L Facilities Audit Inspection 2021

• Site conducted

  Select

• Health and Safety Compliance Audit for PTSB Contractor

• Assessor name

• Location
  Address

• Conducted on

  Date

• Address

• Contact in Location

• Document number

General information

• General information on Contractor

Safety Statement Arrangements

• Is the company level safety statement available to personnel?

  Yes in Place and uptodate

  In Place but not up to date

  Not complete

• Is the current site-specific safety statement available, up to date and communicated to personnel?

  Select Yes In place and in date. In Place but not uptodate need to be reviewed Not in place.

  • Yes In place and in date.
  • In Place but not uptodate need to be reviewed
  • Not in place.

• Is the risk assessment available, up to date and relevant?

  Yes

  No

  N/A

• Has the safety statement been communicated to all staff?

  Yes and evidence available

  Yes but no evidence available

  Not in place

• Has any member of Senior Management been allocated responsibility for health and safety within the business?

  Select Yes and details provided in the Safety Statement Yes no detaails provided in the Safety Statement Not allocated

  • Yes and details provided in the Safety Statement
  • Yes no detaails provided in the Safety Statement
  • Not allocated

Planning and implementation

• Are risk assessments specific to the tasks and locations?

  Select Specific Risk Assessment in place and reviewed Specific Risk Assessment in place some information missing Specific Risk Assessment not in place.

  • Specific Risk Assessment in place and reviewed
  • Specific Risk Assessment in place some information missing
  • Specific Risk Assessment not in place.

• Are recommendations from risk assessments tracked to closure?

  Yes

  No

  N/A

• Are method statements complete for specific tasks?

  Yes

  No

  N/A

• Are there safe systems of work developed following risk assessment for all maintenance activities?

  Yes

  No

  N/A

• Is there a permit to work system in place for contractors with regard to work at heights, work in confined space and hot work?

  Yes

  No

  N/A

• Are training records of staff maintained and up to date?

  Yes

  No

  N/A

• Are training records of sub-contractors requested and retained on file prior to commencement of works?

  Yes

  No

  N/A

• Is induction training performed for all staff?

  Yes

  No

  N/A

• Is induction training provided to sub-contractors?

  Yes

  No

  N/A

• Is there a personal protective equipment register in place?

  Yes

  No

  N/A

• Is there a register of all equipment requiring statutory inspections e.g. (lifting, lifelines)?

  Yes

  No

  N/A

• Are there statutory tests and inspections performed in accordance with statutory requirements and are these inspections up to date?

  Yes

  No

  N/A

• Is there a procedure for recording defects in equipment (including electrical)?

  Yes

  No

  N/A

Monitoring, performance and review

• Is there an approved contractor register in place?

  Yes

  No

  N/A

• Are Contractors Safety Statement Requested?

  Select Yes evidence available No No evidence available during the assessment

  • Yes evidence available
  • No
  • No evidence available during the assessment

• Are Contractors required to submit Site Specific Risk Assessments and Method Statement prior to commencing work?

  Select Yes, evidence Available during the audit No No evidence available during the assessment

  • Yes, evidence Available during the audit
  • No
  • No evidence available during the assessment

• Is there a programme of planned internal health and safety audits?

  Yes

  No

  N/A

• Is there a programme of health and safety audits for sub-contractors?

  Yes

  No

  N/A

• Does the audits address procedural aspects of the work environment such as safe systems of work?

  Yes

  No

  N/A

• Does the audit allow for the classification of hazard potential when substandard conditions and acts are observed?

  Yes

  No

  N/A

• Is there a method for tracking and closing recommendations?

  Yes

  No

  N/A

• Are health and safety objectives regularly reviewed with progress reports being made to Senior Management?

  Yes

  No

  N/A

Fire Safety

• Are staff familiar with how to operate the fire alarm (silence alarm) and are clear instructions posted and code known?

  Yes

  No

  N/A

• Are arrangements in place for inspecting and maintaining the fire alarm system and records stored centrally maintained as required by the Acts, regulations, guidance and standards?

  Yes

  No

  N/A

• Does the location have a specific fire risk assessment completed by a competent person, over and above the recognition of fire in general risk assessment as a general hazard in the workplace ?

  Yes

  No

  N/A

• Are arrangements in place for the installation, maintenance and testing of fire extinguishers with records kept on file?<br>

  Yes

  No

  N/A

• Has training been provided to staff in the use of fire fighting equipment/extinguishers

  Select Some trained but >3years Trained personnel in place No trained personnel

  • Some trained but >3years
  • Trained personnel in place
  • No trained personnel

• Are arrangements in place for the regular testing of the emergency lighting system as required by regulations, standards and guidance?

  Yes

  No

  N/A

• Are fire door certificates retained on file?

  Yes

  No

  N/A

• Is there a maintenance contract in place for sprinklers, smoke alarms, fire extinguishers and the fire panel?

  Yes

  No

  N/A

Emergency Arrangements

• Is an emergency evacuation plan in place and have action plans been posted in relevant locations?

  Yes

  No

  N/A

• Is the emergency evacuation plan is drilled at least once every 6 months and are the results of the drill documented?

  Yes

  No

  N/A

• Are all emergency assembly points designated, signposted and appropriate for the site?

