WORKPLACE HEALTH AND SAFETYAUDIT

Title Page

Safety Audit Conducted By
Date
Prepared by
Location
Contact Person

Audit Summary

Scope

The scope of the audit was to identify:

Methodology

Steps of an Audit

Audit Result

Critical Audit Findings
Non Critical Audit Findings

Summary

Audit Result and Compliance

Recommendation

The following options can also be considered:

Hazard Management and Legal Compliance Criteria Evaluation

Criteria below shows the assessment of compliance against each criteria of the legislation/ Hazard Management and gives a high level overview of compliance to the legislation. Sections 5 & 8-12 are not applicable.
OHS Act ( Victoria) Compliance
1. General Risk and Workplace Management (includes general work environment, first aid, emergency plans, PPE, remote or isolated work, airborne contaminants and atmospheres
2. Representation & Participation
3. Noise
4. Manual Handling
5. Confined Space
- Applicable
- Not Applicable
- Not Assessed
6. Falls
7. Electrical Safety & Energized Electrical Work
8. Plant & Structures – Designers of Plant
- Applicable
- Not Applicable
- Not Assessed
9. Plant & Structures – Manufacturer of Plant
- Applicable
- Not Applicable
- Not Assessed
10. Plant & Structures – Importer of plant
- Applicable
- Not Applicable
- Not Assessed
11. Plant & Structures – Suppliers of Plant
- Applicable
- Not Applicable
- Not Assessed
12. Plant & Structures – Installers & Commissioning
13. General Duty Person with Management & Control of Plant & Structures
14. Hazardous Chemicals
15. Asbestos Management
16. Traffic and Fleet Management
17. Contractor Management (Basic Engagement)
18. Lifting Equipment
19. Fatigue Management
20. Storage Racking

OHS Acts (Vic) Compliance Requirement

Main Duties of the Employer

An employer must so far as is reasonably practicable, provide and maintain for employees a working environment that is safe and without risks to health.
An employer must ensure so far as is reasonably practicable monitor the health of employees
An employer must ensure, so far as is reasonably practicable, that persons other than employees are not exposed to risks to their health or safety arising from the conduct of the undertaking of the employer.

Duties of employees

While at work, an employee must (a)take reasonable care for his or her own health and safety; (b)take reasonable care for the health and safety of persons who may be affected by the employee's acts or omissions at a workplace; (c) co-operate with his or her employer with respect to any action taken by the employer to comply with a requirement imposed by or under this Act or the regulation

Duty to notify of incidents

An employer must notify the Authority immediately after becoming aware that an incident has occurred at a workplace under the management and control of the employer or self-employed person.
Within 48 hours after being required to notify the Authority, the employer or self-employed person must also give the Authority a written record of the incident, in the form approved in writing by the Authority.

Workplace manslaughter

A employee must not engage in conduct that— (a) is negligent; and (b) constitutes a breach of an applicable duty that the person owes to another person; and (c) causes the death of that other person."

Duty of employers to consult

an employer must so far as is reasonably practicable ensure to consult with the employees who are or are likely to be directly affected by the employer (a) identifying or assessing hazards or risks to health or safety at a workplace (b) making decisions about the measures to be taken to control risks to health or safety at a workplace (c) making decisions about the adequacy of facilities for the welfare of employees of the employer; (d) resolving health or safety issues at a workplace (e) determining the membership of any health and safety committee (f) proposing changes, that may affect the health or safety of employees (g) any other thing prescribed by the regulations for the purposes of this subsection
ensure to consult, co-operate and co-ordinate activities with each other person who has a duty in relation to the same worker.

Duty to preserve incident sites

An employer is required to notify the Authority of an incident that has occurred at a workplace must not, without reasonable excuse, fail to ensure that the site where it occurred is not disturbed until— (a) an inspector arrives at the site; or (b) such other time as an inspector directs when the Authority is notified of the incident.

Licenses, Registration, permits and other requirements

An employer or self-employed person must not conduct an undertaking at a workplace if the regulations require the workplace, or class of workplace, to be licensed or registered; and (b) the workplace, or class of workplace, is not licensed or registered (as the case may be) in accordance with the regulations.

Requirements for prescribed qualifications or experience

A person must not carry out work, or an activity, at a workplace if— the regulations require the work or activity, or class of work or activity, to be carried out by, or under the supervision of, a person who has prescribed qualifications or experience; and

Requirements for permit or certificate of competency

A person must not carry out work, or an activity, at a workplace if—the regulations require the work or activity, or class of work or activity, to be carried out by a person who holds a permit or certificate of competency for that work or activity, or class of work or activity; and

Health and Safety Representative

health and safety representative for a designated work group is to be elected by the members of the designated work group.

Health and safety commitee

An employer must establish a health and safety committee
At least half of the members of a health and safety committee must be employees (and, so far as practicable, health and safety representatives or
The functions of a health and safety committee are— (a) to facilitate co-operation between the employer and employees in instigating, developing and carrying out measures designed to ensure the health and safety at work of the employees; and (b) to formulate, review and disseminate (in other languages if appropriate) to the employees the standards, rules and procedures relating to health and safety that are to be carried out or complied with at the workplace; and (c) such other functions as are prescribed by the regulations or agreed between the employer and the committee.
A health and safety committee must meet— (a) at least once every 3 months; and (b) at any other time if at least half of its members require a meeting.

Resolution of health and safety issues

If an issue concerning health or safety arises at a workplace or from the conduct of the undertaking of an employer—must attempt to resolve the issue in accordance with the relevant agreed procedure or, if there is no such procedure, the relevant procedure prescribed by the regulations.

