2024 Health and Safety Audit Tool - Shared with Site Teams

Title Page

Conducted on
Prepared by
Site
Regional Manager
Project Manager
Health and Safety Team

Risk Assessment Matrix

1. Administration Checks and Donesafe (Pre-site)

1.1 Evidence contractors are attending weekly H&S site meetings?

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1.2 Evidence of daily pre-start meetings held, including Ryman facilitated meetings with sufficient contractors representation in attendance, and crane crew pre-start meetings?

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1.3 Accidents, near misses, unsafe acts, injuries and hazards are reported and recorded in Donesafe with adequate detail and are closed out in a timely manner?

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1.4 Safety observations and task observations are being reported and recorded into Donesafe?

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1.5 Contribution to health and safety reporting maintained by wider site management. Corrective actions are closed out on time (not in the Overdue state)?

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1.6 Permit system is in place (used, closed out in time, appropriate controls identified)

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1.7 SWMS or similar risk assessment in place for work at height activities (complete a spot check). Evidence available that workers are reviewing and signing on to the risk assessment every 3 months (minimum interval).

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1.8 SWMS or similar risk assessment in place for mobile plant activities (complete a spot check). Evidence available that workers are reviewing and signing on to the risk assessment every 3 months (minimum interval).

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1.9 SWMS or similar risk assessment in place for work at electrical works (e.g. installation. commissioning/decommissioning). Evidence available that workers are reviewing and signing on to the risk assessment every 3 months (minimum interval).

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1.10 SWMS or similar risk assessment in place for crane and lifting activities (complete a spot check) e.g. general activities, movement of crane, erection/dismantlement etc. All operators, dogman and other relevant workers or management have read and signed onto the risk assessment.

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1.11 A SWMS or similar risk assessment is in place (with adequate planning) for erection, alteration and dismantle of scaffolding. Evidence available that workers are reviewing and signing on to the risk assessment every 3 months (minimum interval).

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1.12 SWMS or similar risk assessment in place for handling and installation of pre-cast elements. Evidence available that workers are reviewing and signing on to the risk assessment every 3 months (minimum interval).

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1.13 SWMS or similar risk assessment in place for concrete pour operations, which includes use of additional PPE to manage the risk of concrete burns, exclusion zones/TMP to manage isolation of pumping activities, and cones, barriers, tape or bunting to isolate any areas underneath concrete pours (on level above). Evidence available that workers are reviewing and signing on to the risk assessment every 3 months (minimum interval).

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2. General

2.1 Site offices have a current EWOF

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2.2 Public and the construction site entry points are being controlled (e.g. gate person) - perimeter fencing is secure and a minimum of 1.8 metres (wherever possible). Segregation between the village and the construction site is effective e.g. children / visitors / residents are not able to access the construction site?

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2.3 Defined walkways are providing adequate protection for pedestrians. They are clear of materials/rubbish and have sufficient crossing points. Walkways are being observed by pedestrians?

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2.4 No music radios or earphones in use on site

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2.5 All site personnel are compliant with PPE requirements (including additional/specialist PPE as appropriate for the task)?

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2.6 Safety signage e.g. hazard board, mandatory PPE, assembly point, powder actuated tools (Ramset) etc. is displayed and updated?

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2.7 All new workers have completed a H&S induction. Sign-in / Sign-out system is maintained correctly. Spot check some workers.

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2.8 Erosion and sediment controls are in place and working effectively (environmental management)

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2.9 Good housekeeping throughout the work area/site. Lighting is sufficient - inside buildings have sufficient task lighting and area lighting e.g. stairs, site has sufficient lighting e.g. walkway lighting in winter for mornings

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2.10 Laydown areas for storage/materials are clearly demarcated or are well managed, tidy and clear from roadways and access ways. Sufficient waste bins onsite (including different types of waste) and emptied regularly. Loose materials tied down/secure from wind gusts

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3. Cranes, Hoists and Other Lifting Devices

3.1 Dogman and crane crew working effectively to ensure lifts undertaken in a safe method. There are sufficient dogman available for the crane and task required (talk to the team) )for example, some lifts may require two dogman e.g. blind lifts, lifts on upper floors)

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3.2 Where multiple cranes are operating in the same area crane crew are able to explain the controls in place to prevent a clash (also applies to mobile plant with a boom that may interfere with crane operations)

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3.3 Other workers assisting in landing load e.g. pre-cast panels, are under direct supervision by a trained and competent dogman?

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3.4 2-way radio communication in place between operator & dogmen. Consideration given to use of hands-free radios.

