2022 PTSB Admin Centre Health and Safety Audit

• Site conducted

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• Health and Safety Compliance Audit for PTSB Branch:

• Conducted on

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• Location/Branch

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• Address
  Address

• Assessor's name:

• Contact in location

General Information and location description

• Select date

  Date

• General Information and location description

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  Media

• Has the site contact or contacts been asked if they are aware of any building or equipment defects, unsafe conditions or unsafe practices that thay have any concerns about in the branch?

  Yes

  No

  N/A

• Has there been any accidents/Incidents or near misses reported and recorded within the premises?

  Yes

  No

  N/A

• If yes have the details been logged and the Health and Safety Department notified?

  Yes

  No

  N/A

Safety Statement Arrangements

• In accordance with the Safety Health and Welfare at Work Act 2005, Is the company level safety statement available to branch personnel?

  Yes

  No

  N/A

• In accordance with the Safety Health and Welfare at Work Act 2005, Is the current site-specific safety statement available, up to date and communicated to branch personnel

  Yes

  No

  N/A

• By law the safety Statement must be based on Risk Assessment. Is the branch risk assessment available, up to date and relevant?

  Yes

  No

  N/A

• Additional comments

Physical Environment

• The Safety Health and Welfare at Work Act 2005 requires employers to ensure so far as is reasonably practicable the design provision and maintenance of a safe workplace with safe access and egress. Is there safe access and egress to and from the building for members of the public and staff from public access areas to all external doors? Include consideration of external pathways, car park areas and wheelchair/disability access.

  Yes

  No

  N/A

• As per the Safety Health and Welfare at Work Act 2005, are all internal walkways and stairs in good condition and free of obstructions of trip hazards?

  Yes

  No

  N/A

• Regulation 18 of the General Application Regulations states that every place of work should be kept clean and accumulations removed as frequently as necessary. Is general housekeeping in good order around the branch including both public facing and back office areas?

  Yes

  No

  N/A

• All storage facilities provided for current and archive materials, and other items, suitable and in good order?

  Yes

  No

  N/A

• The General Application Regulations require work places to be adequate with regard ventilation, fresh air. Is the ventilation adequate in the building? Are rooms able to be ventilated naturally or mechanically for general occupation?

  Yes

  No

  N/A

• In compliance with the General Application Regulations, Is there adequate ventilation in the electrical switchboard room, battery rooms, generator room or other rooms with hazards present?

  Yes

  No

  N/A

• If there are shower facilities present, are they in good order, clean and arrangements in place for weekly flushing to avoid Legionella risk?

  Yes

  No

  N/A

• Have the service contract arrangements for the boilers/heating system been confirmed with facilities prior to the branch visit, with records kept centrally kept, to ensure legal compliance?

  Yes

  No

  N/A

• Does the gas/oil boiler installation (including any external tank) appear to be in good order with no apparent oil leaks or obvious damage/defect?

  Yes

  No

  N/A

• Lifts are subject to Chapter 2 of the Safety, Health and Welfare at Work (General Application) Regulations. If there is a lift, or lifts, present have the service contract arrangements been confirmed with facilities prior to the branch visit to ensure legal compliance?

  Yes

  No

  N/A

• If there is a lift in the location, does it appear to be in good order and free from obvious defect?

  Yes

  No

  N/A

• Is there an up-to-date 6 Monthly through examination available?

  Yes

  No

  N/A

• In accordance with the Code of Practice for the Design and Installation of Anchors. If there are lifting points, fixed anchor points or roof lines present have the inspection and record keeping arrangements been confirmed with facilities prior to audit commencement?

  Yes

  No

  N/A

• Are the windows and any other glazing present in apparent good order and free from obvious defect?

  Yes

  No

  N/A

• Is the location free of noise or vibration hazards? (note - check if a generator present)

  Yes

  No

  N/A

• Is safe access/egress provided for any roof, attic, basement or similar place in the location, is any access/egress route to hazardous areas in good order and, if applicable, kept locked securely?