Workplace Injury Rehabilitation and Compensation Act 2013

Employer have paid the premium for workmen compensation insurance and the employer have the valid Workmen compensation insurance in place

1. WHS Regulations Criteria

A person conducting a business or undertaking (PCBU) at a workplace must, so far as is reasonably practicable, ensure:
▪ the provision of adequate facilities for workers
▪ provision of first aid equipment, facilities and management
▪ emergency plans are prepared for the workplace
▪ Personal Protective Equipment (PPE) is provided
▪ The risks to the health and safety of a worker associated with remote or isolated work are managed
▪ Exposure to a substance or mixture in an airborne concentration is managed ▪ The risks associated with hazardous atmospheres are managed

General Working Environment

1.1 Amenities have been provided (and/or have access to) i.e. toilets, drinking water, washing facilities and eating facilities.6
1.2 There is a process to ensure amenities are clean and maintained.
1.3 An assessment has been undertaken which takes into account: a) the nature of the work being carried out at the workplace; and b) the nature of the hazards at the workplace; and c) the size, location and nature of the workplace; and d) the number and composition of the workers at the workplace.
1.4 The workplace is accessible, and exits are free from obstruction.
1.5 Employees are able to move about their work area safely.
1.6 Floors and other surfaces are designed, installed and maintained to allow work to be carried out without risk to health and safety;
1.7 Adequate lighting is in place. A light assessment may be provided as evidence.
1.8 Appropriate ventilation is provided to enable workers to work safely. Demonstrating appropriate ventilation may require an indoor air quality assessment or an equivalent assessment.
1.9 There is a process to control the risks associated with work in extremes of heat and cold.
1.10 Information, Instruction and training associated with general work environment have been provided

First Aid

1.11 An assessment has been undertaken to identify appropriate First Aid facilities, Equipment and First Aiders required taking into account :- ▪ The nature of the work being undertaken ▪ The nature of the hazards at the workplace ▪ The size and location of the workplace ▪ The number and composition of workers and other persons at the workplace
1. 12First Aid facilities, equipment and first aiders are provided and maintained in accordance with the results of the assessment.
1.13 All workers and other persons at the workplace have access to First Aid at all times.
1.14 Information, Instruction and training associated with first aid management have been provided.

Emergency Plans

1.15 A process to ensure an emergency plan is prepared for the workplace (must consider the nature of work, nature of hazards, size and location, number and composition of workers).
1.16 The emergency plan includes but is not limited to the following: ▪ Effective response to an emergency; ▪ Evacuation procedures;

Personal Protective Equipment (PPE)

1.17 Personal protective equipment is provided, and it has been selected to minimize risk to health and safety.
1.18 There is a process to ensure that protective equipment is: ▪ Suitable for the work and any hazard associated with the work; ▪ A suitable size, fit and comfortable for who is to use or wear it; ▪ Maintained, repaired or replaced so that it continues to minimise risk to the worker; ▪ Clean and hygienic; ▪ In good working order
1.19 Training, information and instruction is provided in the proper use and wearing and the storage and maintenance of personal protective equipment.
1.20 There is a process which imposes a duty on workers to: ▪ Wear the PPE in accordance with any information, training or instruction given; ▪ Not intentionally misuse or damage the equipment. ▪ Inform the employer of any damage, defect in or the need to clean the PPE

Remote or Isolated Work

1.21 A process or methodology exists to identify and provide for regular communication and monitoring activities for people involved in remote or isolated work
1.22 The process requires a risk management approach to identify persons at risk including those people who are: ▪ Remote from others or isolated from assistance; ▪ Involves operation/maintenance of hazardous plant or substances; ▪ Is dangerous to perform alone
1.23 The process defines assistance as including rescue, medical assistance and the attendance of emergency service workers.

Managing Risks of Airborne Contaminants and Atmospheres

1.24 Workers are not exposed to airborne concentrations of substances/materials that exceed the exposure standard (i.e. substances and mixtures with an exposure standard).
1.25 Air monitoring has been carried out if exposure to substances and mixtures may or have exceed the exposure standard.
1.26 There is a process associated with a requirement to retain records for 30 years associated with air monitoring results.
1.27 Risks associated with hazardous atmospheres (i.e. unsafe oxygen, sources of ignition, exceeds 5 %of the LEL, combustible dust) have been identified, controlled and reviewed, and controls maintained.

Falling Objects

1.28 Risks associated with falling objects have been identified, controlled, and reviewed, and controls maintained.

Comments and Recommendations

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2. Representation & Participation

The PCBU must also ensure there is a process to allow workers to be represented in relation to health and safety issues. A PCBU must ensure that there is a process for consultation in the workplace, and in situations where disputes arise in relation to safety matters the PCBU must establish mechanisms resolving disputes.

Work Groups & Health & Safety Representatives (HSR)

2.1 There is a process associated with consultation associated with the following: a) When identifying hazards and assessing risks b) Controlling risks; c) Welfare facilities d) Changes that may affect the health or safety of workers; e) when making decisions about the procedures for: ▪ consulting with workers; or ▪ resolving work health or safety issues; or ▪ monitoring the health of workers; or ▪ monitoring the conditions of the workplace; or ▪ Providing information and training for workers.
2.2 The consultation procedure specifies that the workers consulted are advised of the outcome of the consultation in a timely manner.
2.3 Workers have agreed to the consultation procedure
2.4 Workers are advised of the outcome of consultation in a timely manner. Evidence may include meeting minutes, emails etc.
2.5 Where requested by workers, designated work groups (DWG) have been established. – Note – negotiations must commence within 14 days of request
A manufacturer of plant and structure must ensure the plant is manufactured and inspected having regard to the information provided by the designer
2.6 Where there is a DWG, there is a process to: a) Determine the election of Health & Safety Representatives (HSR) b) The number and composition of DWG’s c) Number of HSR’s and deputy HSR’s d) Term of office of HSR’s
2.7 Workers been notified of the outcomes of the negotiations (agreement)
2.8 Workers have been notified of any variations to the ‘agreement’.
2.9 Where requested by HSR’s, approved training has been provided within a 3-month period.
2.10 A ‘list’ of HSR and duties (if applicable) for each DWG is prepared, displayed, accessible to workers, and kept up to date.
2.11 A copy of the ‘list’ is provided to the Regulator.
2.12 Where requested by a HSR or 5 or more workers at the workplace, a Health & Safety Committee has been established (within 2 months of request)
2.13 Where a committee has been established, the committee meets at least once every three (3) months
2.14 At least half of the members of the committee are workers

