Title Page

  • Site conducted

Condition Survey

  • Type of report

  • Ship Name:

  • IMO No:

  • Date survey completed

  • Location
  • Surveyor's name

  • Survey company:

  • Surveyor's ref. no.:

  • Order club:

  • Claim Incident no. (for Members' Record)

  • Club ref. no. (Survey ID):

  • This report, and any accompanying documentation or photographs, has been compiled for the sole use of the Club for insurance purposes only and should not be disclosed to third parties without prior written permission from the Club. The information contained in this report, and any accompanying documentation or photographs, is not exhaustive as to the general condition of the ship and should not be relied upon by members or by any other party as any assurance, representation or warranty as to the condition of the ship and nothing herein shall prejudice the Club's rights under the insurance policy in the event of a dispute between the Club and the member relating to the condition of the ship.

Part A

1. SHIP & CREW PARTICULARS

1.1 Ship Particulars

  • 1.1.1 Ship's name:

  • 1.1.2 Ex. names:

  • 1.1.3 IMO No:

  • 1.1.4 Flag state:

  • 1.1.5 Builder:

  • 1.1.6 Year built:

  • 1.1.7 Class society:

  • If non-IACS class state classification body

  • 1.1.8 Class notations:

  • 1.1.9 Ship type & brief description:

  • 1.1.10 GT:

  • 1.1.11 DWT:

  • 1.1.12 Last docking:

  • 1.1.13 Last Class Renewal:

1.2 Crew Matrix

  • Add rank

  • Master

  • Nationality

  • Certificate of Competency (STCW Code, Class, Capacity, Grade, Limitation)

  • Flag state endorsement

  • Years in rank

  • Years this type of vessel

  • Years at sea

  • Years with vessel operator

  • Chief Officer

  • Nationality

  • Certificate of Competency (STCW Code, Class, Capacity, Grade, Limitation)

  • Flag state endorsement

  • Years in rank

  • Years this type of vessel

  • Years at sea

  • Years with vessel operator

  • Chief Engineer

  • Nationality

  • Certificate of Competency (STCW Code, Class, Capacity, Grade, Limitation)

  • Flag state endorsement

  • Years in rank

  • Years this type of vessel

  • Years at sea

  • Years with vessel operator

  • 1st Asstt / 2nd Engineer

  • Nationality

  • Certificate of Competency (STCW Code, Class, Capacity, Grade, Limitation)

  • Flag state endorsement

  • Years in rank

  • Years this type of vessel

  • Years at sea

  • Years with vessel operator

2. CIRCUMSTANCES OF SURVEY

  • Describe in brief the circumstances under which the survey was carried out, such as, but not limited to, the date and the time the survey commenced and time of completion, if the Master was aware of the visit, the operational status of the vessel, type of cargo being handled, if applicable, and particular observations or information the Surveyor may consider to be of interest for the Club.

  • *Item not inspected (NI) during the inspection to be marked as NI (giving detailed reason for not carrying out the full inspection) in the 'Add note...'. If Not Applicable or Not Available - mark as N/A. If the answer is 'No' to a question (Failed item) - a clear-viewable/pin-point/focused/zoomed Photo (Media) to be added below the response.

Details

  • 2.1 Ship's trading pattern:

  • 2.2 Cargo onboard and last three cargoes

  • 2.3 Master's name:

  • 2.4 Company name on the ISM DOC:

  • 2.5 Name of owner's representative:

  • 2.6 Time under present management

  • 2.7 Ballast tanks inspected - found satisfactory? (If Not Inspected - mention N/A or NI, and Reason)

  • State reason why not inspected

  • If yes, state which tanks inspected

  • 2.8 Cargo holds/tanks inspected - found satisfactory? (If Not Inspected - mention N/A or NI, and Reason)

  • State reason why not inspected

  • If yes, state which cargo holds/ tanks inspected

  • 2.9 Tightness Test of Hatch covers carried out - found satisfactory? (If Test Not done - mention N/A or NI, and Reason)

  • If Test not done - mention NI; state reason why not carried out

  • 2.10 If yes, type of test carried out and equipment used (Make, Model, Cert number, Photo):

  • 2.10 State reason

3. ENCLOSURE FOR ATTACHMENT OF RELEVANT DOCUMENTS

  • In this section all Survey-related scanned, image, eDocuments are uploaded (e.g: pdf, jpg, png, word, excel etc file). Suggested documents: Ship's Particulars, IMO Crew List, List of Statutory and Trading Certificates with Expiry date, CLASS Status Report, Last PSC Report, Latest Monthly ISM Safety meeting, Critical Equipment List, List of LSA & FFE with Service and Expiry date, GA Plan-digital, Capacity Plan-digital, Nav & Comm equipment list, Bridge Publication List, PMS digital copy, Last DD Report, Last Hull UT Report etc. ** INSTRUCTION TO SURVEYOR: a) Upload EACH DOCUMENT AS INDIVIDUAL File; b) DO NOT make a bundle of all documents together under one big file; c) Rename each document with proper Name and sequence number - e.g: 01. Ship's Particulars 02. IMO Crew List 03. Ship's Certificates 04. CLASS Report 05. Next document.....and so on.......

