WHS Inspection - Office Environments & Communal Areas

• Audit title to reflect Month / Year the Inspection was conducted (i.e. JANUARY 2014)

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Additional Staff:

1 - Previous inspection

• 1.1 - Has the last inspection been reviewed?

  Yes

  No

  N/A

• 1.2 - Have all tasks / hazards identified previously been actioned?

  Yes

  No

  N/A

2 - Fire & Emergency Prevention

• 2.1 - Is there an evacuation plan displayed and understood by all employees?

  Yes

  No

  N/A

• 2.2 - Are evacuation procedures discussed regularly? (3 to 4 times a year)

  Yes

  No

  N/A

• 2.3 - Extinguishers in place, clearly marked for type of fire?

  Yes

  No

  N/A

• 2.4 - Extinguishers recently serviced? (Check 6 monthly punch mark on yellow tabs.)

  Yes

  No

  N/A

• 2.5 - Extinguishers clear of obstructions?

  Yes

  No

  N/A

• 2.6 - Extinguisher no more than 1200 mm max height & base not lower that 100 mm?

  Yes

  No

  N/A

• 2.7 - Fire extinguisher Indicator signs positioned 2.1 m above floor level? (Red signs depicting a fire extinguisher)

  Yes

  No

  N/A

• 2.8 - Adequate direction notices for fire exits?

  Yes

  No

  N/A

• 2.9 - Exit doors easily opened from inside?

  Yes

  No

  N/A

• 2.10 - Exits clear of obstructions?

  Yes

  No

  N/A

• 2.11 - Has the fire alarm system been tested in the past six (6) months?

  Yes

  No

  N/A

3 - Lighting & Thermal Comfort

• 3.1 - Is there adequate natural lighting?

  Yes

  No

  N/A

• 3.2 - No reflected light from walls, floors or ceilings causing glare to workers or customers?

  Yes

  No

  N/A

• 3.3 - Light fittings clean and in good condition?

  Yes

  No

  N/A

• 3.4 - Emergency exit lighting operable?

  Yes

  No

  N/A

• 3.5 - Air Conditioning (AC) systems functioning normally? (Any complaints from staff?)

  Yes

  No

  N/A

• 3.6 - No personal heaters / fans used by staff?

  Yes

  No

  N/A

• 3.7 - If no AC system, natural ventilation is considered adequate?

  Yes

  No

  N/A

4 - Building Safety

• 4.1 - Floor surfaces even and uncluttered?

  Yes

  No

  N/A

• 4.2 - Entry and walkways kept clear?

  Yes

  No

  N/A

• 4.3 - Walkways adequate and clearly marked?

  Yes

  No

  N/A

• 4.4 - Intersections kept clear of boxes etc?

  Yes

  No

  N/A

• 4.5 - Intersections allow sufficient warning of other staff approaching from other directions.

  Yes

  No

  N/A

• 4.6 - Are tactile markers used to indicate stairwells?

  Yes

  No

  N/A

• 4.7 - Are railings in good condition?

  Yes

  No

  N/A

• 4.8 - Access ladders are in good condition?

  Yes

  No

  N/A

• 4.9 - Ladders can only be accessed by authorised staff?

  Yes

  No

  N/A

• 4.10 - Walkways & work procedures free from head hazards? (Working below others using tools / materials that could fall, overhangs or protruding corners etc)

  Yes

  No

  N/A

• 4.11 - Safe Work Procedures / Safe Operating Procedures displayed for relevant tasks / equipment?

  Yes

  No

  N/A

• 4.12 - Fixed Plant & Equipment regularly serviced and in good condition?

  Yes

  No

  N/A

5 - Workstation Hazards

• 5.1 - Are filing cabinets / shelving in good condition? (Secure, stable, not over loaded etc)

  Yes

  No

  N/A

• 5.2 - Are office chairs in good condition? (Five star base on wheeled chairs, foot rails functional on drafting chairs, auto-lifts & backrest adjusters working properly)

  Yes

  No

  N/A

• 5.3 - Are desks / work areas in good condition? (No damage, secure etc)

  Yes

  No

  N/A

• 5.4 - Work areas are fit for function? (Sufficient space to conducted assigned role, area designed to limit unnecessary bending / twisting etc)

  Yes

  No

  N/A

• 5.5 - Stable non-slip floor coverings in good condition?

  Yes

  No

  N/A

• Assessment of workstation configuration based upon observations of a 'sample' of staff work areas.

• 5.6 - Monitors (Screen Based Equipment) positioned to reduce glare from windows etc?

  Yes

  No

  N/A

• 5.7 - Monitors (Screen Based Equipment) positioned so that the top of the screen is level with, or slightly lower than, individual eye level?

  Yes

  No

  N/A

• 5.8 - Monitors (Screen Based Equipment) positioned approx. arm length from seated position?