Issue Resolution

2.15 A documented Issue Resolution process has been developed, consulted, implemented and communicated to all workers.

Comments and Recommendations

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3. Noise

The PCBU must ensure the conditions at the workplace are managed to prevent illness or injury to workers arising from the exposure to noise exceeding the exposure standard of 85 decibels (A-weighted) 'averaged' over an eight-hour period and a peak level of 140 decibels (c-weighted). The PCBU must ensure there is a process for monitoring workers who undertake activities involving noise levels above the exposure standard.
3.1 A noise assessment has been undertaken to determine if occupational noise levels exceeding 85 dB(A) 8 hour equivalent.
3.2 Noise risks have been controlled considering the hierarchy of controls.
3.3 Where PPE is provided as a control measure, audiometric testing is provided for workers within 3 months of them commencing the work and in any event, at least every 2 years.
3.4 There is a process that require designers of plant to ensure that the plant is designed so that its noise emission is as low as is reasonably practicable
3.5 There is a process that requires designers, manufacturers, importers and suppliers of plant to give persons adequate information about: ▪ The noise emission values of the plant; and ▪ The operating conditions of the plant when noise emission is to be measured; and ▪ The methods used to measure the noise emission of the plant.
3.6 Employees are provided with information, instruction and training in relation to noise exposure/management.

Comments and Recommendations

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4. Manual Tasks

A PCBU must ensure hazards associated with hazardous manual tasks are managed. If these tasks pose a risk of musculoskeletal disorder (MSD), the risk must be eliminated or reduced, as far as reasonably practicable. The PCBU must also ensure that the risks of MSD are reviewed and that risk controls are maintained.
4.1 Hazardous Manual Tasks have been identified. Hazardous manual tasks involve: ▪ repetitive or sustained use of force ▪ high or sudden force ▪ repetitive movement (task repeats every 30 seconds) ▪ sustained or awkward posture (over 30 minutes) ▪ vibration
4.2 Processes to identify and control the MSD risk factors take into account the following: ▪ postures, movements, forces and vibration relating to the hazardous manual task; and ▪ the duration and frequency of the hazardous manual task; and ▪ workplace environmental conditions that may affect the hazardous manual task or the worker performing it; and ▪ the design of the work area; and ▪ the layout of the workplace; and ▪ the systems of work used; and ▪ the nature, size, weight or number of persons, animals or things involved in carrying out the hazardous task. Consider, where possible: ▪ Double handling is minimized ▪ Working heights are appropriate for the worker’s stature ▪ Task rotation used to minimize exposure to the same risk factors ▪ Workers set their own pace and are not encouraged to race through tasks such as piece work rates or finish early incentives.
4.3 Manual tasks risks have been controlled through the provision of mechanical handling devices (equipment was available in the workplace to assist with manual tasks – trolleys, cranes, lift tables etc.).
4.4 Employees are provided with information, instruction and training in relation to manual tasks.

5. Confined Space

A PCBU has specific responsibilities associated with the management of risks associated with working in confined spaces. The responsibilities include but not limited to:
▪ Hazard identification; ▪ Risk assessment of specific confined space hazards; and
▪ Implementation of specific controls to manage confined space risks.
5.1 Is Confined Space appropriate for my business?

Comments and Recommendations

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6. Falls

A PCBU must manage the risk of a worker falling from one level of another; and that if that fall is likely to cause injury to that worker or any other person. Therefore, a PCBU must identify, assess and control the risk of falls in the workplace; and the monitor, review and maintain all controls.
6.1 Risk of a fall (including but not limited to falling from an elevated work area, vicinity of an opening or on a surface through which a person could fall) by a person from one level to another that is reasonably likely to cause injury have been identified.
6.2 The risk of falls is managed by providing adequate protection against the risk including doing the following: ▪ Providing a fall prevention device if it is reasonably practicable to do so; or ▪ Providing a work positioning system, if it is not reasonably practicable to provide a fall prevention device; Or ▪ Providing a fall arrest system, so far as is reasonably practicable, if it is not reasonably practicable to comply with either of the above
6.3 Where a fall arrest system has been implemented as a measure to control risk, emergency and rescue procedures in relation to the use of the system have been developed.
6.4 The procedure requires the emergency and rescue procedures to be tested so that they are effective, and workers provided with suitable and adequate information, training and instruction in relation to the emergency and rescue procedures.

Comments and Recommendations

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7. Electrical Safety & Energized Electrical Work

