WHS Systems Internal Audit v1.0

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Does the organisation have the following?

1.0 Policy and Commitment:

• 1.1 Is there a WHS policy?

  Yes

  No

  N/A

• Reviewed?

  annually

  bi-annually

  review date

• Review date?

  Date

• Validation notes?

• Photographic evidence?

  Media

• Level of compliance?

  Fully compliant

  Partially compliant

  Planned compliance

  Non compliance

• 1.2 Is this communicated to the workers?

  Yes

  No

  N/A

• communicated to workers by?
  Display
  Toolbox meetings
  Employee hand book
  Electronic access

• Validation notes?

• Photographic evidence?

  Media

• Level of compliance?

  Fully compliant

  Partially compliant

  Planned compliance

  Non compliance

2.0 Planning:

• 2.1 Has the organisation established, implemented and maintained documented procedures for WHS?

  Yes

  No

  N/A

• What does the host use to manage WHS on site?
  Action plans
  Planning schedule
  Risk assessments
  Corrective action registers
  Objectives/ targets
  WHS goal

• Validation notes?

• Photographic evidence?

  Media

• Level of Compliance?

  Fully compliant

  Partially compliant

  Planned compliance

  No compliance

• 2.2 Is there a risk assessment and planning process?

  Yes

  No

  N/A

• Does the host use?
  Procedures
  Site risk assessments

• Validation notes?

• Photographic evidence?

  Media

• Level of compliance?

  Fully compliant

  Partially compliant

  Planned compliance

  Non compliance

• 2.3 Are there any Safe Work Method Statement/JSA's available?

  Yes

  No

  N/A

• Are there the following in place?
  Procedures
  JSA
  SWMS

• If so, Are they job specific?

  Yes

  No

  N/A

• Validation notes?

• Photographic evidence?

  Media

• Level of compliance?

  Fully compliant

  Partially compliant

  Planned compliance

  Non compliance

• 2.4 Does the host keep up to date with current legislation?

  Yes

  No

  N/A

• Host keeps up to date by using?
  Subscriptions
  SMART kit
  WHS training
  Associations
  Affiliations
  Client

• Validation notes?

• Photographic evidence?

  Media

• Level of compliance?

  Fully compliant

  Partially compliant

  Planned compliance

  Non compliance

3.0 Implementation:

• 3.1 How do officers and workers know their WHS roles and responsibilities?

  Yes

  No

  N/A

• The following are used to inform officers of their responsibilities?
  WHS procedure
  Job description include WHS
  Training outlines
  Organisational chart include WHS and IM

• Validation notes?

• Photographic evidence?

  Media

• Level of compliance?

  Fully compliant

  Partially compliant

  Planned compliance

  Non compliance

• 3.2 Does the SMS include supporting procedures relevant to the host and its risk exposures?

  Yes

  No

  N/A

• Does the host use?
  Document listings
  Supporting procedures
  SMART kit

• Validation notes?

• Photographic evidence?

  Media

• Level of compliance?

  Fully compliant

  Partially compliant

  Planned compliance

  No compliance

• 3.3 Are there any Safe Operating Procedures in place?

  Yes

  No

  N/A

• Types of sops include
  Charts
  Written documentation

• Validation notes?

• Photographic evidence?

  Media

• Level of compliance?

  Fully compliant

  Partially compliant

  Planned compliance

  Non compliance

• 3.4 Do documents have appropriate document control?

  Yes

  No

  N/A

• does the document control Have?
  document name
  numbering system
  version control
  review date

• Validation Notes?

• Photographic Evidence?

  Media

• Level of Compliance?

  Fully compliant

  Partially compliant

  Planned compliance

  Non compliance

• 3.5 How are workers consulted regarding WHS?

  Yes

  No

  N/A

• Workers are consulted using?
  Consultation procedures
  Toolbox meeting minutes
  Management meeting minutes
  HSC minutes/HSR

• Validation notes?

• Photographic evidence?

  Media

• Level of compliance?

  Fully compliant

  Partially compliant

  Planned compliance

  Non compliance

• 3.6. What arrangements are available to resolve WHS issues?

  Yes

  No

  N/A

• Does the host use?
  Issue resolution procedures

• Validation notes?

