• Summary of significant activities and buildings inspected.

1. Insurance

  • Employers liability insurance (provide policy number, date and insurer).

  • Public liability insurance (insert policy number, date and expiry).

2. Induction process

  • Is there an induction programme?

  • Insert details of last person inducted and areas covered (if applicable).

3. H&S policy

  • Policy in place?

  • Date of last policy review?

  • Arrangements in place to address risk assessment, training, emergency procedures and consultation?

  • Are monitoring arrangements in place to ensure the effectiveness of the safety management system?

  • Who is the Director responsible for health and safety?

  • State the person with day-to-day responsibility for health and safety

  • Is there a training plan relating to health and safety in place across the organisation?

4. Risk Assessment

  • Are risk assessments on place for significant activities / tasks?

  • Who conducts the risk assessments and what training have they received?

  • Is there a need for a young persons risk assessment?

  • Fire risk assessments in place, suitable and sufficient (less than 12 months old)?

5. Fire Safety

  • Are fire instructions clearly displayed?

  • Are fire extinguishers provided, suitably positioned and serviced within the last year?

  • Are there maintenance procedures in place for fire alarms, detection systems and emergency lighting?

  • Has a fire drill been conducted and the results recorded within the last 6 months?

  • Are employees provided with basic fire safety awareness training?

  • Have fire wardens and deputies been appointed for each area or department?

6. Asbestos Management

  • Was the building erected before 2000?

  • If answering yes to the previous question has an asbestos survey been carried out?

  • Did the survey identify any asbestos containing materials (acm's)?

  • Has an asbestos register and management plan been put in place?

  • Are arrangements in place to communicate the presence of asbestos to contractors?

  • Have personnel on-site received appropriate training?

7. Environment

  • There is adequate ventilation.

  • Area is free from odors.

  • Temperature is comfortable.

  • Lighting is adequate.

  • Is there adequate space for all personnel and equipment in the area?

  • Flooring is of the correct type and adequately maintained?

8. Emergency procedures

  • Written evacuation procedures and exits displayed.

  • Are spill kits available?

  • Escape routes and emergency doors are clear.

  • Procedures are in place for isolated workers.

  • Emergency and hazard signage is clearly visible.

9. First Aid Facilities

  • Has a first aid assessment been conducted and the results recorded?

  • There are appropriate first aid and emergency facilities in the near vicinity and workers' are aware of them.

  • Kits are clearly signed, stocked and contents are in-date.

  • Names and contacts of first aiders, displayed and up to date.

10. General Facilities

  • Washing facilities are clean and functional.

  • Are the stairs, passageways and store rooms well lit?

  • Warning and Safety signage in good condition.

  • Walls, windows, doors and furniture is in good condition.

  • External areas adequately maintained and suitably lighting provided?

  • Laundry area clean, tidy and well ventilated?

  • Animal welfare areas are clean, well lit etc?

  • Equipment and procedures are I place for infection control / quarantine?

11. Manual Handling

  • Where applicable manual handling Standard Operating Procedures (SOP) are available.

  • Trolleys or mechanical hoists are available and are being considered for heavy items or loads.

  • Personnel conducting manual handling have received appropriate training?

  • Step ladders or safe steps available to access light items stored on high shelves.

  • All manual task-related incidents have been adequately risk assessed and control measures implemented and reviewed.

  • Harnesses, restraints, muzzles available for range of animals?

12. Storage

  • Materials stored in racks and bins wherever possible are not above shoulder height.

  • Storage designed to minimize lifting problems I.e. heavy objects not stored on upper racks.

  • Racking securely fixed to floor or wall.

13. Slips and trips

  • Warning signs are available and erected near spills.

  • There are special provisions for slip resistance in wet areas.

  • Guard rails and slip resistance are provided on ramps and stairs.

  • Walkways are free of hazards, such as electrical leads.

14. Electrical safety

  • All portable equipment has current test tags.

  • Residual current devices (RCD) are installed at switchboards or into fixed sockets. (It should be clearly marked on socket).

  • Has a fixed installation test of the building and external facilities been conducted within the required timescales?

  • Portable RCD device is available and has been tested.flexible cord, plugs and extension leads are in good condition and have either moulded or transparent type plugs.

  • Power points are suitable for the location and are positioned safely.

  • Power boards used. (not double adapters).

  • Faulty equipment is tagged out or removed from use?

15. Chemical Aspects

  • MSDS (not older than 5 years) are available for workers reference and included in the hazardous substances register.

  • There is an up to date easy to find and read list/register summary of all chemicals used.

  • Actions have been taken to control risks. For example, an investigation has been done to find out whether an alternative safer chemical is available.

  • A coshh assessment has been completed for all chemicals and harmful substances stored and used at the workplace.

