2023 Fleet and Driver Audit

• Location Number and Name

• Each location is responsible for notifying both the Regional Office and the Corporate Fleet Manager of any changes in responsibility of Fleet duties. Passing score is 90%. Any audit falling below 90% must send an action plan to COO, RVP and Corporate Fleet Manager within 10 days.
  

• Conducted on

  Date

• Prepared by

• Employee responsible for fleet?

Trucks

• (2) points will be awarded for each item in compliance. **No Tolerance Items - Straps frayed, Seat belt frayed or not latching, Lights not working, Tires below DOT requirements, Fire Ext missing, not in correct bracket or out of date on last service, Truck Binder missing or missing required documentation, Spare fuses missing, missing/broken triangles and Winch Bar in cab** If not in compliance, a score of (-50) will be entered under the "No Tolerance Section".

• Unit Number

• Add unit photo

  Media

• Is vehicle clean inside & out? <br>

  Yes

  No

• Unit Numbers -Do vehicles have 2" black numbers located on both sides of the vehicle and on rear of the Flatbed (left side)

  Yes

  No

• US DOT# Do all vehicles have the US LBM US DOT number displayed on both doors?

  Yes

  No

• **Does unit have required Truck Binder and wire basket?

  Yes

  No

• **Does Truck Binder have all required and CURRENT Insurance Card, Annual Inspection and Registration and all other DOT paperwork?

  Yes

  No

• **Does Truck Binder have set of spare fuses included?

  Yes

  No

• **Is Fire Extinguisher secured with correct sized bracket?

  Yes

  No

• **Is Fire Extinguisher current on inspection tag current and charged?

  Yes

  No

• **Are all seat belts functioning with no tears and has the ability to latch properly?

  Yes

  No

• **Is cab free of winch bar or other heavy items?<br>

  Yes

  No

• **Are all head lights, tail lights and marker lights in working condition, not cracked or broken? Zero tolerance ONLY if brake lights or turn signals do not operate. All locations must move to LED lighting on equipment.<br>

  Yes

  No

• **Triangles - Does each vehicle have 3 per truck, secured in the cab or tool box or in the trailer tool box on tractors. Cannot be broken or missing parts

  Yes

  No

• Windshield - is windshield free of cracks, stars, chips and glazing? (in drivers line of vision).

  Yes

  No

• Does horn(s) operate as required?

  Yes

  No

• Is unit free from any significant Body Damage? "Note fiberglass, mirror, body or ICC bumper damage".<br>

  Yes

  No

• Are mirrors free of cracks, undamaged brackets and secured to trucks door or fender?

  Yes

  No

• Are all engine fluids at required levels?

  Yes

  No

• Does fifth wheel have mounting fasteners as required? Is the fifth wheel plate free of damage and cracks?<br>

  Yes

  No

• Is unit free of audible air leaks?<br>

  Yes

  No

• Are tire rims and seals free from leaking?<br>

  Yes

  No

• **Tires - Do all tires have at least 4/32 tread and free of sidewall damage cords are in tact?

  Yes

  No

• Are mudflaps on both sides plain black or US LBM Logo'd? Cannot be torn and hangers can't be damaged. <br>

  Yes

  No

• Do tractors have reflective tape on brackets?

  Yes

  No

• Reflective Tape - Is 1/2 the length of the trailer (i.e., a 45' trailer needs 23' of tape on each side) and across the rear of the trailer and/or located on mud flap brackets? Is reflective tape on the back of all box trucks?<br>

  Yes

  No

• **Straps - Are straps free from cuts over 1/2" and free of frayed areas at hooks, or stitching coming out? <br>

  Yes

  No

• Tool Boxes - Do all doors and latches functional and free from damage?<br>

  Yes

  No

• Does vehicle have a readable "How Am I Driving Decals" on rear of Princeton's and Box Trucks?<br>

  Yes

  No

• Does vehicle have GPS or video sticker?