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3.5 Tag lines are in use (minimum 16 mm natural fiber/non-conductive)

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3.6 Exclusion zones with barriers in place where possible. Where this isnt possible dogman and other warning signals used to clear lift paths. Warning signals using horns or whistles to warn other workers of overhead loads. Workers obeying exclusion zones and dogmans instructions (ask the dogman)

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3.7 Cranes set up level on all axis. Use of outriggers/stabilizers with pads ( e.g. mobile crane and truck-mounted crane)

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3.8 All load-bearing hooks have a safety catch fitted unless a specific working instruction indicates otherwise, and the weight being lifting must not exceed the capacity of the lifting equipment

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3.9 All lifting equipment correctly tagged, in good condition (inspection within 12 months) / stamped with WLL / SWL and are up-to-date. Crane bins have current certification tag. Pallet/brick cage in use for pallets, is in good condition and with current certification.

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3.10 Damaged, faulty and out-of-certification equipment is removed from use and separated from operational equipment

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3.11 Crane has following devices and documentation: - Daily pre-start check - Up-to-date 12 Months annual Inspection and service inspections (Hourly Intervals) as specified by manufacturer - Manual and load chart in cab - Anti-two block system Load indicator - Mobile and tower cranes have calibrated anemometer fitted to measure wind readings - Dry chemical powder (DCP) Fire Extinguisher is located on Crane, tagged within date and charged

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3.12 Man cage in good condition and certified. Work at Height Permit in place, emergency rescue plan, operator harnessed & hooked to block, secondary life line set above crane hook. Man Cage is only in use with tower crane, or in an emergency.

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3.13 Tower crane base is isolated from unauthorized access (including after hours) using locks, fencing, barbed wire

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3.14 Crane set up area has been verified as suitable for the equipment and lifting activities. Geotechnical information is available for the ground that confirms its suitability. This may be in the form of an initial site establishment geotechnical survey of the site, or a specific Crane/Plant Geotechnical Check for the liftings area/s. If the ground is verified via the a historic geotechnical survey of the site the team can demonstrate how the ground has been reassessed and verified as safe for ongoing lifting activities (refer to SCW for further information).

Risk Assessment

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4. Elevated Work Platforms

4.1 Documentation in place (e.g. SWMS, logbook completed prior to use, compliance certificate in date 6 month)

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4.2 Self closing gates and emergency stops working correctly

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4.3 Set up on level and secure ground and outriggers are in use if required

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4.4 Harnesses are being worn on EWPs (e.g. boom lift, truck mounted and trailer-mounted) that have a rated anchor point and a working at height permit in place

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4.5 Exclusion zones with barriers and warning signs in place where required or identified in risk assessment. Operator faces direction of travel while moving

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4.6 Evidence sighted to ensure that operators are competent with current training (spot check some workers) (refer to SCW for requirements) (obtain worker/s name to review training register)

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4.7 Emergency rescue plan completed (e.g. via SWMS), and all workers involved in the task inducted to the plan. This may require two people to be present during EWP operations depending on the operation risk. For lone work activities controls to manage this risk is in place.

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5. Excavations and Underground Services

5.1 There is a permit to work in place for breaking ground activities and permit conditions are being followed.

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5.2 Hand tools and/or hydro/jet-vac excavation method is used within a minimum of 2.0m distance of any live services.

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5.3 Spoil, plant, equipment and material 1m clear of the excavation ZOI (zone of influence).

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5.4 Edge protection or exclusion zones are in place where there is a risk of fall from height or slips trips to falls. For example scaffold edge protection, or barriers or bunting (1m from edge) to isolate the excavation.

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Excavations Over 1.5 Metres

5.5 Access is clear and ladders/stairs in place where necessary.

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5.6 Isolation (or demarcation) is in place at excavation 'zone of influence' (ZOI) a minimum of 1m from excavation to help prevent mobile plant or material/spoil comprising the excavation.

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5.7 Shoring/battering/benching/sheet piling to prevent collapse and no person enters an unsupported section of the excavation (if sheet piling is present engineers drawings must be available).

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5.8 A stand-by person (not in the excavation) is in place in case of an emergency.

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5.9 Up-to-date as built and temporary service plans are available onsite and to workers who are breaking ground.

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5.10 An Emergency Rescue Plan is in place where there is a potential of an emergency arising from ground slips or service strike.

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6. Hand, Power Tools, and Equipment

6.1 Leads in good condition, tagged and in date?

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6.2 Hot work permits are in place (complete spot check). Hot works being performed as per Hot Work permit, health and safety controls, and PPE are implemented.

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6.3 Leads and lighting safely placed, secured off the ground where practical (for example this is not always possible in lined buildings)

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6.4 All electrical items plugged into RCD/RCBO

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6.5 Work stations are set up on stable ground and tools are in use correctly for tasks such as cutting/sawing materials

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6.6 Tool safety components in place (e.g. guards, handles as required). No 9-inch grinders in use on-site.

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6.7 Dust extraction fitted to all appropriate/applicable tools?

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6.8 P.A.T.'s have current 6 month certificate.

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6.9 Tools requiring repair/servicing are locked out.