Part B

4. SURVEY QUESTIONNAIRE -GENERAL (All Ship Types, except Tugs & Barges)

  • For any No answers, an explanation is to be provided using the Add note function, if applicable. Photographs of all deficiencies are also to be provided.

4.1 Class and Statutory Certificates

  • 4.1.1 Are the relevant class and statutory certificates valid?

  • 4.1.2 Are certificates without any conditions, recommendations, exemptions or memoranda affecting safety of life, ship, cargo or environment?

  • Additional information

4.2 Shipboard management (Section to be completed taking into consideration time under present management)

  • 4.2.1 Are internal audits carried out at regular intervals and are they satisfactorily reported? Add relevant comments, if applicable

  • 4.2.2 Are safety meetings carried out at a regular interval and a protocol kept?

  • 4.2.3 Are non-conformity / accident / near accident reports raised and handled in a satisfactory manner?

  • 4.2.4 Are Masters' Reviews carried out and satisfactorily reported?

  • 4.2.5 Is a Planned Maintenance System (PMS) implemented and kept up to date?

  • 4.2.6 Does the vessel have a Critical Equipment List as required by the ISM Code?

  • 4.2.7 Is efficient access control in place?

  • 4.2.8 Are there contingency plans onboard to deal with emergencies and spills, as applicable?

  • 4.2.9 Is a muster list available, current and prominently posted in relevant areas?

  • 4.2.10 Is an adequate emergency command structure in place?

  • 4.2.11 Are fire control plans posted, properly maintained and also available externally?

  • Additional information

4.3 Crew

  • 4.3.1 Are at least officers proficient in Maritime English to communicate efficiently?

  • 4.3.2 If crew is multinational is there a common language understood by all?

  • 4.3.3 Does the company have a briefing / de-briefing policy for Master/Chief Engineers prior to joining/after signing off?

  • 4.3.4 Is random or specific drug and alcohol testing carried out?

  • Additional information

4.4 Safe Working

  • 4.4.1 As observed, are safe working practices, including work permit procedures, implemented and adhered to?

  • 4.4.2 Are portable oxygen and gas detection meters, appropriate to the vessel type and cargo, provided and regularly calibrated?

  • 4.4.3 Is relevant personal protective equipment and clothing, appropriate to the vessel type and cargo, provided and in use?

  • 4.4.4 Is adequate lighting provided throughout the vessel?

  • 4.4.5 Are alarms from cold stores and freezers in apparent satisfactory condition?

  • 4.4.6 Are walkways, stairways, catwalks, ladders, platforms and handrails, as applicable, in apparent satisfactory condition throughout the vessel?

  • 4.4.7 Are mobile safety guards such as rails, lines and wires etc., provided and in use?

  • 4.4.8 Are derricks, cranes and other lifting equipment properly maintained / marked? Have periodical inspections and testing been carried out?

  • 4.4.9 Are accommodation / pilot ladders, gangway, etc. in apparent satisfactory condition?

  • Additional information

4.5 Hygienic Standard and House Keeping

  • 4.5.1 Are crew galley and pantries clean and tidy? Is fitted equipment in apparent satisfactory condition? Are suitable food handling procedures in place?

  • 4.5.2 Are provision and cold stores clean, tidy and maintained to correct temperature?

  • 4.5.3 Is the general house-keeping standard, including sanitation, satisfactory?

  • Additional information

4.6 Fire Safety

  • 4.6.1 Is the fire detection system in apparent satisfactory condition?

  • 4.6.2 Are fire pumps, mains, hydrants and monitors in apparent satisfactory condition?

  • 4.6.3 Are fire stations in tidy condition and is it evident that the firefighting equipment has been tested in connection with firefighting drills?

  • 4.6.4 Are there sufficient self-contained breathing apparatus and spare bottles?

  • 4.6.5 Are self-contained breathing apparatus in good condition sufficiently charged and cylinders within test date?

  • 4.6.6 Are emergency escape sets provided?

  • 4.6.7 Are fire extinguishers and fire hose lockers in apparent satisfactory condition?

  • 4.6.8 Are fixed fire-extinguishing systems in apparent satisfactory condition with release instructions posted?

  • 4.6.9 Are combustible and hazardous liquids stored in designated spaces and provided with Material Safety Data sheets?

  • 4.6.10 Are acetylene and oxygen bottles stored in well ventilated and securely, signed designated places?

  • 4.6.11 Are main and emergency exits clearly marked and unobstructed?

  • 4.6.12 Is the fire integrity, including fire doors, fire dampers, shutters and bulkhead penetrations (where visible) throughout the vessel in apparent satisfactory condition?

  • Additional information

4.7 Life Saving Appliances

  • 4.7.1 Are lifeboats, rescue boats and their davits, in apparent satisfactory condition?

  • 4.7.2 Has the manufacturer or their approved representative serviced the on-load release?

  • 4.7.3 Are life rafts and hydrostatic releases properly secured / fitted and in apparent satisfactory condition?

  • 4.7.4 Are life buoys of approved type in various locations and in apparent satisfactory condition?

  • 4.7.5 Are life vests of approved type, properly stowed and sufficient in numbers?