  Yes

  No

• Header Boards -Do all trailers have header boards attached? If not, place trailer out of service until header board can be installed.

  Yes

  No
Pickup -

• (2) points will be awarded for each item in compliance. **No Tolerance Items - missing or not current documentation. If not in compliance a score of (-50) will be entered under the no tolerance section.**

• Unit number

• Add unit photo

  Media

• Does unit have 1" Black on both sides?<br>

  Yes

  No

• **Does the unit have a copy of the CURRENT Insurance Card, Annual Inspection and Registration in the unit file and in truck?

  Yes

  No

• Are DBA decals undamaged?

  Yes

  No

• Is unit free of significant damage. Note body or interior damage (seat, headliner, etc.)

  Yes

  No

• Is tire size OEM standard? (Cannot have upgraded tires, i.e. lifted mud tires)

  Yes

  No

• Does unit have a "How's My Driving" Decal?<br>

  Yes

  No

• Is the unit free of any unauthorized bumper stickers, decals or window shades?

  Yes

  No

• Are tires above 4/32 and undamaged?

  Yes

  No

• Does tailgate latch properly open/close with all trim parts attached?

  Yes

  No
Forklift

• (2) points will be awarded for each item in compliance. **No Tolerance Items - Operators observed not wearing seatbelts, any expired forklift license, non working parking break or any visual obstruction on the overhead guard. If not in compliance, a score of (-50) will be scored under the no tolerance section.**

• Unit Number

• Add unit photo

  Media

• **All forklift drivers wearing seat belt?

  Yes

  No

• **Is overhead guard free of visual obstruction (i.e. OSB, Plywood, Cardboard, etc.)

  Yes

  No

• Are tires properly inflated and with no cord showing?

  Yes

  No

• Access steps- are steps free from damage?

  Yes

  No

• Horn-does horn function?

  Yes

  No

• Does back up alarm function as required?

  Yes

  No

• **Does parking brake prevent movement when applied?

  Yes

  No

• Is unit free from excessive hydraulic oil leaks or oil pooling under the forklift or on access steps?

  Yes

  No

• **Does operator have a current forklift license?

  Yes

  No
Princeton:

• Note to Auditor: 2 points for each item in compliance

• Unit Number

• Add unit photo

  Media

• Do lights function and light cord if free of damage?

  Yes

  No

• Is the cord receptacle free from being broken or damaged?

  Yes

  No

• Is tire tread depth acceptable for terrain we operate in?

  Yes

  No

• Do all chains fit securely and latch properly?

  Yes

  No

• Is the How's my driving sticker applied and readable?

  Yes

  No

• Are all drivers logging into ELD system when driving vehicles as required? This is to include non-CDL drivers.

  Yes

  No

• Has engine be set to idle less than 10 minutes? Review any idle alerts from Telematics reports.

  Yes

  No

• Are CDL Drivers utilizing HOS as required by FMCSA?

  Yes

  No

• Are defects noted by the driver in the DVIRs being closed/corrected within ELD Flex as required?

  Yes

  No

• Are all drivers using the BisTrack delivery app to capture pictures and signatures?

  Yes

  No

• Are Dispatchers adding drivers name to journey planner?

  Yes

  No

• Is location utilizing Holman for all Maintenance, PM and parts? Review AMEX, petty cash and any other purchasing options to confirm no outside purchases have been completed.

  Yes

  No

• Is location current on all equipment maintenance through Holman? Review Holman reports for any missing or overdue for PM Service units.

  Yes

  No

• Pickup Truck/Forklifts/PB's - Is the working month of DVIRs displayed on the corresponding clipboard?

  Yes

  No

• Does the maintenance file contain 90 days of DVIRs? There must be one inspection for each shift. EACH operator must inspect EACH forklift he/she operates.

  Yes

  No

• Drywall Boom Are daily inspections being completed and placed on clip board system?

  Yes

  No

• Is the drywall boom OSHA certified annually as required by OSHA? -Check equipment file

  Yes

  No

• Piggybacks -Are PB's being inspected daily as required by OSHA?

