WARIS Consulting

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

1. HEALTH & SAFETY MANAGEMENT SYSTEM - Overall Policy and Policy Statement of Intent

• Does the overall Policy consist of Statement of Intent, Organisation for Safety and Arrangements for Implementation?

  Yes

  No

  N/A

• Do employees know how and where to find the latest Policy?

  Yes

  No

  N/A

• Is there a General Policy Statement of Intent?

  Yes

  No

  N/A

• Is there an appropriate signatory and date?

  Yes

  No

  N/A

• Dated/reviewed within the last 12 months?

  Yes

  No

  N/A

• Identifies who has ultimate responsibility?

  Yes

  No

  N/A

• Sets the direction for H&S? (communicates management values, beliefs and commitment to H&S)

  Yes

  No

  N/A

• Sets the H&S in context with other aspects of the business?

  Yes

  No

  N/A

• Commitment to continuous improvement and performance?

  Yes

  No

  N/A

• Mentions employer and employee duties?

  Yes

  No

  N/A

• Sets the scope? (What activities and services are covered)

  Yes

  No

  N/A

• Commitment to setting measurable objectives and targets? (KPIs)

  Yes

  No

  N/A

2. HEALTH & SAFETY MANAGEMENT SYSTEM - Organisation for Safety (structures and responsibilities)

• Is there an Organisational chart?

  Yes

  No

  N/A

• Are management responsibilities stated for management positions and employees?

  Yes

  No

  N/A

• Are they aware of these responsibilities?

  Yes

  No

  N/A

• Are they competent to fulfil these responsibilities? (training, qualifications etc)

  Yes

  No

  N/A

• Are adequate resources committed to H&S?

  Yes

  No

  N/A

• Outline the basis for effective communication?

  Yes

  No

  N/A

• Is there a Safety Committee, or other formal consultation arrangements in place?

  Yes

  No

  N/A

• Are employees consulted before implementation of a new policy or change in policy?

  Yes

  No

  N/A

3. HEALTH & SAFETY MANAGEMENT SYSTEM - Arrangements (policies, procedures, risk control systems)

• Is there a relevant Legal Register?

  Yes

  No

  N/A

• Is there a defined procedure for identifying changes in legislation, reviewing them and implementing the necessary changes?

  Yes

  No

  N/A

• Are there readily available sources of information? (HSE, IOSH, subscription services)

  Yes

  No

  N/A

• Are there specific policies and procedures in place?

  Yes

  No

  N/A

• Is there a healthy and safety hazard list?

  Yes

  No

  N/A

• Is it commensurate with the Organisation's activities and services?

  Yes

  No

  N/A

• Have Risk Assessments been carried out?

  Yes

  No

  N/A

• General Assessments? (eg. Workplace, housekeeping etc.)

  Yes

  No

  N/A

• Specific Assessments? (eg. Manual Handling, COSHH, DSE, PPE, Fire, Disability Access - for each service)

  Yes

  No

  N/A

• Personal Assessments? (eg. Pregnancy, Young Persons etc.)

  Yes

  No

  N/A

• Recorded, signed, dated and reviewed?

  Yes

  No

  N/A

• Suitable and sufficient?

  Yes

  No

  N/A

• Qualitative?

  Yes

  No

  N/A

• Quantitative?

  Yes

  No

  N/A

• Do the assessments have adequate control measures?

  Yes

  No

  N/A

• Is there evidence that the control measures are implemented?

  Yes

  No

  N/A

• Is there evidence that the significant findings of the assessments are communicated to the relevant employees?

  Yes

  No

  N/A

• Are the assessments carried out by competent persons? (eg. Knowledge and training)

  Yes

  No

  N/A

• Is there competent health and safety support?

  Yes

  No

  N/A

4. HEALTH & SAFETY MANAGEMENT SYSTEM - Monitoring

• Is there accident reporting, recording, and investigation? (including accident book, policies, procedures, RIDDOR incidents and near miss)

  Yes

  No

  N/A

• Have there been any enforcement visits or actions?

  Yes

  No

  N/A

• Does the company monitor and measure performance in addition to accident records? (eg. Senior manager safety tours, premises inspections, slip and trip inspections)

  Yes

  No

  N/A

• Do improvements result from monitoring?