A PCBU must ensure that all hazards associated with energized electrical work and electrical safety in the workplace are identified, assessed and eliminated or controlled so far as is reasonably practicable.
7.1 An electrical safety switch (RCD or other method of protection) is present and active on the main switchboard(s).
7.2 A schedule for testing RCDs and all other electrical equipment is in place in accordance with AS 3760 and records are kept.
7.3 Electrical equipment is regularly inspected and tested by a competent person and records are kept.
7.4 The records specify the following: ▪ the name of the person who carried out the testing; ▪ the date of the testing; ▪ the outcome of the testing; ▪ the date on which the next testing must be carried out – This may be in the form of a tag attached to the electrical equipment tested.
7.5 There is a process in place for the identification, isolation and/or removal of unsafe electrical equipment
7.6 Appropriate work systems prevent inadvertent energizing of plant (particularly during maintenance activities) – e.g. Lockout Tag out (LOTO) are in place
7.7 A process exists for work on energized electrical equipment which includes a statement that ensures, before electrical work is carried out on electrical equipment, the equipment is tested by a competent person to determine whether or not it is energized.
7.8 The process ensures that each exposed part is treated as energized until it is isolated and determined not to be energized; and each high-voltage exposed part is earthed after being de-energized.
7.9 The process requires that electrical work on energized electrical equipment is not carried out unless: ▪ It is necessary in the interests of health & safety that the electrical work is carried out on the equipment while the equipment is energized; or ▪ It is necessary that the electrical equipment to be worked on is energized in order for the work to be carried out properly; or ▪ It is necessary for the purposes of testing to determine whether the equipment is energized; or ▪ There is no reasonable alternative means of carrying out the work.
7.10 The process ensures that before electrical work on energized electrical equipment commences: ▪ A risk assessment is conducted in relation to the proposed electrical work by a competent person and recorded; ▪ The area where the electrical work is to be carried out is clear of obstructions so as to allow for easy access and exit; ▪ The point at which the electrical equipment can be disconnected or isolated from its electricity supply is clearly marked or labelled and is clear of obstructions so as to allow for easy access and exit by the worker who is to carry out the electrical work or any other competent person; and is capable of being operated quickly; ▪ The person authorises the electrical work after consulting with the person with management or control of the workplace
7.11 The process ensures that only persons authorised enter the immediate area in which electrical work on energised electrical equipment is being carried out.
7.12 The process ensures that, while electrical work is being carried out on energized electrical equipment, all persons are prevented from creating an electrical risk by inadvertently making contact with an exposed energized component of the equipment.
7.13 The process ensures that electrical work on energized electrical equipment is carried out: ▪ By a competent person who has tools, testing equipment and personal protective equipment that are suitable for the work; and have been properly tested; and are maintained in good working order. ▪ Only in accordance with a safe work method statement prepared for the work; and ▪ With a safety observer present who have the appropriate competence and qualifications (I.e. – safety observer emergency management, first aid, resuscitation etc.).
7.14 The process specifies the person who carries out the electrical work uses the tools, testing equipment and personal protective equipment properly.
7.15 The process requires the safe work method statement to: ▪ Identify the electrical work; and ▪ Specify hazards associated with that electrical work and risks associated with those hazards; and ▪ Describe the measures to be implemented to control the risks; and ▪ Describe how the risk control measures are to be implemented, monitored and reviewed.
7.16 The process specifies that the safety observer must be competent to implement the control measures in an emergency; and to rescue the worker who is carrying out the work, if necessary; and must have been assessed in the previous 12 months as competent to rescue and resuscitate a person.
7.17 The process requires the person to keep a copy of the risk assessment until at least 28 days after the work to which it relates is completed; and a copy of the safe work method statement until the work to which it relates is completed.
7.18 The procedure requires that if a notifiable incident occurs in connection with the work to which the assessment or statement relates, the person must keep the assessment or statement (as the case requires) for at least 2 years after the incident occurs.
7.19 Work close to overhead power lines is done in accordance with a written risk assessment and a safe system of work.

Comments and Recommendations

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8. Plant & Structures – Designers of Plant

PCBU’s who design plant have an obligation to ensures that: ▪ the manufacturer is provided with information; ▪ guarding is designed to prevent access to danger points; ▪ information provided by the manufacture (i.e. plant hazards) is taken into account during the design; ▪ Operational controls, emergency stops, and warning devices are suitable and adequate.
Is the Clause applicable to the Organization

9. Plant & Structures – Manufacturer of Plant

A manufacturer of plant and structure must ensure the plant is manufactured and inspected having regard to the information provided by the designer
Is the Clause applicable to the Organization

10. Plant & Structures – Importer of plant

An importer of plant and structures must take all reasonable steps to obtain the information that would be required to be provided by designer and manufacturer and ensure that the person to whom the plant and structures is supplied is given the information obtained by the importer.
Is the Clause applicable to the Organization

11. Plant & Structures – Suppliers of Plant

A supplier of plant and structures must take all reasonable steps to obtain the information required to be provided by the manufacturer and ensure that the person to whom the plant and structure is supplied is given the information obtained by the supplier when the plant is supplied.
Is the Clause applicable to the Organization

12. Plant & Structures – Installers & Commissioning of Plant & Structures

A PCBU that installs, constructs or commissions plant and structures has regard to the health and safety related information provided by the designer, manufacture or competent person.
Is the Clause applicable to the Organization