  Yes

  No

• **No Tolerance itemson expired medical or drivers license**. Allowing a driver to operate equipment on expired documents will result in a -(50) point deduction under the no tolerance section**.

• Is location following all CDL protocols when hiring?

  Yes

  No

• Has location provided JJ Keller with all necessary items for the Driver Qualification File (DQ File)?

  Yes

  No

• **Do all CDL drivers have a unexpired medical card and license on file with JJ Keller?

  Yes

  No

• Is the driver handbook acknowledgment in HR Personnel file?

  Yes

  No

BisTrack Delivery

• Not adding driver(s) to Bistrack dispatch delivery will result in a -(50) point deduction.

• Is location adding all drivers to journey planner as required?

  Select Location is in compliance. Location is NOT in compliance with requirements.

  • Location is in compliance.
  • Location is NOT in compliance with requirements.

Holman Insights

• Any service outside of Holman or missing data will result in a score of (-50) entered.

• Location current in Holman for all maintenance, PM and repair expenses, annual DOT inspection, expiring license plate dates or missing tag numbers will result in a -(50) point deduction.

  Select Location is in compliance. Location is NOT in compliance with requirements.

  • Location is in compliance.
  • Location is NOT in compliance with requirements.

Pickup

• Missing current documentation. If not in compliance, a score of (-50) will be entered.

• Were violations discovered while completing audit?

  Select Location is in compliance. Location is NOT in compliance with requirements.

  • Location is in compliance.
  • Location is NOT in compliance with requirements.

Truck(s)

• No Tolerance Items - Straps frayed, Seat belt frayed or not latching, Lights not working, Tires below DOT requirements, Fire Ext missing, not in correct bracket or out of date on last service, Truck Binder missing or missing required documentation, Spare fuses missing and Winch Bar in cab** If not in compliance, a score of (-50) will be entered on that line.

• Were violations discovered while completing audit?

  Select Location is in compliance. Location is NOT in compliance with requirements.

  • Location is in compliance.
  • Location is NOT in compliance with requirements.

Forklift(s)

• No Tolerance Items - Operators observed not wearing seatbelts, any expired forklift license, non working parking break or any visual obstruction on the overhead guard.- If not in compliance, a score of (-50) will be scored on that line.

• Were violations involving forklifts/piggybacks discovered while completing audit?

  Select Location is in compliance. Location is NOT in compliance with requirements.

  • Location is in compliance.
  • Location is NOT in compliance with requirements.

• Are all required employees operating with a forklift/piggyback certification?

  Select Location is in compliance. Location is NOT in compliance with requirements.

  • Location is in compliance.
  • Location is NOT in compliance with requirements.

Repeated Violations

• A score of -50 for repeat violations since last audit.

• Were repeated violations discovered while completing audit?

  Select Location is in compliance. Location is NOT in compliance with requirements.

  • Location is in compliance.
  • Location is NOT in compliance with requirements.

BASIC CSVA

• Negative roadside inspections resulting in an OOS from the last fleet audit will have a -(50) point deduction under the no tolerance session

• Any OOS (out of service) since previous audit?

  Select Location is in compliance. Location is NOT in compliance with requirements.

  • Location is in compliance.
  • Location is NOT in compliance with requirements.

Fleet Technology

• Are there unassigned engine hours/miles greater than 1% of six month total miles?

  Select Location is in compliance. Location is NOT in compliance with requirements.

  • Location is in compliance.
  • Location is NOT in compliance with requirements.

• Are all drivers logged into HOS as required?

  Select Location is in compliance. Location is NOT in compliance with requirements.

  • Location is in compliance.
  • Location is NOT in compliance with requirements.

• Are all drivers completely a daily pre/post trip in ELD Flex?

  Select Location is in compliance. Location is NOT in compliance with requirements.

  • Location is in compliance.
  • Location is NOT in compliance with requirements.