delegated to others.) If not, please explain.

  • How Assessed

  • Comments:

  • D2. How is the assignment of authority and responsibility documented and communicated (for example, organization charts, job descriptions, etc.)?

  • How Assessed

  • Comments:

  • D3. Do the individuals assigned responsibility for safety and health have the authority to ensure that hazards are corrected or necessary changes to the safety and health management system are made? If not, please explain.

  • How Assessed

  • Comments:

  • D4. How are managers, supervisors, and employees held accountable for meeting their responsibilities for workplace safety and health? (Are annual performance evaluations for managers and supervisors required?)

  • How Assessed

  • Comments:

  • D5. Are adequate resources (equipment, budget, or experts) dedicated to ensuring workplace safety and health? Provide examples.

  • How Assessed

  • Comments:

  • D6. Is access to experts (for example, Certified Industrial Hygienists, Certified Safety Professionals, Occupational Nurses, or Engineers), reasonable available, based upon the nature, conditions, complexity, and hazards of the site? If so, under what arrangements and how often are they use?

  • How Assessed

  • Comments:

E. Contract Employees

  • E1. Does the site utilize contractors? Please explain.

  • How Assessed

  • Comments:

  • E2. Were there contractors/sub-contractors onsite at the time of the evaluation?

  • How Assessed

  • Comments:

  • E3. When selecting onsite contractors/sub-contractors, how does the site evaluate the contractor's safety and health management system ad performance (including Rates)?

  • How Assessed

  • Comments:

  • E4. Are contractors and subcontractors required to maintain an effective safety and health management system and to comply with all applicable OSHA and company safety and health rules and regulations? If not, please explain.

  • How Assessed

  • Comments:

  • E5. Does the site's contractor program cover the prompt correction and control of hazards in the event that the contractor/subcontractor fails to cover or control such hazards? Provide examples.

  • How Assessed

  • Comments:

  • E6. How does the site document and communicate oversight, coordination, and enforcement of safety and health expectations to contractors?

  • How Assessed

  • Comments:

  • E7. Have the contract provisions specifying penalties for safety and health issues been enforced, when appropriate? If not, please explain.

  • How Assessed

  • Comments:

  • E8. How does the site monitor the quality of safety and health protection of its contract employees?

  • How Assessed

  • Comments:

  • E9. Do contract provisions for contractors require the periodic review and analysis of injury and illness? Provide examples.

  • How Assessed

  • Comments:

  • E10. Based on your answers to the above items, is the contract oversight minimally effective for the nature of the site? (Inadequate oversight is indicated by significant hazards created by the contractor, employees exposed to hazards, or a lack of host audits.) If not, please explain.

  • How Assessed

  • Comments:

F. Employee Involvement

  • F1. How were employees selected to be interviewed by the VPP team?

  • How Assessed

  • Comments:

  • F2. How many employees were interviewed formally? How many were interviewed informally?

  • How Assessed

  • Comments:

  • F3. Do the employees support the site's participation in the VPP?

  • How Assessed

  • Comments:

  • F4. Do employees feel free to participate in the health and safety management system without fear of discrimination or reparisal? If so, please explain.

  • How Assessed

  • Comments:

  • F5. Are employees meaningfully involved in the problem identification and resolution, or evaluation of the safety and health management system (beyond hazard reporting). (As per FRN page 936 IV, A.6.) For site based construction sites, does the company encourage strong labor-management communication in the form of supervisor and employee participation in toolbox safety meetings and training, safety audits, incident investigations, etc.?

  • How Assessed

  • Comments:

  • F6. Are employees knowledgeable about the site's safety and health management system? If not, please explain.

  • How Assessed

  • Comments:

  • F7. Are employees knowledgeable about the VPP? If not, please explain.

  • How Assessed

  • Comments:

  • F8. Are the employees knowledgeable about OSHA rights and responsibilities? If not, please explain.

  • How Assessed

  • Comments:

  • F9. How were the employees informed of the safety and health management system, VPP and OSHA rights and responsibilities? Please explain.

  • How Assessed

  • Comments:

  • F10. Did management verify employee's comprehension of the site's safety and health management system, VPP and OSHA rights and responsibilities?

  • How Assessed

  • Comments:

  • F11. Do employees have access to results of self-inspection, accident investigation, appropriate medical records, and personal sampling data upon request? If not, please explain.

  • How Assessed

  • Comments:

G. Safety and Health Management System Evaluation

  • G1. Briefly describe the system in place for conducting an annual evaluation.

  • How Assessed

  • Comments:

  • G2. Does the annual evaluation cover the aspects of the safety and health management system, including the elements described in the Federal Register? If not, please explain.

  • How Assessed

  • Comments:

  • G3. Does the annual evaluation include written recommendations in a narrative format? If not, please explain.

  • How Assessed

  • Comments:

  • G4. Is the annual evaluation an effective tool for assessing the success of the site's safety and health management system? If not, please explain.

  • How Assessed

  • Comments:

  • G5. What evidence demonstrates that the site responded adequately to the recommendations made in the annual evaluation?

  • How Assessed

  • Comments:

  • G6. Is the annual evaluation conducted by competent site, corporate or other trained personnel experienced in performing evaluation?