13. Plant & Structures – General Duty Person with Management & Control of Plant

A PCBU must ensure, so far as is reasonably practicable, that the health and safety of workers is not put at risk from plant and structures provided in the workplace. The PCBU must ensure that plant and structures provided are safe and that risk control are reviewed and maintained. This section does not apply to plant that relies exclusively on manual power for its operation and is designed to be primarily supported by hand.
13.1 Reasonably foreseeable hazards that could give rise to risk have been: a) identified; b) assessed; and c) eliminated or reduced. Control measures must be reviewed and maintained.
13.2 Prior to commissioning plant, there is a process to establish if the plant is without risks to the health and safety of any person.
13.3 A process to ensure that decommissioned or dismantled plant can be carried out without risks to the health and safety of any person is in place.13.3
13.4 A process to ensure that plant is installed, assembled, constructed, commissioned or decommissioned/ dismantled by a competent person is in place.
13.5 A process is in place to ensure that person(s) who install, assemble, construct, commission or decommission or dismantle the plant is provided with the available information for eliminating or minimizing risks to health or safety.
136. A process to inspect the installation, construction, commissioning, decommissioning and dismantling to ensure risks associated with those activities are monitored.
13.7 A process to prevent unauthorized alterations to or interference with the plant is in place.
13.8 A process to ensure that plant is used only for the purpose for which it was designed is in place.
13.9 When determining whether or not a proposed use of plant increases the risk to health or safety, there is a process to ensure the proposed use is assessed by a competent person.
13.10 All reasonable steps are taken to ensure safety features and warning devices (including guarding, operational controls, emergency stops and warning devices) are used in accordance with the instructions and information provided.
13.11 A process is in place to ensure that plant not used is left in a state that does not create a risk to the health or safety of any person.
13.12 If access to the area of the plant requiring guarding is not necessary during operation, maintenance or cleaning of the plant, guarding is in place which is a permanently fixed physical barrier.
13.13 If access to the area of the plant requiring guarding is necessary during operation, maintenance or cleaning of the plant, guarding must be placed which is: a) an interlocked physical barrier; or b) a physical barrier that can only be altered or removed by the use of tools; or c) a presence sensing safeguarding system.
13.14 A Guarding is in place which: a) Is of solid construction and securely mounted so as to resist impact or shock; and b) makes by-passing or disabling of the guarding, whether deliberately or by accident, as difficult as is reasonably practicable; and c) does not create a risk in itself; and d) is properly maintained.
13.15 Guarding will control any risk from those broken or ejected parts and workpieces.
13.16 Guarding allows for repair, servicing and maintenance of plant; and when guard is removed, the plant cannot be restarted unless the guarding is replaced.
13.17 Heat or cold parts of plant are guarded or insulated if this presents a WHS risk.
13.18 Operator's controls are: ▪ Identifiable (function and direction); and ▪ Located so as to be readily and conveniently operated; and Able to be locked into the "off" position to enable the disconnection of all motive power.
13.19 Operator controls cannot be engaged during maintenance or cleaning of plant.
13.20 Multiple emergency stop controls ("stop and lock-off" type) for plant operated or attended by more than one person are in place.
13.21 A process to ensure plant cannot be restarted after an emergency stop control has been used is in place.
13.22 Stop control are in place and are: a) prominent, clearly and durably marked and immediately accessible to each operator of the plant; and b) any handle, bar or push button associated with the stop control is coloured red; and c) the stop control cannot be adversely affected by electrical or electronic circuit malfunction.
13.23 A process to ensure that that the maintenance, repair, inspection and, if necessary, testing of the plant is carried out by a competent person is in place.
13.24 A process is in place to ensure maintenance, repair, inspection and testing is carried out: a) in accordance with the manufacturer's recommendations; b) or in accordance with the recommendations of a competent person; c) or in relation to inspection; d) annually.
13.25 There is a process to identify, control, review and maintain risks associated with: ▪ overturning; ▪ things falling on the operator of the plant; ▪ the operator being ejected from the plant; ▪ plant colliding with any person or thing; ▪ or mechanical failure of pressurized elements of plant that may release fluids.
13.26 Operator protective devices (i.e. seat belts) is provided, maintained and used.
13.27 A process is in place to ensure no person other than the operator rides on the powered mobile plant unless the person is provided with a level of protection that is equivalent to that provided to the operator.
13.28 Powered mobile plant is not able to collide with pedestrians or other powered mobile plant.
13.29 Tractors are not used unless securely fitted with a rollover protective structure.
13.30 Earth moving machinery is not used unless it is securely fitted with a protective structure. This does not apply to earthmoving machinery that has a weight of less than 1500 kilograms (not including attachments to the machinery) and is not designed to have a seated operator.

Industrial Trucks

13.31 Trucks are equipped with lifting attachments that are suitable for the load to be lifted or moved
13.32 Trucks are not used to carry a passenger unless the truck is designed to carry a seated passenger and the passenger seat is fitted with suitable seat restraints.

Plant that lifts or suspends loads

13.33 The procedure requires the person with management or control of plant at a workplace to ensure that plant used is specifically designed to lift or suspend the load.
13.34 Lifting and suspending a load is carried out with lifting attachments that are suitable for the load being lifted or suspended; and within the safe working limits of the plant.
13.35 Loads are not suspended or travel over a person unless the plant is specifically designed for that purpose.
13.36 Loads lifted or suspended are controlled during the activity.
13.37 Loads are not lifted simultaneously by more than 1 piece of plant unless each piece of plant is specifically designed to lift a load.
13.38 People being lifted by plant (i.e. – lift box) conform to the following: ▪ persons lifted or suspended are in a work box that is securely attached to the plant; and ▪ persons in the work box remain substantially within the work box while they are being lifted or suspended; and ▪ If there is a risk of a person falling from a height, a safety harness is provided and worn by the person; and ▪ there are provided by which the persons being lifted or suspended can safely exit from the plant in the event of a failure in its normal operation.

Industrial robots

13.39 Workers are isolated from the immediate vicinity of the plant if it could start without warning and cause a hazard (unless suitable control measures are in place to control the risks i.e. interlocked guards; presence sensing devices; permit to work systems).

Lasers

13.40 A process is in place to ensure that laser equipment intended for use on plant is designed, constructed and installed so as to prevent accidental irradiation of any person.
13.41 Laser equipment on plant is protected so that any operator of the plant or other person is not exposed to direct radiation, radiation produced by reflection or diffusion or secondary radiation.
13.42 Visual equipment used for the observation or adjustment of laser equipment on plant causes no risk to health or safety from laser rays.
13.43 Workers operating the laser equipment are trained in the proper operation of the equipment.
13.44 A process to ensure that Class 3B and Class 4 lasers (within the meaning of AS 2397 Safe Use of Lasers in the Building and Construction Industry) are not used in construction work is in place.

Pressure equipment

13.45 Equipment is inspected on a regular basis by a competent person and is marked with a current inspection mark showing the most recent inspection.
13.46 Gas cylinders are not filled with gas unless it bears a current inspection mark; and each gas cylinder is only filled with gas for which that cylinder is designed.