  • Origional containers have the manufacturer's label.

  • Chemicals stored according to compatibility and bunded I.e in flammable or corrosive cabinets.

  • Are there any flammable gases on site, if so what are the storage facilities available?

  • Are minimal amounts of corrosives stored, and/or used?

16. Personal Protective Equipment

  • Instruction and information of PPE are available.

  • PPE store available well maintained and in good condition.

  • Signage of PPE requirements displayed on equipment.

  • Required PPE available.

  • Appropriate signs displayed to standard requirements visible, correctly located and in good condition. (inside and outside).

17. Noise & Vibration

  • Has A risk assessment been conducted on activities where noise or vibration may effect workers?

  • Control measures have been put in place to reduce the risk of injury as a result of noise and vibration (details measures adopted)?

  • Workers have received information and training in relation to noise at the workplace.

18. Legionella

  • Is there a hot water storage system on site

  • Is there a cold water storage system?

  • What is the temperature of the sentinel taps?

  • Have there been any significant changes to the pipe work system?

  • Is there a shower on site, if so is there a procedure for flushing it through periodically?

  • Is a written scheme examination required to manage the risk of legionella?

19. Display Screen Equipment

  • Have users of DSE been identified?

  • Have DSE self assessments been conducted?

  • Is there a policy on the provision of eye sight tests and spectacles where necessary?

  • Have users received instruction on the correct setting up of their workstation and the reporting of defects and health problems?

20. Company Vehicles

  • Does the organisation have any company vehicles (cars, vans etc)?

  • Are both parts of the employees driving license sighted and copies obtained for company records?

  • Are vehicle checks carried out by employees and records maintained?

  • Are vehicles maintained in accordance with the manufacturers recommendations?

  • Has a risk assessment for driving company vehicles been conducted?

  • Is there a policy in place relating to the use of company vehicles, travel distances etc?

  • Does the organisation permit the use of personal vehicles for business use?

  • Where personal vehicles are used does the company request and hold copies of insurances and MOT Certificates?

21. Gas Safety

  • Have gas boilers been serviced within the last 12 months?

  • Are there any LPG systems on site,? If so detail quantities, storage and method of delivery to point of use?

  • Are there any underground LPG pipe work systems on the site?

  • Are there any other compressed gases on site (if yes, specify)

  • Is there an emergency plan to deal with leaks / fires?

22. Violence & Aggression

  • Is there a policy in place?

  • Is there a policy in place?

  • Has a risk assessment for violence and aggression been conducted and recorded?

  • Have there been any incidents of violence or aggression reported?

23. Managing Contractors

  • Ia an approved list of contractors available?

  • Are risk assessments obtained before carrying out any works?

  • Are contractors provided with basic health and safety information before starting work?

  • As contractors issued with and sign the contractors induction equipment?

24. Pharmacy

  • Schedule 2 & 3 substances are kept under lock and key?

  • Receipt and Issue of controlled drugs recorded where appropriate?

  • All other medicines, supplies stored in a designated, suitable area?

  • The destruction of schedule 2 drugs is recorded in the drugs register book and disposal authorised by an appropriate authority?

  • Drugs requiring temperature controlled storage are kept below 8*C and records retained to support this?

  • Spill kits available for chemotherapy drugs?

25. Work Equipment

  • All equipment is in good order and adequately maintained?

  • Critical equipment is under a maintenance / service agreement?

  • An SOP and / or a risk assessment is available for significant activities?

  • Staff have received training in the use of the equipment / SOP and records of this have been retained?

26. Radiation

  • Radiation protocols available?

  • Radiation Protection Adviser identified?

  • Radiation Protection Supervisor identified?

  • Designated persons for radiography have been identified and are trained and competent?

  • Ionising Radiation Regulations available?

  • Appropriate warning signage on display in the area?

  • Dose meters worn and results retained for inspection and not above 2 mSv per annum or 0.75 mSv in a single wear period?

  • Protective clothing available and stored correctly

  • Maintenance and inspection procedures in place for equipment?

  • Pregnant women identified and excluded from X-ray area?

27. Waste Management

  • Site registered as a producer of hazardous waste (notification observed)?

  • Contracts in place for various waste categories?

  • Waste segregated correctly (hazardous, pharmaceutical, sharps etc)?

  • Waste carriers licenses held on file?

28. Pressure Systems

  • Are there any systems on site that are covered by the the Pressure Systems Safety Regulations?
    (If yes, please identify. eg autoclave)

  • Is there a written scheme of examination in place?

  • Safe operating procedures are on display at point of use?

  • Annual inspection of the equipment conducted by a competent person and retained on file?

29. Significant findings

30. Recommendations

31. Confirmation of issue and receipt of report.

  • Select date

  • Clients representative

  • UKHSE representative

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