  Yes

  No

  N/A

• Is sickness absence monitored/measured?

  Yes

  No

  N/A

5. HEALTH & SAFETY MANAGEMENT SYSTEM - Audit and Management Review

• Are audits conducted and the corrective actions implemented? (internal and external, independent and competent)

  Yes

  No

  N/A

• Is the frequency of audits annual?

  Yes

  No

  N/A

• Is there a senior management review process? (and an annual health and safety report?)

  Yes

  No

  N/A

6. HEALTH & SAFETY MANAGEMENT SYSTEM - Documentation Control

• Is there a procedure for the control of all health and safety policies, procedural documentation and forms?

  Yes

  No

  N/A

• Are documents uniquely identified?

  Yes

  No

  N/A

• Is a central register kept?

  Yes

  No

  N/A

• Are latest version identifiers indicated?

  Yes

  No

  N/A

• Are revisions approved before issue?

  Yes

  No

  N/A

• Are prints from electronic systems considered as not subject to update?

  Yes

  No

  N/A

• Is there a mechanism to withdraw old documents?

  Yes

  No

  N/A

7. HEALTH & SAFETY MANAGEMENT SYSTEM - Documents for each service/project run by the company

• Is there a health and safety file?

  Yes

  No

  N/A

• Does the file contain policies and procedures?

  Yes

  No

  N/A

• Does the file contain risk assessments?

  Yes

  No

  N/A

• Does the file contain safe working procedures?

  Yes

  No

  N/A

• Are the contents up to date?

  Yes

  No

  N/A

• Are the contents in line with the overall H&S management system?

  Yes

  No

  N/A

8. GENERAL HEALTH AND SAFETY REQUIREMENTS

• Are there adequate welfare facilities? (eg. Toilets, hand washing, drinking water, rest areas)

  Yes

  No

  N/A

• Good premises conditions? (eg. Check housekeeping, storage of equipment and materials, electrical cabinets, no smoking, stairs, temperature, lighting etc.)

  Yes

  No

  N/A

• Asbestos management?

  Yes

  No

  N/A

• Electrical safety? (PAT testing, overloading of plug sockets, fixed wiring/installations, equipment/machinery in test date etc.)

  Yes

  No

  N/A

• Control of visitors and contractors to site? (ie do all visitors sign in/out and escorted)

  Yes

  No

  N/A

9. EMERGENCY SITUATIONS

• Is there a procedure for emergency situations?

  Yes

  No

  N/A

• Are suitable situations covered? (eg. Gas leaks, flooding, bomb threats, fire, disaster planning etc.)

  Yes

  No

  N/A

• Are responsibilities for emergency situations clearly assigned?

  Yes

  No

  N/A

• Is training provided for the roles?

  Yes

  No

  N/A

10. FIRE

• Is there a policy and procedure available?

  Yes

  No

  N/A

• Has a Fire Risk Assessment been carried out for the premises?

  Yes

  No

  N/A

• Are practice drills undertaken?

  Yes

  No

  N/A

• Are the fire extinguishers checked periodically?

  Yes

  No

  N/A

• Are the extinguishers of the appropriate type for the likelihood of different types fires? (eg. Oil, electrical, paper, wood etc)

  Yes

  No

  N/A

• Does the company have fire marshals/wardens?

  Yes

  No

  N/A

• Is there a fire evacuation plan? (including PEEPs for disabled persons)

  Yes

  No

  N/A

• Are there records for the above and other control measures? (eg. Fire alarm, emergency lighting etc.)

  Yes

  No

  N/A

11. FIRST AID

• Is there a First Aid needs assessment in place?

  Yes

  No

  N/A

• Does the organisation have qualified first aiders at work?

  Yes

  No

  N/A

• Do employees know who their first aiders are?

  Yes

  No

  N/A

• Are first aid notices displayed in the workplace and up to date?

  Yes

  No

  N/A

• Are first aid equipment and facilities readily available? (eg. suitable number of fully stocked first aid boxes and a first aid room)

  Yes

  No

  N/A

12. DISPLAY SCREEN EQUIPMENT (DSE)

• Are DSE risk assessments carried out and reviewed?