Scaffolds

13.47 Written confirmation from a competent person that construction of the scaffold has been completed (prior to ensure using that scaffold) is in place.
13.48 The scaffold and its supporting structures are inspected by a competent person before the scaffold is used; after being repaired; after being involved in an incident; and at least every 30 days.
13.49 If an inspection indicates that a scaffold or its supporting structure creates a risk to health or safety, there is a process to ensure repairs, alterations and additions are made or carried out the scaffold and its supporting structure.
13.50 Unauthorized access to the scaffold is prevented while the scaffold is incomplete or unattended. (Danger tags and other warning signs.)

Plant with presence sensing safeguarding system – records

13.51 Records of safety integrity tests, inspections, maintenance, commissioning, decommissioning, dismantling and alterations of the plant are retained.
13.52 Records for 5 years unless or for the life of the plant or until the person relinquishes control of the plant if the plant is registered plant or has been altered are retained.

Licensing

13.53 Persons carrying out high risk work have a High-Risk Work License.
13.54 A process is in place for supervision of unlicensed person undertaking high risk work.
13.55 High Risk Work licenses are retained for at least 1 year after the work is carried out.
13.56 High risk Work Licenses are valid (expiry is 5 years).

Comments and Recommendations

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14. Hazardous Chemicals

PCBU must ensure that risks associated with the use, handling, storing, transportation and manufacture of hazardous chemicals in the workplace are identified and controlled. The PCBU must ensure that the risk controls are reviewed and maintained.

Labelling

14.1 Hazardous chemicals used, handled and stored are labelled – i.e. – containers, decanted containers, pipework etc.

Safety Data Sheets (SDS)

14.2 Safety Data Sheets (SDS) are available and maintained for Hazardous Chemicals used handled and stored at the site.
14.3 SDS’s are accessible and method of access is known by: ▪ Workers using, handling, storing; or ▪ Any other person who may be affected by a hazardous chemical at the workplace
14.4 SDS available are less than 5 years old.
14.5 SDS’s are accessible to emergency services worker(s) should they be required.

Hazardous Chemicals Register

14.6 A Hazardous Chemicals Register is available and maintained for Hazardous Chemicals used, handled and stored at the site which includes: ▪ The name of the substance ▪ Indicates if it is a hazardous substance ▪ Indicates if it is a dangerous good ▪ includes a current SDS
14.7 The register is kept up to date.
14.8 The register is accessible to: ▪ Workers using, handling, storing; or ▪ Any other person who may be affected by a hazardous chemical at the workplace.

Manifest for Schedule 11 Hazardous Chemicals

14.9 A manifest is in place for schedule 11 hazardous chemicals used, handled, or stored exceeding the prescribed quantities i.e. – refer to schedule 11 of the WHS Regulations.
14.10 The manifest is amended following changes to the type and quantity of schedule 11 Hazardous Chemicals.
14.11 The manifest is accessible to: ▪ Workers using, handling, storing; or ▪ Any other person who may be affected by a hazardous chemical at the workplace.
14.12 The Regulator has been notified if manifest quantities are exceeded.

Placarding

14.13 An outer warning placard is displayed if total quantity of schedule 11 Hazardous Chemicals is used, handled or stored.

Control of Hazardous Chemicals

14.14 Risks associated with using, handling, generating or storing Hazardous Chemicals have been identified, assessed and controlled.
14.15 Evaluation of risk has taken into account: ▪ Hazardous properties; ▪ Potential reaction with other Hazardous Chemicals; ▪ Nature of the work; ▪ Any structure, plant or system of work used.
14.16 Control measures have been reviewed as a result of: ▪ Changes to SDS; Results of health monitoring indicated an increased risk/ exposure to worker; ▪ Airborne concentrations exceed the exposure standard; ▪ At least every 5 years
14.17 Mandatory safety signs are displayed in relation to Hazardous Chemicals used, handled, generated or stored in the workplace/ area
14.18 Risks of physical or chemical reaction in relation to Hazardous Chemicals used, handled, generated or stored have been identified and controlled.
14.19 Sources of ignition from Hazardous Chemicals associated with risk of fire or explosion have been isolated.
14.20 Hazardous Chemicals are stored and or used in a manner which allows them not to become unstable, decompose or change (i.e. temperature, processes, mixing/ manufacturing proportions)
14.21 The stability of Hazardous Chemicals used handled or stored are in proportion to those detailed in the SDS.

Spills and damage

14.22 The containment and management of risks associated with Hazardous Chemicals spills (i.e. bunding, segregation, spill kits, disposal, safe handling) is managed.
14.23 Hazardous Chemicals are protected against impact from excessive loads.

Emergency plans and safety equipment

14.24 Fire protection/fighting equipment is adequate for the workplace (i.e. fire load, types of Hazardous Chemicals, Hazardous Chemical quantities).
14.25 Fire protection/fighting equipment is compatible with emergency services (i.e. fire hose).
14.26 Fire protection/fighting equipment is installed, tested and maintained, and records are retained until next test.
14.27 In operative fire protection/fighting equipment is returned to full operation as soon as possible.
14.28 If Hazardous Chemicals exceed the manifest quantity, emergency plans have been provided to emergency services; and comply with any recommendations made.
14.29 Fire protection/fighting equipment is provided, maintained and readily accessible to workers

Hazardous Chemicals storage and handling systems

14.30 Storage and handling systems comply with their design and manufacture specifications (i.e. tested, maintained, installed, repaired and decommissioned).
14.31 Those who operate, test, maintain or decommission storage and handling system are provided with sufficient training.
14.32 A stable foundation for containers (and associated pipework or attachments) of hazardous Chemicals stored in bulk is in place.
14.33 Underground Hazardous Chemicals storage and handling systems have been removed if they are no longer used for a period of two (2) years.
14.34 The Regulator has been notified of an abandonment tank (i.e. tank not used to store flammable substances for 2 years).