  Yes

  No

  N/A

• If there are fixed anchor points or roof life-lines present, do they appear to be in order and free from obvious defect?

  Yes

  No

  N/A

• Overall condition and general comments on the building

Work at Height

• As per the General Application Regulations Part 4 Work at Height. If there are storage areas with items above head height has a suitable step ladder/ step stool been provided for safe access? (describe ladder if present- i.e. no of steps. If none present comment on why required and size of ladder needed)

  Yes

  No

  N/A

• Are ladders or other work at height equipment provided suitable, in good order, clearly marked with a unique identification and inspected according to the regulations and HSA guidance?

  Yes

  No

  N/A

Accessbilibity

• Are there any considerations this location could make to improve accessibility e.g. accessibility of entrances and exits, circulation routes, doors, stairwells, signage etc.? (Note accessibility should consider those with physical, cognitive or sensory disabilities.

  Yes

  No

  N/A

Electrical Safety

• Is the access to electrical switch rooms and other hazardous areas restricted to authorised personnel?

  Yes

  No

  N/A

• Are electrical panels/distribution boards boards in apparent good order, labelled and kept closed?

  Yes

  No

  N/A

• The Safety Health and Welfare at Work (General ) Application) 2007 details the duties for the testing of new and existing electrical installations. Have facilities confirmed prior to the audit that the Periodic inspection and test of the facility has been completed within the last 5 years as per the regulations and HSA guidance?

  Yes

  No

  N/A

• Are portable electric appliances in use in the branch in apparent good order?

  Yes

  No

  N/A

• The General Application Regulations state that equipment used at a voltage > 125V which is exposed to conditions likely to cause deterioration and consequent danger must be inspected and tested. Have facilities confirmed prior to the inspection that arrangements are in place for relevant portable electrical equipment to be inspected and PAT tested as required by regulations? Note some equipment may be owned by the cleaning contractors.

  Yes

  No

  N/A

• Is cable management at workstations and service counters in good order?

  Yes

  No

  N/A

• Is the internal electrical lighting in apparent good order, free from obvious defect in all areas of the location?

  Yes

  No

  N/A

• Any additional comments

Fire Safety

• As per section 13 of the General Application Regulation places of work shall be equipped with appropriate fire detectors. Is the fire alarm system in a normal operational state (normal mode showing on the fire alarm panel if relevant and no defects showing)?

  Yes

  No

  N/A

• Are staff familiar with how to operate the fire alarm (silence alarm) and are clear instructions posted and code known?

  Yes

  No

  N/A

• In accordance with the General Application Regulations fire detection equipment shall be inspected and maintained.Have facilities confirmed that the arrangements for inspecting and maintaining the fire alarm system are in place and records centrally maintained as required by the Acts, regulations, guidance and standards?

  Yes

  No

  N/A

• Does the location have a specific fire risk assessment completed by a competent person, over and above the recognition of fire in general risk assessment as a general hazard in the workplace ?

  Yes

  No

  N/A

• In accordance with the General Application Regulations fire fighting equipment shall be inspected and maintained. Have facilities confirmed, prior to the audit being undertaken, that arrangements are in place for the installation, maintenance and testing of fire extinguishers with records kept centrally?<br>

  Yes

  No

  N/A

• In the branch are suitable fire extinguishers in place and in apparent good order. Are fire extinguishers located at suitable heights - between 1.5m (>4kg) and 1m (>4kg) hang height based on weight?

  Yes

  No

  N/A

• Has training been provided to staff in the use of fire fighting equipment/extinguishers?

  Select Yes No N/A

  • Yes
  • No
  • N/A

• As per Emergency Lighting Standard IS 3217: 2013 Is the emergency lighting operational and in apparent good order?

  Yes

  No

  N/A

• Have facilities confirmed, prior to the audit being undertaken, that arrangements for the regular testing of the emergency lighting system are in place as required by regulations, standards and guidance?