  • How Assessed

  • Comments:

Section II: Worksite Analysis

A. Baseline Hazard Analysis

  • A1. Has the site been at least minimally effective at identifying and document the common safety and health hazards associated with the site (such as those found in OSHA regulations, building standards, etc., and for which existing controls are well known)? If not, please explain.

  • How Assessed

  • Comments:

  • A2. What methods are used in the baseline hazard analysis to identify health hazards? (Please include examples of instances when initial screening and full-shift sampling are used. See FRN page 937, B.2.b)

  • How Assessed

  • Comments:

  • A3.

  • How Assessed

  • Comments:

  • A4.

  • How Assessed

  • Comments:

  • A5.

  • How Assessed

  • Comments:

  • A6.

  • How Assessed

  • Comments:

  • A7.

  • How Assessed

  • Comments:

  • A8.

  • How Assessed

  • Comments:

  • A9.

  • How Assessed

  • Comments:

B. Hazard Analysis of Significant Changes

  • B1.

  • How Assessed

  • Comments:

  • B2.

  • How Assessed

  • Comments:

C. Hazard Analysis of Routine Activities

  • C1.

  • How Assessed

  • Comments:

  • C2.

  • How Assessed

  • Comments:

  • C3.

  • How Assessed

  • Comments:

  • C4.

  • How Assessed

  • Comments:

  • C5.

  • How Assessed

  • Comments:

D. Routine Inspections

  • D1.

  • How Assessed

  • Comments:

  • D2.

  • How Assessed

  • Comments:

  • D3.

  • How Assessed

  • Comments:

  • D4.

  • How Assessed

  • Comments:

  • D5.

  • How Assessed

  • Comments:

  • D6.

  • How Assessed

  • Comments:

  • D7.

  • How Assessed

  • Comments:

E. Worksite Analysis

  • E1.

  • How Assessed

  • Comments:

  • E2.

  • How Assessed

  • Comments:

  • E3.

  • How Assessed

  • Comments:

  • E4.

  • How Assessed

  • Comments:

F. Hazard Tracking

  • F1.

  • How Assessed

  • Comments:

  • F2.

  • How Assessed

  • Comments:

  • F3.

  • How Assessed

  • Comments:

  • F4.

  • How Assessed

  • Comments:

G. Accident/Incident Investigations

  • G1.

  • How Assessed

  • Comments:

  • G2.

  • How Assessed

  • Comments:

  • G3.

  • How Assessed

  • Comments:

  • G4.

  • How Assessed

  • Comments:

  • G5.

  • How Assessed

  • Comments:

  • G6.

  • How Assessed

  • Comments:

H. Trend Analysis

  • H1.

  • How Assessed

  • Comments:

  • H2.

  • How Assessed

  • Comments:

  • H3.

  • How Assessed

  • Comments:

  • H4.

  • How Assessed

  • Comments:

  • H5.

  • How Assessed

  • Comments:

  • H6.

  • How Assessed

  • Comments:

Section III. Hazard Prevention and Control

A. Hazard Prevention and Control

  • A1.

  • How Assessed

  • Comments:

  • A2.

  • How Assessed

  • Comments:

  • A3.

  • How Assessed

  • Comments:

  • A4.

  • How Assessed

  • Comments:

  • A5.

  • How Assessed

  • Comments:

  • A6.

  • How Assessed

  • Comments:

  • A7.

  • How Assessed

  • Comments:

  • A8.

  • How Assessed

  • Comments:

  • A9.

  • How Assessed

  • Comments:

Emergency Procedures

  • A10.

  • How Assessed

  • Comments:

  • A111.

  • How Assessed

  • Comments:

  • A12.

  • How Assessed

  • Comments:

  • A13.

  • How Assessed

  • Comments:

Preventative/Predictive Maintenance

  • A14.

  • How Assessed

  • Comments:

  • A15.

  • How Assessed

  • Comments:

  • A16.

  • How Assessed

  • Comments:

Personal Protective Equipment (PPE)

  • A17.

  • How Assessed

  • Comments:

  • A18.

  • Comments:

  • A19.

  • Comments:

  • A20.

  • Comments:

Process Safety Management (PSM)

  • A21.

  • Comments:

  • A22.

  • Comments:

  • A23.

  • Comments:

  • A24.

  • Comments:

  • A25.

  • Comments:

B. Occupational Health Care Program

  • B1.

  • Comments:

  • B2.

  • Comments:

  • B3.

  • Comments:

C. Recorkeeping

  • C1.

  • Comments:

  • C2.

  • Comments:

  • C3.

  • Comments:

  • C4.

  • Comments:

  • C5.

  • Comments:

Disciplinary System

Section IV: Safety and Health Training

A. Safety and Health Training

  • A1.

  • Comments:

  • A2.

  • Comments:

  • A3.

  • Comments:

  • A4.

  • Comments:

  • A5.

  • Comments:

  • A6.

  • Comments:

  • A7.

  • Comments:

  • A8.

  • Comments:

  • A9.

  • Comments:

  • A10.

  • Comments:

  • A11.

  • Comments:

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.