  Yes

  No

  N/A

• Any additional comments

Physical Environment

• Are service contract arrangements for the boilers/heating system in place, with records kept on file, to ensure legal compliance?

  Yes

  No

  N/A

• If there is a lift, or lifts, present have the service contract arrangements in place to ensure legal compliance? Are records kept on file?

  Yes

  No

  N/A

• If there are lifting points, fixed anchor points or roof lines present have the inspection and record keeping arrangements been confirmed with facilities prior to audit commencement?

  Yes

  No

  N/A

Work at Height

• Are ladders or other work at height equipment provided suitable, in good order, clearly marked with a unique identification and inspected according to the regulations and HSA guidance?

  Yes

  No

  N/A

• Have working at height risk assessments been carried out?

  Yes

  No

  N/A

• Is work at height training complete?

  Yes

  No

  N/A

Electrical Safety

• Has a Periodic inspection and test of the facility has been completed within the last 5 years as per the regulations and HSA guidance?

  Yes

  No

  N/A

• Is portable electrical equipment inspected and PAT tested as required by regulations?

  Yes

  No

  N/A

• Any additional comments

Manual handling

• Have staff received training in manual handling?

  Yes

  No

  N/A

Asbestos

• Is there evidence that contractors have signed on the relevant form to acknowledge the presensce of ACMs in the branch

  Yes

  No

  N/A

• Additional comments

Legionella

• Is there a named person / sub-contractor responsible for the management of legionella?

  Yes

  No

  N/A

• Is there a water treatment programme in place?

  Yes

  No

  N/A

• Are maintenance certification for water tanks available?

  Yes

  No

  N/A

• Are there records on inspection, maintenance and remedial measures for Legionella management?

  Yes

  No

  N/A

Hazardous Materials

• Are all hazardous substances (chemical agents) present in the branch stored safely, Safety Data Sheets available and suitably labelled in line with legislation and guidance?

  Yes

  No

  N/A

• Are Chemical Risk Assessment Complete for hazardous substances?

  Yes

  No

  N/A

Accident reporting and investigation

• Is there a formal system for the reporting and investigation of accidents?

  Yes

  No

  N/A

• Does the organisation carry out root cause analysis to identify underlying and direct causes?

  Yes

  No

  N/A

• Is there a tracking system in place for closing out corrective actions?

  Yes

  No

  N/A

• Is there a monitor and review system in place for accidents and near misses?

  Yes

  No

  N/A

Canteen, Kitchen

• Fire Protection measures in place (fire extinguishers, fire blanket and detectors)?

  Yes

  No

  N/A

• Fuel supply for cooking equipment has an automatic shut-off valve when extinguishing system activates?

  Yes

  No

  N/A

• Deep-fat fryer units controlled and provided with high-temperature shut-offs; overflow gutters provided?

  Yes

  No

  N/A

• Exhaust system(s) cleaned by qualified service contractor?

  Yes

  No

  N/A

• Operable automatic dry-chemical extinguishing system in hood and duct above ranges, grills and fat fryers? Installed and tested?

  Yes

  No

  N/A

Workstations and Display Screen Equipment

• Are suitable workstations, chairs and equipment in use in compliance with the DSE regulations and guidance?

  Yes

  No

  N/A

• If pregnant employee is present, has a pregnant employee risk assessment been conducted?

  Yes

  No

  N/A

COVID 19 Awareness

• Is there a Return to work plan in place, in line with Government’s Living with COVID-19 plan?

  Yes and evidence available

  Yes but no evidence available

  Not in place

• Has a local Covid 19 Worker Rep appointed for the location?

  Yes and evidence available

  Yes but no evidence available

  Not in place

• Are all staff aware of who the Lead Worker Representative is?

  Yes and evidence available

  Yes but no evidence available

  Not in place

COVID 19 Control Measures

• Are there posters/ signage informing workers of correct respiratory etiquette and hand hygiene displayed?

  Yes

  No

  N/A

• Is the Isolation Room identified?

  Yes

  No

  N/A

• Is Isolation room adequately stocked?

  Yes

  No

  N/A

• Have break areas and times been established to comply with physical distancing, by for example placing tables and chairs apart, staggering brakes?

  Yes

  No

  N/A

• Are arrangements in place for safe queuing with social distancing or for people to access, egress and circulate the building?

  Yes

  No

  N/A

• Are arrangements in place ensuring social distancing/ separation in the back office areas?

  Yes

  No

  N/A

• Have staff access to face coverings or face shields while working in close proximity with others?

  Yes

  No

  N/A

COVID 19 Cleanliness & Hygiene

• Is there access to hand sanitiser and disinfectant wipes/ spray for all staff?

  Yes and evidence available

  Yes but no evidence available

  Not in place

• Are bulk quantities of alcohol based sanitiser stored appropriately to minimise fire hazard?

  Yes and evidence available

  Yes but no evidence available

  Not in place

• Are cleaners keeping records of increased cleaning of touchpoints?

  Yes and evidence available

  Yes but no evidence available

  Not in place

Close out

• Key audit findings communicated to the branch manager or deputy

• Name of client contact

• Completed

• Signature of CMG Consultant

  Sign

• Name of CMG Consultant