  • 4.7.6 Is the medicine locker sufficiently stocked, tidy and in date?

  • 4.7.7 Are signs for safety equipment in place marked with IMO symbols and instructions written in the working language of the vessel?

  • 4.7.8 Are emergency escape route fluorescent markings fitted and in apparent satisfactory condition?

  • Additional information

4.8 Pollution Control

  • 4.8.1 Are save-alls and spill containment arrangements in apparent satisfactory condition?

  • 4.8.2 Is the vessel apparently free from any hull, bulkhead, valve or pipe-line leakage, including hydraulic lines, liable to cause pollution or affect safe operations?

  • 4.8.3 Is the vessel provided with an approved SOPEP / SMPEP and, if applicable, a VRP?

  • 4.8.4 Is sufficient oil spill clean-up equipment available as per the SOPEP / SMPEP Manual?

  • 4.8.5 Is the Oil Record Book Part I (and, if applicable, Part II) properly filled out and up to date?

  • 4.8.6 Are bunkering / oil transfer procedures in place, and if observed, adhered to?

  • 4.8.7 Is oily water separator in apparent satisfactory condition, instructions posted and 15ppm monitor calibrated? Can vessel staff demonstrate how to display the electronic data history of the OWS if so equipped?

  • 4.8.8 Is a Garbage Management Plan in place and is the Garbage Record Book up to date?

  • 4.8.9 Are appropriate procedures in place for switch over to low Sulphur fuel when trading in relevant areas?

  • 4.8.10 Is there an approved Ballast Management Plan on board and is the Ballast Water Record Book properly completed as appropriate?

  • Additional information

4.9 Bridge, Navigation and Communication

  • 4.9.1 Is bridge navigation and communication equipment in apparent satisfactory condition?

  • 4.9.2 Is there an apparent working system in place to correct nautical charts and publications?

  • 4.9.3 If applicable, have officers undergone an approved ECDIS training course and type specific familiarization?

  • 4.9.4 If fitted, is the Bridge Navigational Watch Alarm System in apparent satisfactory condition?

  • 4.9.5 If fitted, is the Voyage Data Recorder operational?

  • 4.9.6 If VDR is fitted, is the Master aware of how to save and retrieve data in the event of an incident?

  • 4.9.7 Are regular checks on VDR operation implemented and recorded to ensure that the complete dataset is being correctly recorded? Date of last check?

  • 4.9.8 Are Bridge Procedures, Company and master’s Standing Orders in place and followed?

  • 4.9.9 Are navigation lights in apparent satisfactory condition?

  • 4.9.10 Is passage planning properly carried out and covering berth to berth?

  • 4.9.11 Is emergency communication between bridge-engine room and bridge-steering gear room in apparent satisfactory condition?

  • 4.9.12 Is external weather routing in use for ocean voyages? (For comment only, not considered a defect if weather routing not used.)

  • 4.9.13 Is the vessel's condition verified and recorded including trim, list, draft and intact stability?

  • Additional information

4.10 Hull and Deck

  • 4.10.1 Is the visible condition of shell plating in apparent satisfactory condition?

  • 4.10.2 Is the visible condition of deck plating in apparent satisfactory condition?

  • 4.10.3 Are hull markings legible?

  • 4.10.4 Are vents and air / sounding pipes on deck in apparent satisfactory condition with efficient closing devices and clearly marked with the compartment they serve?

  • 4.10.5 Are deck wiring, piping and cable runs in apparent satisfactory condition?

  • 4.10.6 Are hatch covers, coamings, stays and connections to deck plating free of cracks &/or heavy corrosion?

  • 4.10.7 Are weathertight doors and stores hatches fully operational and in apparent satisfactory condition?

  • 4.10.8 Are windlasses, winches, rollers, fair leads, capstans, bollards and mooring lines in apparent satisfactory condition?

  • 4.10.9 Are satisfactory emergency towing arrangements in place and in apparent satisfactory condition?

  • 4.10.10 Are suitable vessel specific emergency towing procedures in place?

  • 4.10.11 Are visible sections of anchor cables in apparent satisfactory condition?

  • Additional information

4.11 Ballast Tanks & Void Spaces

  • 4.11.1 Are tanks and void spaces inspected apparently free from significant wastage, pitting and scale?

  • 4.11.2 Is the corrosion protection (coating / anodes) in apparent satisfactory condition?

  • 4.11.3 Is the inspected steel structure apparently free from buckling / fractures / doublers / temporary repairs / poor alignment etc.?

  • 4.11.4 Are manhole covers in apparent satisfactory condition?

  • 4.11.5 Are tanks free from any sign of oil contamination?

  • 4.11.6 Is pipe-work passing through tanks / void spaces in apparent satisfactory condition?

  • 4.11.7 Are ballast valves (hydraulic / manual) and actuating systems, if appropriate, in apparent satisfactory condition?

  • Additional information

4.12 Machinery Spaces

  • 4.12.1 Are engine compartments, including bilges, clean tidy and free from combustible materials?

  • 4.12.2 Is main and auxiliary machinery in apparent satisfactory condition and free from significant oil or water leakages and/or temporary drains?