• Photographic evidence?

  Media

• review date?

  Date

• Level of complinace?

  Fully compliant

  Partially compliant

  Planned Compliance

  Non compliance

• 3.7 How does WHS information get communicated to workers?

  Yes

  No

  N/A

• WHS is communicated by?
  Communication procedure
  News letters
  SMS
  Memos
  Notice boards

• Validation notes?

• Photographic evidence?

  Media

• Level of Compliance?

  Fully compliant

  Partially compliant

  Planned compliance

  Non compliance

• 3.8 Do workers receive necessary safety training?

  Yes

  No

  N/A

• Training is delivered by?
  Training plans
  Training register
  Training records
  Certificate
  Toolbox minutes

• Validation notes?

• Photographic evidence?

  Media

• Level of compliance?

  Fully compliant

  Partially compliant

  Planned compliance

  Non compliance

• 3.9 What is the induction process?

  Yes

  No

  N/A

• Does the host have the following?
  Induction procedure
  Induction checklist
  Site inductions
  Workers files

• Validation notes?

• Photographic evidence?

  Media

• Level of compliance?

  Fully compliant

  Partially compliant

  Planned compliance

  Non compliance

• 3.10 How are hazards and risks controlled?

  Yes

  No

  N/A

• The host uses the following to control risks?
  Hazard management procedure
  Hazard reports
  Corrective action register
  Worksite inspections
  Contractor management documentation

• Validation notes?

• Photographic evidence?

  Media

• Level of compliance?

  Fully compliant

  Partially compliant

  Planned compliance

  Non compliance

• 3.11 What first aid arrangements are in place?

  Yes

  No

  N/A

• Host uses?
  First aid procedure
  Safety handbook
  Safety management plan

• Validation notes?

• Photographic evidence?

  Media

• Level of compliance?

  Fully compliant

  Partially compliant

  Planned compliance

  Non compliance

• 3.12 How are potential emergencies identified and planned for?

  Yes

  No

  N/A

• Emergencies are planned for by?
  Emergency procedure
  Emergency plan
  Evacuation plan
  Emergency test results
  Permit to work
  SWMS/JSA

• Validation notes?

• Photographic evidence?

  Media

• Level of compliance?

  Fully compliant

  Partially compliant

  Planned Compliance

  Non compliance

4.0 Measuring Performance:

• 4.1 Is all testing and tagging of flexible cords, portable RCD, fixed RCD up to date?

  Yes

  No

  N/A

• How is this recorded?
  Observation
  Registers

• Validation notes?

• Photographic evidence?

  Media

• Level of compliance?

  Fully compliant

  Partially compliant

  Planned Compliance

  Non compliance

• 4.2 How are accidents and incidents investigated?

  Yes

  No

  N/A

• Accident are investigated by?
  Investigation procedure
  Investigations
  Evidence of statutory reporting

• Validation notes?

• Photographic evidence?

  Media

• Level of compliance?

  Fully compliant

  Partially compliant

  Planned compliance

  Non compliance

• 4.3 What environmental/health monitoring occurs of the worksite and workers?

  Yes

  No

  N/A

• Validation notes?

• Photographic evidence?

  Media

• level of compliance?

  Fully compliant

  Partially compliant

  Planned compliance

  No compliance

• 4.4 Do WorkCover claims and injury rates get monitored?

  Yes

  No

  N/A

• Monitoring procedures are?
  Claims data
  Management meetings

• Validation notes?

• Photographic evidence?

  Media

• Level of compliance?

  Fully compliant

  Partially compliant

  Planned compliance

  Non compliance

5.0 Review performance:

• 5.1. How does the host review it's performance and overall safety management system?

  Yes

  No

  N/A

• Performance is reviewed by ?
  Management meeting minutes
  Targets and objectives
  Outcomes

• Validation notes?

• Photographic evidence?

  Media

• Level of compliance?

  Fully compliant

  Partially compliant

  Planned Compliance

  Non compliance

Office use only:

• Date of audit?

  Date

• Host signature

  Sign

• Assessor signature

  Sign

• Version: safety cloud/ iauditor V5.1
  Created: May 2014 - Modified: june 16 - Review: July 2014