Health monitoring

14.35 Health monitoring for a significant risk of exposure when handling, generating, storing Schedule 14 Hazardous Chemicals been undertaken.
14.36 If required, health monitoring information is provided to workers who are likely to use, handle, generate or store a Hazardous Chemicals. This information must also be provided before worker commences such work.
14.37 Health monitoring is carried out under the supervision of a registered medical practitioner.
14.38 Health monitoring report records are retained for at least 30 years.
14.39 Information, instruction, and training is provided to workers that use, handle, store, generate Hazardous Chemicals; or operates, tests, maintains, repairs or decommissions a storage or handling systems for a Hazardous Chemicals.

Comments and Recommendations

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15. Asbestos Management

A range of duties and obligations relating to the presence of asbestos containing materials have been established in the legislative framework for owners of premises, occupiers of premises and those in management and control of workplaces where asbestos containing materials are found. Primarily, these duties require those to:
▪ Identify asbestos containing materials;
▪ Prepare a register of asbestos containing materials;
▪ Prepare an Asbestos Management Plan (which includes implementing risk control measures such as signage, labelling etc); and
▪ Manage and control the risk of exposure to airborne asbestos fibres. Duties and obligations have been established for those transferring ownership of buildings where asbestos containing materials are found to ensure purchasing parties are informed of the presences of such materials.
15.1 Asbestos containing materials (ACM) have been identified by a competent person. This may be achieved by undertaking an Asbestos audit at the workplace by a person with asbestos experience.
15.2 Asbestos materials are labelled (if reasonably practicable)
15.3 Workplaces built before December 2003 or after December 2003 that have asbestos, have an Asbestos Register that includes: - a) the date on which the asbestos or ACM was identified; and b) the location, type and condition of the asbestos or ACM; or c) state that no asbestos or ACM is identified at the workplace if the person knows that no asbestos or ACM is identified, or is likely to be present from time to time, at the workplace
15.4 The asbestos register has been reviewed: - a) whenever the asbestos management plan is reviewed b) if further asbestos is identified c) if asbestos is removed from, or disturbed, sealed or enclosed
15.5 There is a process to ensure the asbestos Register is available to all workers (and their HSR) prior to undertaking any work that may expose them to asbestos.
15.6 An asbestos management plan has been developed including information relating to the:- a) the identification of asbestos or ACM; and b) decisions, and reasons for decisions, about the management of asbestos c) procedures for detailing incidents or emergencies involving asbestos or ACM d) workers carrying out work involving asbestos.
15.7 The Asbestos Plan is accessible to any worker (or their HSR) prior to commencing any work that may expose them to asbestos
15.8 The Asbestos Management Plan has been reviewed; - a) When there was a review of the asbestos register or a control measure; b) if asbestos was removed from, or disturbed, sealed or enclosed at, the workplace; c) the plan was no longer adequate for managing asbestos or ACM at the workplace; d) a health and safety representative requested a review; e) at least once every 5 years.
15.9 Asbestos awareness training including but not limited to asbestos identification, safe handling and control measures has been provided to workers who potentially come into contact with asbestos containing materials.
15.10 There is a process associated with the management of asbestos during or pre- demolition/refurbishment works that considers: a) Review of asbestos register requirements b) Provide asbestos register c) Identification of asbestos before demolition d) Emergency management
15.11 There is a process associated with the removal asbestos that considers: a) Removal supervision b) Records management c) Signage and barricades d) Restrict access e) Air monitoring requirements and post removal clearances
15.12 Information, Instruction and training associated with asbestos management have been provided.

Comments and Recommendations

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16. Traffic & Fleet Management

PCBU must ensure that risks associated with the interaction of mobile plant with pedestrians, structures and hazardous chemicals in the workplace have been identified and controlled. The PCBU must ensure that those risk controls are reviewed and maintained. PCBU must ensure that motor/ fleet vehicles provided in the workplace are safe, and the risk controls are maintained.
16.1 A traffic management risk assessment has been completed for the site.
16.2 The risk of mobile plant and pedestrians has been controlled by: ▪ Removing pedestrians from mobile plant areas; ▪ Physical barriers; ▪ Speed limiting mobile plant; ▪ Presence sensing devices; ▪ Identification of blind spots (convex mirrors); ▪ Line marking; and ▪ Speed signage etc.
16.3 A copy of employee qualifications of those permitted to operate mobile plant is available.
16.4 Pre-start checklists are completed for all mobile plant.
16.5 Mobile plant operating surfaces are in a suitable condition (level, no extreme slopes, no rough terrain, sealed operating surfaces).
16.6 Additional passengers were not observed being carried by mobile plant.
16.7 Loads were positioned at ground level when being carried by mobile plant (forklifts).
16.8 Employees are provided with information, instruction and training in relation to traffic management.
16.9 Organization vehicles are provided with first aid kits and fire extinguisher.
16.10 Fleet vehicle preventative maintenance schedules are established and complied with.
16.11 Service records for all fleet vehicles are available.
16.12 Motor Vehicle Policy and procedures have been developed by the organization.
16.13 Are all organization vehicles that are used for long distance travel fitted with specialist equipment to suit conditions (i.e. roo bars, driving lights, space blanket, water bottle, satellite phone, tow rope, jumper leads, torch, matches etc.
16.14 Employees have been provided with specialist driver training (defensive, behavioral and 4WD).