  Yes

  No

  N/A

• Are workstations set up correctly?

  Yes

  No

  N/A

• Are employees given adequate information, instructions, and training for DSE/workstation setup and hazards?

  Yes

  No

  N/A

• Do DSE users/employees know that they are entitled to a free eye test and costs for DSE specific spectacles upon request?

  Yes

  No

  N/A

13. OCCUPATIONAL DRIVING

• Is there a policy and procedure in place?

  Yes

  No

  N/A

• Are driver risk assessments carried out?

  Yes

  No

  N/A

• Are vehicles inspected, checked and serviced?

  Yes

  No

  N/A

• Are drivers given adequate information, instructions and training?

  Yes

  No

  N/A

• Are driver/car documents checked?

  Yes

  No

  N/A

• Is adequate insurance cover in place?

  Yes

  No

  N/A

14. VIOLENCE AT WORK

• Is there a policy and procedure?

  Yes

  No

  N/A

• Is there a risk assessment?

  Yes

  No

  N/A

• Is there a reporting system?

  Yes

  No

  N/A

• Are employees given information, instructions and training?

  Yes

  No

  N/A

15. ROOM SETUP (EG INTERVIEW ROOM)

• Is the setup suitable? (no objects that could be used as weapons, desk orientation allows employee(s) to evacuate if needed)

  Yes

  No

  N/A

• Is there a panic button/alarm? (in the room or personal)

  Yes

  No

  N/A

• Is the alarm tested?

  Yes

  No

  N/A

• Are records kept for tests?

  Yes

  No

  N/A

• Is there a viewing window?

  Yes

  No

  N/A

• Do other employees check on the interviewer regularly?

  Yes

  No

  N/A

16. LONE WORKING

• Is there a policy and procedure?

  Yes

  No

  N/A

• Is there a risk assessment?

  Yes

  No

  N/A

• Is there a reporting system?

  Yes

  No

  N/A

• Are employees given information, instructions and training?

  Yes

  No

  N/A

17. HOME VISITS (VISITING SERVICE USERS IN THEIR HOMES OR OTHER LOCATIONS)

• Is there a policy and procedure?

  Yes

  No

  N/A

• Is there a risk assessment?

  Yes

  No

  N/A

• Is there a reporting system?

  Yes

  No

  N/A

• Are employees given information, instructions and training?

  Yes

  No

  N/A

18. HOME WORKING

• Is there a policy and procedure?

  Yes

  No

  N/A

• Is there a risk assessment?

  Yes

  No

  N/A

• Is there a reporting system?

  Yes

  No

  N/A

• Are employees given information, instructions and training?

  Yes

  No

  N/A

19. STRESS MANAGEMENT

• Is there a policy and procedure?

  Yes

  No

  N/A

• Is there a risk assessment?

  Yes

  No

  N/A

• Is there a reporting system?

  Yes

  No

  N/A

• Are employees given information, instructions and training?

  Yes

  No

  N/A

20. VOLUNTEERS

• Is there a policy and procedure?

  Yes

  No

  N/A

• Is there a risk assessment?

  Yes

  No

  N/A

• Is there a reporting system?

  Yes

  No

  N/A

• Are employees given information, instructions and training?

  Yes

  No

  N/A

21. FOOD SAFETY

• Is a HACCP System in place?

  Yes

  No

  N/A

• General cleanliness?

  Yes

  No

  N/A

• General records in place?

  Yes

  No

  N/A

• Is a reporting system in place?

  Yes

  No

  N/A

• Are food handling staff trained adequately in food handling?

  Yes

  No

  N/A

• Is food stored at the correct temperatures?

  Yes

  No

  N/A

• Is food cooked at the correct temperatures?

  Yes

  No

  N/A

22. EVENTS AND EXCURSIONS

• Is there a policy and procedure?

  Yes

  No

  N/A

• Is there a risk assessment?

  Yes

  No

  N/A

• Is there a reporting system?

  Yes

  No

  N/A

• Are employees given information, instructions and training? (eg. Manual handling, event management etc)

  Yes

  No

  N/A

23. ADDITIONAL INFORMATION

• Add media

  Media

• Add signature

  Sign

• Select date

  Date