  • 4.12.3 Is the engine monitoring and control system fully operational and regularly tested?

  • 4.12.4 Is main switchboard protectively located and surrounded by non-conducting mat?

  • 4.12.5 Is main switchboard earth fault monitoring equipment operational and indicating a satisfactory status?

  • 4.12.6 Are self-closing devices of sight glasses on all oil tanks fully operational?

  • 4.12.7 Are self-closing devices on engine room sounding pipes fully operational?

  • 4.12.8 Are exhaust manifolds on machinery free from leaks and shielded with intact insulation?

  • 4.12.9 Are FO / LO pipes and flanges adequately shielded?

  • 4.12.10 Are FO / LO purifiers and FO heaters / LO coolers and filters in apparent satisfactory condition?

  • 4.12.11 Are engine spares properly stored and secured?

  • 4.12.12 Does there appear to be sufficient spare parts?

  • 4.12.13 Are ER pipe systems, sea suction and overboard valves free from apparent deterioration, leaks, temporary repairs and cement boxes?

  • 4.12.14 Are ER gratings in place secured and in a clean and safe condition?

  • 4.12.15 Is the steering gear free from hydraulic leaks and in apparent satisfactory condition? Are instructions and equipment for emergency steering provided?

  • Additional information

Part C

5. SURVEY QUESTIONNAIRE -FISHING VESSEL

5.1 Class and Statutory Certificates

  • 5.1.1 Are the relevant class and statutory certificates valid as appropriate to vessel type, size and trading area?

  • 5.1.2 Are certificates clean and without any conditions, recommendations, exemptions or memoranda immediately affecting safety of life, ship, cargo or environment?

  • 5.1.3 Is the vessel in compliance with United States 46 CFR Part 28 and the Coastguard Re-authorization Act on 2012 (US Only)?

  • Additional information

5.2 Shipboard Management

  • 5.2.1 Are ship visits by shore-based Managers / Superintendents carried out at regular intervals and are on board quality and safety management systems reviewed as appropriate?

  • 5.2.2 Are safety meetings carried out at regular intervals and records kept?

  • 5.2.3 Are non-conformities / accident reports / near miss reports raised, documented and handled in a satisfactory manner?

  • 5.2.4 Is an appropriate Planned Maintenance System implemented and kept up to date for: Engine room equipment and systems? Deck equipment and systems? Lifesaving and firefighting systems, equipment and appliances? Fish catching / processing equipment and systems?

  • 5.2.5 Are there contingency plans and procedures in place to deal with emergencies, evacuations and spills as applicable?

  • 5.2.6 Is a muster list available, current and prominently posted in relevant areas?

  • 5.2.7 Is adequate command structure in place?

  • 5.2.8 Are fire control plans posted and properly maintained?

  • 5.2.9 Are drills regularly carried out addressing various emergency scenarios with appropriate debriefing and documented accordingly?

  • 5.2.10 Is a Permit to Work and risk assessment system in place and followed?

  • 5.2.11 Are there suitable written procedures in place for key shipboard operations?

  • 5.2.12 Are there safety procedures in place for working in cold rooms / spaces with prescribed limits on exposure and proper protective clothing used?

  • Additional information

5.3 Crew

  • 5.3.1 Are officers adequately proficient in Maritime English to communicate efficiently?

  • 5.3.2 If crew is multinational, is there a common language understood by all?

  • 5.3.3 Are the master and crew holding valid and correct certification of competency or statutory trade equivalent?

  • 5.3.4 Are the crew familiar with their roles, responsibilities and emergency duties?

  • 5.3.5 Are emergency instructions and signage posted in conspicuous locations accessible to all crew and provided in languages understood by all crew?

  • 5.3.6 Is there a system for recording hours of rest and are there procedures for limiting working hours?

  • 5.3.7 Is there an adequate system for crew training and safety induction / orientation program for new joiners?

  • 5.3.8 Is random or specific drug and alcohol testing carried out? If applicable, are there designated crew members certificated in D&A testing?

  • 5.3.9 Have the crew received certified training in firefighting? Basic or advanced?

  • Additional information

5.4 Safe Working

  • 5.4.1 As observed, are safe working practices, including work permit procedures, implemented and adhered to for all on board operations?

  • 5.4.2 Are portable oxygen and gas detection meters, appropriate to vessel type, provided and regularly calibrated?

  • 5.4.3 Is relevant personal protective equipment and clothing, appropriate to vessel type, provided and in use?

  • 5.4.4 Is adequate lighting provided throughout the vessel?

  • 5.4.5 Are cold and freezer rooms / spaces fitted with working alarms?

  • 5.4.6 Are CO2 installations protected against unauthorized release?

  • 5.4.7 Are walkways, stairways, catwalks, ladders, platforms, storm rails, hand-grabs and handrails, as applicable, in apparent satisfactory condition?

  • 5.4.8 Are portable barriers, doors and gates used to protect personnel in way of openings as appropriate?

  • 5.4.9 Are derricks, cranes and other lifting equipment (including net hauling arrangements) properly maintained, marked and free from unauthorized modifications?

  • 5.4.10 Have periodical inspections and testing been carried out and documented?

