Title Page
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Site conducted
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Employee Name
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Conducted on
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Prepared by
Personal
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Element UK Ltd, Unit B6, Smallmead House, Smallmead, Horley, Surrey, RH69LW
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Employee Name
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Employee Address
Terms and Conditions of Employment
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Commencement - Your employment with us started on -
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This is also the date from which your period of continuous employment started with the employer. Your employment with any previous employer does not count as part of your continuous period of employment with us unless you are being employed by us under TUPE.
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If this is the case your continuous employment start date is ?
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Job Title - Part time Office Cleaner (If other please specify)
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Your employment is subject to the non-contractual policies and procedures set out in your induction training. The employer shall be at liberty at any time and at its own discretion to alter such policies and procedures and details of any changes will be notified to you in writing.
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Initial Place of Work
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The place of work is subject to operational requirements, and may be changed at any time. If such a change becomes necessary, every effort will be made to offer you alternative employment in a nearby location.
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Hours of Work per Week
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Days Per Week
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The employer reserves the right to alter these hours but will provide one month’s prior notice of any change.
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Your Line Manager is:
Probationary Period The first 28 days of your employment will be regarded as a trial period, followed by a 6 month probationary period (the “Probationary Period”). During your trial and probationary period your performance will be regularly reviewed and if you complete the period satisfactorily you will be notified in writing of your appointment to the Company’s permanent staff. The Company reserves the right to extend the Probationary Period for the better assessment of your performance. You will be notified in writing if the Company decides to extend the probationary period.
Renumeration
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Your wages per hour are:
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Paid monthly on the 7th day of the month following. On that day you will be paid for the previous months work. These pay periods are fixed, therefore your first wage payment may be for a part of a monthly work period only.
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Weekly Pay Total
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Monthly Pay Total
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Payment of wages can only be made directly into a Bank or Building Society account.
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The employer reserves the right to deduct from your wages any sums which you may owe the employer, including, but without limitation any overpayment of remuneration or other loans made to you by the employer or the sum equivalent to any damage or loss to the employer caused by you.
Holidays
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The employer’s holiday year is from January to December. During any holiday year your holiday entitlement shall accrue monthly at a pro-rata rate.
For each complete calendar year that you are employed by us you are entitled to 4 weeks paid holiday per year; a week equates to however many days you normally work per week. If your working days in a week include a bank holiday then that day is also given as a paid holiday day.
On termination of your employment an adjustment will be made to your final wages payment to reflect any accrued holiday entitlement not taken or any holiday taken in excess of your entitlement.
The employer is entitled to require you to take any unused holiday entitlement during your notice period. Subject to any such requirement, no holiday may be taken during any period of notice.
Holiday entitlement not taken during any holiday year cannot be carried over into the following year. All holidays must be agreed with the employee’s manager as early as possible and at least one month in advance. Management will normally try to accommodate individual preferences for holiday dates, but the needs of the business may have to take precedence.
Absence From Work
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If you are absent from work without prior authorisation you should notify your line manager directly before 10am for an evening clean or by 4pm the night before a morning clean on the first day of absence. Any unauthorised absence must be explained properly in that first contact and if absence continues you must keep the company fully informed.
Failure to do so may render you subject to disciplinary action, and may also affect your possible rights to SSP. In notifying the employer, you should indicate the reason for your absence and its likely duration. You must keep the employer closely informed of your progress and likely date of return to work.
The employer reserves the right to withhold payment of wages from the employee, pro rata, for any days upon which the employee is absent from their employment without the prior consent of the employer; unless such time off is a recognised statutory right, statutory holiday; or falls within the provisions set out in this agreement relating to holiday and/or sick pay.
Absence Through Sickness
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The employee must be fit to carry out cleaning work, and make any health problems or disabilities known to the employer, especially if such problems prevent the employee from lifting, or moving cleaning machinery or materials around client buildings
If your sickness period is for more than 7 calendar days in row then a ‘Fit Note’ is required from your doctor in line with what has been set out by the government.
The company’s sick pay scheme offers staff a voluntary entitlement for sick pay of zero.
The company does adhere to Statutory Sick Pay provisions set out by the government.
If your sickness record makes it expedient or where the employer considers it necessary, the employer reserves the right to require you to undergo a medical examination at its expense. You agree to the results of such medical examination being disclosed to the employer.
Pension Scheme
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The Company adheres to Pension entitlements set out by the Government.
Please see government website for full details of qualification including latest figures and allowances (as figures and amounts can be subject to change). Please see www.gov.uk.
Notice
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The amount of notice of termination of your employment you are entitled to receive adheres to statutory amounts set out by the government.
Please see government website for full details of qualification including latest figures and allowances (as figures and amounts can be subject to change). Please see www.gov.uk.
Notice you are required to give:
The amount of notice you are required to give is:
• Under 1 month – nil
• Between 1 month and 6 months service – 1 weeks written notice.
• After 6 months service – 4 weeks written notice
Disciplinary
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The disciplinary and dismissal rules and procedures which apply to you can be found in the employee handbook.
If you are dissatisfied with any disciplinary or dismissal decision which affects you, you should apply in the first instance to Austin Green and you should make your application in writing to the office address.
Grievance
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If you have a grievance about your employment you should apply in the first instance to Austin Green and you should make your application in writing to the office address.
Subsequent steps in the firm’s disciplinary and grievance procedures are set out in the employee handbook.
Confidentiality and Data Protection
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Please refer to the Employee Handbook
Health and Safety at Work
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You must comply with any Health and Safety rules of the employer. Employees are reminded that they have a statutory duty to observe all Health and Safety rules and take reasonable care to promote the health and safety at work of themselves and their fellow employees. Wilful breaches of the Health and Safety policy will be dealt with through the disciplinary procedure.
You are not permitted to smoke or vape in any part of client premises. Any breach of this provision will be treated as a breach of the employer’s disciplinary rules.
Interpretation
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The headings in this agreement are for ease of reference only and do not form part of the contract.
Severence
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Should any part, term, or condition of this agreement, be judged by a recognised court or tribunal, to be unenforceable or invalid, the remaining part or parts shall continue in full force and effect.
Employee Contract Sign-Off
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I confirm my acceptance of the terms set out above.
I also acknowledge that I have received Health and Safety training in Manual Handling and Daily Office Cleaning, use and daily safety checks of office cleaning machinery, and the correct use of commercially approved cleaning chemicals supplied by the employer. -
Employee Signature of Confirmation
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Manager Signature (As authorised signatory for and on behalf of Element Cleaning Management) of Confirmation