  Yes

  No

  N/A

• Are the internal door self closing devices working correctly on fire doors and where required are the fire-doors kept shut closed?

  Yes

  No

  N/A

• All fire doors must comply with BS 476 Part 22. Are fire doors and emergency exits doors in apparent good order, with good fit and no obvious gaps. Areframe seals present, hardware working and no additional locking mechanisms added?

  Yes

  No

  N/A

• Are stairways and corridors free from storage of flammable materials?

  Yes

  No

  N/A

Emergency Arrangements

• Is there an emergency evacuation plan in place. Is the emergency evacuation plan drilled at least once every 6 months and are the results of the drill documented?

  Yes

  No

  N/A

• Are all emergency assembly points designated, signposted and appropriate for the location?

  Yes

  No

  N/A

• Are there fire wardens designated for the branch, are they currently working in the branch and known to the branch staff?

  Yes

  No

  N/A

• Are all fire exits are clearly signed and kept clear of obstructions.

  Yes

  No

  N/A

• Any additional comments

First Aid

• First aid kit in place and stocked as per HSA guidance i.e. suitably stocked and contents in date?

  Yes

  No

  N/A

• Are Phecc trained occupational first aid personnel available at the branch trained in accordance with legislative requirements?

  Yes

  No

  N/A

• Any additional comments

Welfare facilities

• The General Application Regulations require adequate toilet, washing and welfare facilities be provided. Are suitable, maintained and clean welfare facilities provided at each branch?

  Yes

  No

  N/A

• Is a suitable canteen or similar area provided for breaks with arrangements for hot water and heating food?

  Yes

  No

  N/A

• Are waste management arrangements and practices suitable including arrangements for recycling?

  Yes

  No

  N/A

Workstations and Display Screen Equipment

• Are suitable workstations, chairs and equipment in use in compliance with the DSE regulations and guidance?

  Yes

  No

  N/A

• Has DSE assessment been complete for all applicable employees? If the employee has no choice but to use the VDU to carry out their work. If the employee normally uses the VDU for continuous periods of more than one hour. If the VDU is generally used by the employee on a daily basis?

  Yes

  No

  N/A

• If pregnant employee is present, has a pregnant employee risk assessment been conducted?

  Yes

  No

  N/A

• Any additional comments

External areas

• Are external areas in good order including carp park surfaces, pathways, landscaping and trees/hedging?

  Yes

  No

  N/A

• If powered gates are present are they operational and in good order? (addressed by risk assessment refer to H.S.A guidance document on the Safety of Powered Gates)

  Yes

  No

  N/A

• Are non powered gates and boundary fences in good order?

  Yes

  No

  N/A

• External lighting in good order?

  Yes

  No

  N/A

• On the roof level are walkways safe, rubbish or unsecured materials removed, housekeeping in good order and no apparent unsafe building defects?

  Yes

  No

  N/A

• Is the roof area provided with adequate fall prevention or fall arrest measures?

  Yes

  No

  N/A

Roof Area

• Is there safe access and egress to and from the roof area?

  Yes

  No

  N/A

• Is there a permit to work system in place for roof works?

  Yes

  No

  N/A

• Is roof access locked and secured from personnel?

  Yes

  No

  N/A

• Is the roof area adequately secured and or fences with a physical barrier to prevent falls from height?

  Yes

  No

  N/A

• Are stairways on the roof in good condition / free of trip hazards and handrails fitted?

  Yes

  No

  N/A

• Is general housekeeping in good order on the roof? Any evidence of broken tiles or slates?

  Yes

  No

  N/A

Hazardous Materials

• The 2005 Act, General Duties of the employer, risk assessments, The Chemical Agents Regulations 2001 and 2015 require safe storage of Chemicals. Are all hazardous substances (chemical agents) present in the branch stored safely, Safety Data Sheets available and suitably labelled in line with legislation and guidance?

  Yes

  No

  N/A

Basement Area

• Is there documented evidence of servicing records for electrical switch boards?