  • 5.4.11 Are there suitable guards in place for machinery and equipment throughout the vessel and are these in use?

  • 5.4.12 Is there an effective tag-out and isolation system in place when carrying out maintenance or identifying machinery under repair?

  • 5.4.13 Are means of access onto the vessel, including pilot ladders, in apparent satisfactory condition?

  • 5.4.14 Are procedures in place to ensure weathertight doors and accesses remain closed and secured whilst at sea?

  • 5.4.15 Are trip and impact hazards identified and highlighted appropriately?

  • 5.4.16 Does the vessel regularly receive Club loss prevention publications and are they visibly in use? (For observation only - this is not a defect if answered 'No')

  • 5.4.17 If fitted, are the quick release arrangements for hauling equipment in apparent satisfactory condition and regularly tested?

  • 5.4.18 Have areas with high noise levels been identified and signage posted as appropriate?

  • Additional information

5.5 Hygienic Standard and Housekeeping

  • 5.5.1 Are galleys and pantries clean and tidy and is equipment is in apparent satisfactory condition?

  • 5.5.2 Are suitable food handling and sanitation procedures in place and followed?

  • 5.5.3 Are provision and cold stores clean, tidy and maintained to the correct temperature?

  • 5.5.4 Is the general housekeeping standard, including sanitation, satisfactory?

  • Additional information

5.6 Fire Safety

  • 5.6.1 Is the fire detection system in apparent satisfactory condition and fully operational?

  • 5.6.2 Are fire pumps, mains, hydrants and monitors in apparent satisfactory condition?

  • 5.6.3 If applicable, are the fire stations in a tidy condition and is it evident that the firefighting equipment has been tested?

  • 5.6.4 If applicable, are the self-contained breathing apparatus in apparent satisfactory condition, sufficiently charged and cylinders within test date?

  • 5.6.5 Are emergency escape sets provided (if applicable to flag state requirements) and properly located?

  • 5.6.6 Are fire extinguishers and fire hose lockers in apparent satisfactory condition?

  • 5.6.7 Are fixed fire-extinguishing systems in apparent satisfactory condition with release instructions posted? Are crew knowledgeable in their use and deployment?

  • 5.6.8 Are combustible and hazardous liquids stored in designated spaces, properly labelled and provided with Material Safety Data Sheets?

  • 5.6.9 Are acetylene and oxygen bottles stored in well ventilated and separate designated places?

  • 5.6.10 Are main and emergency exits clearly marked and unobstructed?

  • 5.6.11 Is the fire integrity, including fire dampers, shutters and bulkhead penetrations (where visible) throughout the vessel in apparent satisfactory condition?

  • 5.6.12 Are crew familiar with firefighting safety equipment?

  • Additional information

5.7 Life Saving Appliances

  • 5.7.1 Are survival craft and their launching arrangements, including rescue / man overboard boat(s), in apparent satisfactory condition?

  • 5.7.2 Are crew knowledgeable in the use of life saving appliances, including launching and recovery?

  • 5.7.3 Are life rafts and hydrostatic releases properly secured / fitted and in apparent satisfactory condition?

  • 5.7.4 Are the life buoys of approved type in various locations and in apparent satisfactory condition?

  • 5.7.5 Are life vests / personal flotation devices (PFD) of approved type, properly stowed and sufficient in numbers?

  • 5.7.6 Are life vests / personal flotation devices (PFD) in apparent satisfactory condition?

  • 5.7.7 Are immersion suits of approved types, in apparent satisfactory condition and adequate in number and sizes?

  • 5.7.8 Are there suitable provisions for man overboard retrieval?

  • 5.7.9 If applicable, are personnel working on deck carrying man overboard alarm and locator systems?

  • 5.7.10 Is the medicine locker sufficiently stocked, tidy and are the medicines in date?

  • 5.7.11 Is there a first aid manual and are the crew sufficiently trained?

  • 5.7.12 Is a defibrillator (AED) carried on board?

  • 5.7.13 Are signs for safety equipment in place marked with IMO symbols or of a type compliant with the relevant legislation, and instructions written in the working language of the vessel?

  • 5.7.14 Are emergency escape route fluorescent markings fitted and in apparent satisfactory condition?

  • 5.7.15 Is there a damage control plan and flooding control kit on board the vessel, including emergency de-watering pump (with independent power source), hoses and emergency towing gear?

  • Additional information

5.8 Pollution Control

  • 5.8.1 Are save-alls and spill containment arrangements in apparent satisfactory condition?

  • 5.8.2 Is the vessel apparently free from any hull, bulkhead, valve or pipe-line leakage, including hydraulic lines, liable to cause pollution or affect safe operations?

  • 5.8.3 Is the vessel provided with an approved environmental spill response plan, SOPEP and / or, if applicable, a VRP?

  • 5.8.4 Is sufficient oil spill clean-up equipment available?

  • 5.8.5 If applicable, is an Oil Record Book properly filled out and up to date?

  • 5.8.6 Are bunkering / oil transfer procedures in place, and if observed, adhered to?

  • 5.8.7 If fitted, is the oily water separator (OWS) in apparent satisfactory condition, instructions posted and 15ppm monitor calibrated? Can vessel staff demonstrate how to display the electronic data history of the OWS if so equipped?

