Warehouse Receiving Process Checklist

• Site
  Address

• Date and Time of Delivery

  Date

• Supplier Name & Address

• Delivered By

• Received By

General Information

• Purchase Order Number

• Material Name

• Description

• Take photos of the material

  Media

• Quantity

Documentation

• Are warehouse operating procedures updated and documented?

  Yes

  No

  N/A

• Are receiving reports being processed properly?

  Yes

  No

  N/A

• Are receiving documents available at the time shipment is received?

  Yes

  No

  N/A

• Are they adequate for complete identification of material in the shipment?

  Yes

  No

  N/A

• Is it properly reported so corrective action may be taken?

  Yes

  No

  N/A

• Are items checked for description, quantity, and condition at the arrival of shipment and before completing the receiving report?

  Yes

  No

  N/A

• Is management informed of any abnormal backlogs of unprocessed receiving reports?

  Yes

  No

  N/A

Receiving Inspection

• Checked for any shipping damage?

  Yes

  No

  N/A

• Are there proper markings/complete finishing?

  Yes

  No

  N/A

• Are its functions according to specifications?

  Yes

  No

  N/A

• Are its dimensions according to specifications?

  Yes

  No

  N/A

• Inspection Result

  Accept

  Reject

• Cause of Rejection

• Select the course of action

  Place in stock

  Forward to next operation

  Other

• Specify

  Yes

  No

  N/A

Unloading

• Are vehicles stopped, braked, and stabilized before loading/unloading starts?

  Yes

  No

  N/A

• Are loading areas properly lit?

  Yes

  No

  N/A

• Are loading areas free from hazards?

  Yes

  No

  N/A

• Are loading areas free of traffic? (Forklift traffic should always be one-way.)

  Yes

  No

  N/A

• Are there necessary loading/unloading zone signs?

  Yes

  No

  N/A

Inventory

• Is the quantity of material correct?

  Yes

  No

  N/A

• Are spot checks conducted to determine the location of the material as reflected on the stock records?

  Yes

  No

  N/A

• Are the stock records reflecting shelf-life information retained in a follow-up file?

  Yes

  No

  N/A

• Are periodic spot checks conducted to verify the quantity and condition of material indicated on the stock records?

  Yes

  No

  N/A

Completion

• Additional Comments and Recommendations

• Inspector/Receiver Signature

  Sign