  Yes

  No

  N/A

• 5.9 - Mouse and keyboards positioned at same height?

  Yes

  No

  N/A

• 5.10 - Under desk area not cluttered with files or personal effects?

  Yes

  No

  N/A

6 - Rubbish Removal

• 6.1 - Bins located at suitable points around work stations?

  Yes

  No

  N/A

• 6.2 - Bins emptied regularly?

  Yes

  No

  N/A

7 - Storage Design and Layout

• 7.1 - Files and office materials stored in shelves / cupboards wherever possible?

  Yes

  No

  N/A

• 7.2 - Storage areas designed to minimise lifting problems?

  Yes

  No

  N/A

• 7.3 - Heavy and/or awkward items have not been stored above shoulder height?

  Yes

  No

  N/A

• 7.4 - Floors around shelving clear of rubbish?

  Yes

  No

  N/A

• 7.5 - Shelving and store rooms tidy and in good condition?

  Yes

  No

  N/A

8 - Electrical Safety

• 8.1 - Safety switches installed?

  Yes

  No

  N/A

• 8.2 - Safety switches tested every 6 months and tests recorded?

  Yes

  No

  N/A

• 8.3 - No double adapters in use?

  Yes

  No

  N/A

• 8.4 - Portable equipment tested and tagged?

  Yes

  No

  N/A

• 8.5 - No broken plugs, sockets or switches?

  Yes

  No

  N/A

• 8.6 - No power leads / data cables across walkways?

  Yes

  No

  N/A

• 8.7 - No frayed or damaged leads?

  Yes

  No

  N/A

• 8.8 - Power leads are not placed under load / stretched taut?

  Yes

  No

  N/A

9 - First Aid Facilities

• 9.1 - Are first aid cabinets clearly labelled?

  Yes

  No

  N/A

• 9.2 - Are first aid kits clean and orderly?

  Yes

  No

  N/A

• 9.3 - Are contents checked every 6 months?

  Yes

  No

  N/A

• 9.4 - No contents past their expiry date?

  Yes

  No

  N/A

• 9.5 - Is there easy access to first aid cabinets?

  Yes

  No

  N/A

• 9.6 - Employees aware of location of first aid cabinet?

  Yes

  No

  N/A

• 9.7 - Are first aid officers accessible?

  Yes

  No

  N/A

• 9.8 - Are emergency numbers displayed? (Emergency numbers may be included on evacuation plans)

  Yes

  No

  N/A

10 - Chemical Safety

• 10.1 - Hazardous Substance Register complete and available?

  Yes

  No

  N/A

• 10.2 - Material Safety Data Sheets available for all chemicals?

  Yes

  No

  N/A

• 10.3 - Risk assessments completed for hazardous substances?

  Yes

  No

  N/A

• 10.4 - All containers labelled correctly?

  Yes

  No

  N/A

• 10.5 - Unused substances disposed of?

  Yes

  No

  N/A

• 10.6 - Workers trained in the use of hazardous substances?

  Yes

  No

  N/A

• 10.7 - If required is PPE available?

  Yes

  No

  N/A

11 - Toilets

• 11.1 - Is there Adequate lighting within toilet facilities?

  Yes

  No

  N/A

• 11.2 - Are the toilets and bathrooms maintained in a clean and hygienic condition?

  Yes

  No

  N/A

• 11.3 - Are there sufficient consumables (paper towel, soap etc)?

  Yes

  No

  N/A

12 - Kitchen / Communal Areas

• 12.1 - Are kitchen benches clear of soiled dishes / utensils?

  Yes

  No

  N/A

• 12.2 - Are kitchen benches free of mould and/or dirt.

  Yes

  No

  N/A

• 12.3 - Fridge contents appear hygienic and within expiry dates?

  Yes

  No

  N/A

• 12.4 - Communal areas free of rubbish and personal items.

  Yes

  No

  N/A

• 12.5 - Electrical appliances clean and functional?

  Yes

  No

  N/A

• 12.6 - Safe Work Procedures available for kitchen appliances?

  Yes

  No

  N/A

• 12.7 - Public areas are maintained in a good condition? (i.e furniture is safe & fit for purpose, not used as additional storage space etc)

  Yes

  No

  N/A

13 - Customer Engagement

• 13.1 - Cash handling procedures understood and applied by staff.

  Yes

  No

  N/A

• 13.2 - Procedures / mechanisms in place to prevent public access to service / cash handling areas?

  Yes

  No

  N/A

• 13.3 - Duress alarms installed?

  Yes

  No

  N/A

• 13.4 - Fixed duress alarm system tested in the past twelve (12) months?

  Yes

  No

  N/A

• 13.5 - Batteries for personal duress system changed/replaced within the past twelve (12) months?

  Yes

  No

  N/A

Observations / Comments:

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• On site representative

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• Auditor's signature

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