  Yes

  No

  N/A

• Is there a lock out tag out system in place and are employees trained in this procedure?

  Yes

  No

  N/A

• Is there documented evidence of water tanks being serviced regularly by a competent person?

  Yes

  No

  N/A

• Is there restricted access to electrical switch rooms?

  Yes

  No

  N/A

• Are electrical panels in good order, labelled and kept closed?

  Yes

  No

  N/A

• Is there adequate ventilation in the electrical switch board room and generator room?

  Yes

  No

  N/A

• Is hearing protection a requirement in the generator room?

  Yes

  No

  N/A

• Is there a spill kit in place and to regulations i.e. suitably stocked?

  Yes

  No

  N/A

• Is the gas / oil boiler maintained and serviced by a competent person?

  Yes

  No

  N/A

• Is all equipment with exposed blades adequately guarded to meet regulations?

  Yes

  No

  N/A

• Is general housekeeping in the basement in good order?

  Yes

  No

  N/A

• Are storage facilities suitable and in good order?

  Yes

  No

  N/A

• Is internal lighting in good order and appropriate?

  Yes

  No

  N/A

• Are walkways and stairs in good condition / free of trip hazards?

  Yes

  No

  N/A

• Are all hazardous substance stored safely and suitably labelled?

  Yes

  No

  N/A

• Is there safe access and egress to and from the basement area?

  Yes

  No

  N/A

• Are suitable, serviced and certified fire extinguishers in place?

  Yes

  No

  N/A

• Are fire doors in good order and kept closed in the basement?

  Yes

  No

  N/A

• Are fire exits clearly signed and kept free of obstructions?

  Yes

  No

  N/A

• Are fire exits clearly signed and kept free of obstructions?

  Yes

  No

  N/A

Asbestos

• Has an asbestos management survey identified the presence of Asbestos Containing Materials in the branch and if so is there an Asbestos Management Plan in place and available to staff and contractors as required by legislation The Safety Health and Welfare at Work (Exposure to Asbestos) Regulations, 2006 and 2010 and HSA guidance?

  Yes

  No

  N/A

• Is there evidence that contractors have signed on the relevant form to acknowledge the presensce of ACMs in the branch

  Yes

  No

  N/A

• Additional comments

Covid -19 Control Measures

• There is access to hand sanitiser and disinfectant wipes/Sprays for all collegues?

  Yes

  No

  N/A

• Are bulk quantities of alcohol based hand sanitiser stored appropriately to minimise fire hazard?

  Yes

  No

  N/A

Ventilation

• Is the point of contact aware of how all work spaces including canteen, toilets, back office areas are currently ventilated, I.E Natural or Mechanical if so is it?

  Yes

  No

  N/A

• Is the branch lead aware of how all work spaces are ventilated please select from the following responses.

  Select Mechanical provided and operated efficiently and in use through out the location Mechanical provided BUT NOT used and or insufficient/inefficient? Portable ventilation devises in place but not used correctly. Portable ventilation in place and used appropriately? Where natural ventilation is available windows are open and in use. A suitable commination of mechanical and natural ventilation. Natural ventilation available but not in use.

  • Mechanical provided and operated efficiently and in use through out the location
  • Mechanical provided BUT NOT used and or insufficient/inefficient?
  • Portable ventilation devises in place but not used correctly.
  • Portable ventilation in place and used appropriately?
  • Where natural ventilation is available windows are open and in use.
  • A suitable commination of mechanical and natural ventilation.
  • Natural ventilation available but not in use.

• Do all Rooms/Areas where there are a number of people working have sufficient effective ventilation? Please take the following in to consideration when choosing. Mechanical ventilation available and provided, natural ventilation available, desk fans in use, Please provide as much specific information as possible.

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Any additional comments?

Close out

• Have the Key audit findings been communicated to the point of contact (specifically any issues requiring urgent attention)?

• Name of signee

  Sign

• Completed

• Name of signee

  Sign

• Add media

  Media