  • 5.8.8 Is the Garbage Record Book properly maintained and up to date?

  • Additional information

5.9 Bridge, Navigation and Communication

  • 5.9.1 Is the vessel properly equipped with bridge and communication equipment and is it in apparent satisfactory condition?

  • 5.9.2 Are the correct charts on board for the trading area and is there a working system in place to correct nautical charts and publications?

  • 5.9.3 Are bridge procedures and standing orders in place and followed?

  • 5.9.4 Are log books properly maintained?

  • 5.9.5 Are navigation lights working and in satisfactory condition?

  • 5.9.6 Is voyage planning properly carried out to / from port and fishing grounds?

  • 5.9.7 Is emergency communication between bridge-engine room and bridge-steering gear room satisfactory?

  • 5.9.8 Is the vessels condition verified - including trim, list, draft and intact stability?

  • 5.9.9 Are measures in place to prevent overloading of the vessel, excess moments during net hauling and to minimize the adverse effect of free surface?

  • Additional information

5.10 Hull and Deck

  • 5.10.1 Is the visible condition of shell and deck plating in apparent satisfactory condition and hull markings legible?

  • 5.10.2 Are vents and air / sounding pipes on deck in apparent satisfactory condition with efficient closing devices and clearly marked with the compartment they serve?

  • 5.10.3 Are freeing ports and scuppers on deck clear and unobstructed?

  • 5.10.4 Are hatches and hold openings in apparent satisfactory condition and capable of being effectively sealed and secured?

  • 5.10.5 Are both internal and external weathertight and watertight doors fully operational?

  • 5.10.6 Are windlasses, winches, rollers, fair leads, capstans, bollards and lines associated with both fishing and mooring operations in apparent satisfactory condition?

  • 5.10.7 Are anchors and visible sections of anchor cable in apparent satisfactory condition?

  • Additional information

5.11 Ballast Tanks and Void Spaces

  • 5.11.1 Are tanks and void spaces inspected apparently free from damage and significant wastage, pitting and scale? Is the corrosion protection (coating / anodes) in apparent satisfactory condition?

  • 5.11.2 Are manhole covers in apparent satisfactory condition?

  • 5.11.3 Are tanks free from any sign of oil contamination and is pipe-work passing through tanks / void spaces in apparent satisfactory condition?

  • Additional information

5.12 Machinery Spaces

  • 5.12.1 Are engine compartments, including bilges, clean, tidy and free from combustible materials?

  • 5.12.2 Is main and auxiliary machinery in apparent satisfactory condition and free from significant oil or water leakages and / or temporary drains?

  • 5.12.3 Is the engine monitoring and control system fully operational and regularly tested?

  • 5.12.4 Are emergency power sources such as emergency generator and batteries in apparent satisfactory condition?

  • 5.12.5 Is main switchboard protectively located, marked with appropriate safety signage and surrounded by a non-conducting mat(s)?

  • 5.12.6 Is main switchboard earth fault monitoring equipment operational and indicating a satisfactory status?

  • 5.12.7 Are self-closing devices of sight glasses on all oil tanks and engine room sounding pipes fully operational?

  • 5.12.8 Are exhaust manifolds on machinery free from leaks and shielded with intact insulation?

  • 5.12.9 Are FO / LO pipes and flanges adequately shielded?

  • 5.12.10 Are FO / LO purifiers and FO heaters / LO coolers and filters in apparent satisfactory condition?

  • 5.12.11 Are engine room spares properly stored and secured?

  • 5.12.12 Does there appear to be sufficient spare parts?

  • 5.12.13 Are ER pipe systems, sea suction and overboard valves free from apparent deterioration, leaks, temporary repairs and cement boxes? Do seawater inlet and overboard valves isolate effectively?

  • 5.12.14 Are ER gratings in place secured and in a clean and safe condition?

  • 5.12.15 Is the steering gear free from hydraulic leaks and in apparent satisfactory condition? Are instructions and equipment for emergency steering provided?

  • 5.12.16 Is the refrigeration plant in apparent satisfactory condition, properly maintained and free from leakage? Are refrigerant leakage detectors regularly tested?

  • Additional information

5.13 Safety and Operational Tests- Were the following tests carried out and found satisfactory?

  • 5.13.1 Engine room bilge high level alarms.

  • 5.13.2 Emergency fire pump with two fire hoses on separate hydrants.

  • 5.13.3 Emergency power sources and emergency lighting.

  • 5.13.4 Engine room remote stops, quick closing valves and shutdowns (are they clearly marked?).

  • 5.13.5 Flooding / high water alarm units for cargo or processing spaces.

  • Additional information

Survey Questionnaire - Additional for Fish Factory (Catcher / Processor)

5.14 Processing Equipment

  • 5.14.1 Are the processing equipment and conveyor systems in apparent satisfactory condition?

  • 5.14.2 Are conveyor systems snagging and pinch points identified and guarded?

  • 5.14.3 Are machinery guards secured properly in place and interlocks fitted and operational?

  • 5.14.4 Are processing equipment and conveyor machinery emergency stops in apparent satisfactory condition, clearly marked and regularly tested?