Comments and Recommendations

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17. Contractor Management – Basic Contractor Engagement

A PCBU must ensure, so far as is reasonably practicable, that the health and safety of other persons including contractors is not put at risk from work carried out as part of the conduct of the business or undertaking. In addition, the PCBU must also, so far as is reasonably practicable, consult, co-operate and co-ordinate activities with all other persons who have a legal obligation. For example, a PCBU engaging contractors to carry out work in their workplace(s) has a duty to protect the health and safety of those contractors. PCBU’s cannot contract out their duties in relation to matters of which they have control.
17.1 Contractors are required to provide copies of their workers’ compensation policy and insurance coverage prior to being engaged
17.2 The organization has a documented contractor management program that details the planned arrangements for contractor activities on-site.
17.3 Contractors have received a safety induction in the workplace prior to conducting work on premises or are supervised at all times by a designated individual.
17.4 Safe Work Method Statements (SWMS) are requested and reviewed and approved prior to any contractor activities conducted on-site.
17.5 Processes are implemented for monitoring and improving contractor performance (e.g. contractor corrective action or improvement notice report).

Comments and Recommendations

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18. Lifting Equipment

PCBU’s have a general duty to make sure the risks associated with plant and equipment (i.e. cranes and lifting equipment) in the workplace is identified and controlled so far as reasonably practicable. PCBU must ensure that certain cranes provided in the workplace are required to be registered with the Regulator; and that operators of particular cranes have a License for High Risk Work.
18.1 Cranes and hoists are marked with their SWL.
18.2 Lifting attachments connected to cranes have SWL equal to or less than the SWL of the crane.
18.3 Operators are assessed for competency before operating cranes.
18.4 Crane controls are labelled (including pendant controls) and are legible.
18.5 Crane isolation switches are clearly visible and marked.
18.6 Crane access ladders and access ways are clear of obstructions.
18.7 A clear path has been marked out for the operator of a gantry crane for the length of the crane bay.
18.8 Load shifting and lifting devices including hooks, chains, slings, spreader bars, shackles, cables, wire ropes etc., regularly inspected, tested and tagged.
18.9 Chains, slings, spreader bars, shackles, cables, wire ropes etc., stored in designated areas.
18.10 Loads are marked with their weights.
18.11 Operators with appropriate qualifications supervise lifts where experience, knowledge and judgement were used to sling/rig a load.
18.12 Cranes have been inspected in accordance with the 10-year inspection.
18.13 Cranes have been inspected in accordance with the 25-year end of lift inspection.
18.14 Crane maintenance records are available on site.
18.15 There is a pre-start checklist in place for cranes on site.
18.16 Crane is free from visible damage (uprights, supports, fish plates are place, minimal deflection etc.).
18.17 Crane gantry structures have not been comprised with the addition of any other fixtures or fittings (racking, jib cranes etc.).

Comments and Recommendations

19. Fatigue Management

A PCBU must ensure that the risk of fatigue in the workplace is identified and controlled. The PCBU has an obligation to provide so far as is reasonably practicable a working environment that is safe and without risks to the health of workers. In relation to fatigue, such obligations may include, but are not limited to:
▪ Monitoring the condition of workers in the workplace; ▪ Providing information, instruction, training and supervision in relation to the management of fatigue in the workplace;
▪ The provision of safe systems of work.
19.1 Fatigue risk assessments have been undertaken.
19.2 Control risks such as reviewing work schedules, minimizing irregular work rosters, observing minimum rest periods, avoiding shifts commencing in the early hours of the morning, developing a policy on fatigue management have been considered.
19.3 Information, Instruction and training associated with fatigue have been undertaken.

Comments and Recommendations

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20. Storage Racking

The safe operation and maintenance of static pallet racking in warehouses and other work areas presents a significant risk to employers and accordingly must be managed. The criteria below consider the current state of knowledge regarding pallet racking and racking in general.
20.1 An engineer’s report is available detailing information about the entire rack installation, the loads applied and the results of the stress the loads will have on the designed rack system in accordance with AS 4084.
20.2 The installation conforms with the rack supplier’s engineered design.
20.3 The installation contractor has the appropriate licence. In QLD a licence in Non –Structural Metal Fabrication and Installation (this includes steel storage racking) is required.
20.4 Storage racking is labelled with its SWL.
20.5 Storage racking is free from damage.
20.6 Storage racking is protected by bollards and other protective devices.
20.7 Materials stored in racking systems have been made secure (falling materials).
20.8 A program to routinely inspect storage racking is in place.

WORKPLACE HEALTH AND SAFETYAUDIT

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Scope

Methodology

Audit Result

Summary

Recommendation

Main Duties of the Employer

Duties of employees

Duty to notify of incidents

Workplace manslaughter

Duty of employers to consult

Duty to preserve incident sites

Licenses, Registration, permits and other requirements

Requirements for prescribed qualifications or experience

Requirements for permit or certificate of competency

Health and Safety Representative

Health and safety commitee

Resolution of health and safety issues

Workplace Injury Rehabilitation and Compensation Act 2013

General Working Environment

First Aid

Emergency Plans

Personal Protective Equipment (PPE)

Remote or Isolated Work

Managing Risks of Airborne Contaminants and Atmospheres

Falling Objects

Comments and Recommendations

Work Groups & Health & Safety Representatives (HSR)

Issue Resolution

Comments and Recommendations

Comments and Recommendations

Comments and Recommendations

Comments and Recommendations

Comments and Recommendations

Industrial Trucks

Plant that lifts or suspends loads

Industrial robots

Lasers

Pressure equipment

Scaffolds

Plant with presence sensing safeguarding system – records

Licensing

Comments and Recommendations

Labelling

Safety Data Sheets (SDS)

Hazardous Chemicals Register

Manifest for Schedule 11 Hazardous Chemicals

Placarding

Control of Hazardous Chemicals

Spills and damage

Emergency plans and safety equipment

Hazardous Chemicals storage and handling systems

Health monitoring

Comments and Recommendations

Comments and Recommendations

Comments and Recommendations

Comments and Recommendations

Comments and Recommendations

Comments and Recommendations

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