  • 5.14.5 Is adequate safety signage posted?

  • 5.14.6 Are guards in place on cutting equipment and protective gloves in use?

  • 5.14.7 Is there safe and unobstructed access within the processing plant areas?

  • 5.14.8 Are there written procedures for the safe cleaning of processing equipment and systems and are the crew properly trained?

  • Additional information

5.15 Processor Staff

  • 5.15.1 Are procedures in place to prevent lone working when operating processing equipment and conveyor systems?

  • 5.15.2 Are there adequate and suitable equipment power isolation and tag-out practices implemented and followed when working on, repairing, cleaning or maintaining processing equipment and conveyor systems?

  • 5.15.3 Is appropriate safety signage displayed and prominent?

  • 5.15.4 Are staff suitably trained for operating processing equipment and conveyor systems and is this properly documented?

  • 5.15.5 Are working practices that could cause injury, illness, muscle strain or repetitive motion injury identified, and appropriate measures put in place?

  • Additional information

6. HATCH COVERS

  • This section (Hatch Covers) is not included with this Report as not relevant to this type of Ship/craft, unless a separate "HATCH COVERS ULTRASONIC WEATHER TIGHTNESS TEST" is conducted.

Part D

EXECUTIVE SUMMARY

Inspection Summary

  • After finishing the Survey, based on the surveyor's overall professional judgement of the ship, the surveyor completes the below 'Survey Summary' 'Rating' (Grading) of 10 categories.

    Grade 1 (Excellent): No Rating issue for that category.
    Grade 2 (Good): With a few number of Rating issues in sub-categories (opens more fields).
    Grade 3 (Fair): With some number of Rating issues in sub-categories (opens more fields).
    Grade 4 (Poor): With many number of Rating issues in sub-categories (opens more fields).
    Grade 5 (Very poor): Have too many number of Rating issues in sub-categories (opens more fields).

    Numbers in the Main 10 categories: 1, 2, 3, 4, 5 are Ratings (Grades).
    When Grade of 3 or 4 or 5: Brief explanation must be given in the 'Add note...'.; No 'Attach media'.

    Numbers in the Sub-categories: How many issues, defects, fails, missing, short, lacking etc (numerical values/numbers) ?

  • SHIPBOARD MANAGEMENT

  • Shipboard Management Deficiencies (issue, defect, problem, error, omission, missing, lacking, short, non-compliance etc) -How many?

  • Documentation

  • Drugs/alcohol Testing

  • ISM/MLC

  • Non Conformity

  • PMS

  • Procedures

  • Other (Define in 'Add note')

  • SAFETY AND SECURITY

  • Boarding -Access/Ladders, Lighting and equipment

  • Gas Detection equipment

  • Lifting Gear(s)

  • Mooring Ropes condition/use

  • PPE

  • Safe Storage & Securing

  • Safe Working practice

  • ISPS

  • Other (Define in 'Add note')

  • FIRE SAFETY

  • Emergency Lighting and exits

  • Fire Doors/dampers

  • Fire Equipment

  • Fire Plan

  • Gas monitoring equipment

  • MSDS availability

  • Smoke detection/alarm system

  • Other (Define in 'Add note')

  • LIFE SAVING APPLIANCES

  • SCBA/CABA

  • Equipment not marked

  • Life Boat/Life Raft related

  • Maintenance

  • Other (Define in 'Add note')

  • POLLUTION AND ENVIRONMENTAL AWARENESS

  • Ballasting record/procedure

  • Bunkering procedure

  • Oil leaks with potential pollution issues

  • Oil Record Book

  • Oily Water Separator

  • Save alls/vents not marked/plugged

  • SOPEP

  • Garbage Management and Record

  • Other (Define in 'Add note')

  • NAVIGATION

  • Bridge Equipments

  • Bridge Procedures & Handover of Watches

  • Compass Error Correction

  • ECDIS and Training

  • Notices to Mariners

  • Passage Planning

  • Position fixing

  • Publications

  • Other (Define in 'Add note')

  • APPARENT STRUCTURAL CONDITION

  • Working Access/Lashing bridges

  • Anchoring equipment

  • Ballast tank coating/anodes/access

  • Draught (Draft) Marks

  • Fairleads/rollers

  • Hatch coaming and pontoons

  • Hatch/Tank Coatings

  • Paint Coatings/Corrosion

  • Shell deck plating/corrosion/indentation

  • Watertight doors/seals

  • Other (Define in 'Add note')

  • MACHINERY

  • Machinery Space Bilges and Records

  • Cranes/Lifting Gears (machinery space)

  • Electrical

  • Lagging

  • Leaks & Spills

  • Malfunctioning Equipment(s)

  • Safety guards/floor plates

  • Winches/anchoring equipment

  • Other (Define in 'Add note')

  • CARGO WORTHINESS

  • Cargo Space Bilge system

  • Cleats

  • Hatch coamings/vents

  • Hatch Drains

  • Hatch Packing

  • Hatch Covers/Pontoons/RoRo Doors

  • Leaking of Hatch Cover(s)

  • Inert Gas System (if applicable)

  • Lashing fittings/equipment

  • Manifold and Sampling procedures

  • Other (Define in 'Add note')

  • MAINTENANCE AND HOUSEKEEPING

  • Cleanliness -Accommodation

  • Cleanliness -Galley

  • Cleanliness -Machinery/Equipments

  • General Maintenance

  • Infestation

  • Provision Stores/Fridge Rooms

  • Other (Define in 'Add note')

Surveyor's Summary Comments

  • Surveyor's general comments and summary - Advise particularly on the subject(s) which give rise to the most concern regarding safety of crew, vessel or cargo:

LIST OF DEFECT(s)

  • This report, and any accompanying documentation or photographs, has been compiled for the sole use of the Club for insurance purposes only and should not be disclosed to third parties without prior written permission from the Club. The information contained in this report, and any accompanying documentation or photographs, is not exhaustive as to the general condition of the ship and should not be relied upon by members or by any other party as any assurance, representation or warranty as to the condition of the ship and nothing herein shall prejudice the Club's rights under the insurance policy in the event of a dispute between the Club and the member relating to the condition of the ship.

  • Instruction:
    After the Inspection Report is fully input in iAuditor for all 'No' answer(s) in the Part A, B, C, D questionnaire - the iAuditor software generates a list of 'Flagged (Failed) items' in PDF Report automatically. Such 'Flagged (Failed) item(s)', if any, is/are summarised at the top/beginning of the SURVEY REPORT; and those are considered as 'Deficiency(ies)'.

    Items that/those might not be covered in the 'Flagged (Failed) item(s)' is/are included here manually by the Surveyor as 'Defects(s)' as per their observation. Dedicated 'Defect List' [LIST OF DEFECT(s)] is prepared by the Surveyor only IF ADDITIONAL DEFECT(S) is/are found outside/not covered by the Template/Checklist questionnaire. These are in addition to any other areas of concern, found or observed or raised by the attending Surveyor, outside the template - based on the Surveyor's overall professional judgement of the ship.

    If any such defect(s) is/are observed, (unless 'No visible additional Defect observed') - 'Defect List' [LIST OF DEFECT(s)] is prepared by the Surveyor - preferably by TYPING, on the iAuditor or in PDF electronic form. Before leaving the ship a PRINT is taken (or handwritten in good quality capital letter). The Surveyor is strongly advised to sign, and get signature and stamped by the Master (for Receipt only). The Master (and any Owners' rep onboard) gets a COPY.

    Disclaimer:
    A defect list as signed by the Master may not be exhaustive; additional defects may be added (or some may be removed) depending on the review by the Surveyor and the Club upon completion of the 'Full/Final Report' of findings. 'Flagged (Failed) item(s)' + 'Defect(s) would constitute 'Deficiency(ies)' which would be needed to 'Rectify' by the Members after the Report is supplied to them.

    If a 'List of Defect(s)' not prepared (either no additional defects observed or for any other reason) - then, before leaving the ship, the Surveyor to sign, and get signature and stamped by the Master (for Receipt only) on the PDF paper-printed questionnaire worked-forms used as working checklist on all pages. The Master (and any Owners' rep onboard) gets a COPY. Later the Surveyor may complete the full/final 'Defect list' electronically IF ADDITIONAL DEFECTS were observed while onboard. 1 defect mentioned in 1 box; not many defects in one box.

    Note:
    Media/photos may not be added/included in this Defect List.
    Media/photos of 'Flagged (Failed) items' and 'Defect item(s)' is/are added in Part E PHOTOGRAPHS section's 8.8 Photo Appendix-H (Defect, Deficiency, Issues items).

  • Tap the Green "+" button here-below to get DEFECT Sequence Number

  • DEFECT
  • Nature of Defect / Deficiency / Remark

  • Nature of Defect / Deficiency / Remark

  • NOTE
    If the defects are not rectified - the Club is entitled to reject claim(s) for compensation or reduce any amount payable to the Members under the Association's Rules, and also to terminate the period of insurance depending on the given recommendations.

Sign Off

  • Ship's Master's Name (CAPT ...) and Signature (For receipt only or Surveyor's attendance witness only)

  • Owner's representative Name (with title) and Signature

  • Surveyor's Name (with title) and Signature

Part E

8. PHOTOGRAPHS

8.1 Photo Appendix-A (General Condition - Deck, Hull, Ballast, FPk, APk, Void Spaces etc)

  • Add media

8.2 Photo Appendix-B (Cargo - General, Hold, Lashing, Cranes etc)

  • Add media

8.3 Photo Appendix-C (SOPEP/SMPEP/Spill containment etc)

  • Add media

8.4 Photo Appendix-D (LSA, FFA, Safe Access/Walkways, Steps, Safety etc)

  • Add media

8.5 Photo Appendix-E (Moorings, Anchoring, Fender etc)

  • Add media

8.6 Photo Appendix-F (Engine Room, Floor plates, Leaks, E/R Bilges, illumination)

  • Add media

8.7 Photo Appendix-G (Navigation Bridge, Accommodation, Lighting & Other Areas)

  • Add media

8.8 Photo Appendix-H (Defect, Deficiency, Issues items)

  • Add media

Notify

  • Survey has been completed fully?

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.