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6.10 Generator has name plate and electrical certificate of compliance. Generator is setup away from flammables, traffic and water.

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6.11 Generator documentation in place (eg manual, service documents).

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6.12 Welding sets are tested and tagged and in good condition.

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7. Mobile Plant

7.1 Mobile plant and vehicles are adhering to site speed limit.

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7.2 Exclusion zones in place where required with barriers, bunting, signage etc

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7.3 Plant being controlled with spotters where required (e.g. where the plant is required to reverse or operate in close proximity to other workers or structures)

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7.4 Spotters are trained (as per SCW Mobile Plant requirements)

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7.5 Safe zones and 'thumbs up' approach rule being observed by other workers.

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7.6 When exiting plant the machine is turned off and attachments lowered. Mobile plant is not left unattended with the keys in.

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7.7 Machines are parked on level ground where possible and wheels are chocked where there is a risk of moving such as when on a gradient/slope (minimum of two chocks, and 25% diameter of wheel size).

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7.8 Mobile plant is a minimum of 1m clear of the edge of the zone of influence of any excavation unless carrying out the excavation works.

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7.9 Quick hitches must be in place including any safety devices i.e. safety pins or safety wedges (excavator), and lifting eyes certified (if used for lifting).

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7.10 Machines are fit for purpose and have certified roll over protective structures.

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7.11 All mobile plant is fitted with a warning beacon, a functional reversing indicator where installed by the manufacturer, and fit-for-purpose reversing, wing and rear-view mirrors where installed by the manufacturer.

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7.12 Operators are not using phone, are wearing seatbelt and are in passenger approved seating.

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7.13 Lifting points and equipment used for rigging loads are to be certified. Chains, slings etc are in good condition, are marked with WLL and have current inspection (12 months). All lifting attachments (e.g. buckets) are removed prior to using lifting point.

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7.14 Dust controlled and water cart available.

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7.15 Documentation in place (e.g. plant certification, pre-start checks, service records, operators manual in cab) (spot check some plant items)

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7.16 Driver inductions are being completed for all trucks and a full induction is being completed for those drivers who complete physical work e.g. hiab operators.

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8. Pre-Cast Elements

8.1 Safe access/egress and adequate controls are available for rigging and de-rigging the precast elements to minimize working at height risks

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8.2 Certified and undamaged toaster racks are available for storing concrete pre-cast panels.

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8.3 Infill board installation occurring from the ground where possible. If not possible, methodology discussed with Project Manager for approval and controls are identified to manage risks e.g. falls from height.

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8.4 Infill boards are free from excessive knots, cracks or shrinkage (more than 2 knots in a line across the width of the timber infill, the infill must be discarded).

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8.5 Infill boards are secured to eliminate dislodgement e.g. 'strongbacks' and lateral blocks (refer to Infill Board SOP).

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9. Scaffold (Including Edge Protection)

9.1 Scaffold tag present, signed by a competent person, and dated within 7 days. Scaffold duty (SWL) is specified. Where the scaffold is unsafe/incomplete barriers and/or signage are in place and tags removed.

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9.2 Sole boards are on stable, level ground.

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9.3 Planks observed/checked are secure, no gaps greater than 50mm on deck.

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9.4 Guard rails are present (toprail: 900-1100 and mid rail 450-550), including internal handrails where there is a risk of fall.

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9.5 No step ups/downs greater than 300mm (otherwise step up plank needed).

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9.6 Scaffold to workface distance is no wider than 300mm.

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9.7 External and internal kickboards are in place in all areas.

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9.8 Internal hop-up and/or kickboards are in place where there is a risk of dropped objects (i.e. prior to completion of the facade). Internal kickboards may be removed to allow for exterior cladding works only (e.g. bricklaying, painters, glaziers).

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9.9 Scaffold ties (ties, rakers or horizontal stabilizers) are present and scaffold feels secure.

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9.10 Loading bays are not overloaded and are signposted with safe working load (SWL). Internal kickboards and brickguards (or scrim) are in place.

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9.11 Stair access is tortured path or has self-closing gates on each level of scaffolding.

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9.12 Mesh/scrim installed and fitted correctly from the first working platform. Once the scaffold is completed, scrim should extend 2.0m above the top platform.

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9.13 Catch-fans (crash decks) are installed over all significant building entries/exits.

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9.14 Scaffolding height built to a height that is 1m or less from building roof height. If roof pitch is over 25 degrees, edge protection is installed against gutter line OR scaffold deck is no lower than 300mm from gutter line where practical.

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9.15 Scaffold clear of debris/rubbish. Equipment and materials not being stored on working platforms and no materials are leaned against scaffold.

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9.16 Brick guards in all areas (where bricks are being laid) unless the scaffold is shrink-wrapped.

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9.17 Adequate scaffolders are available to make alterations for trades.

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9.18 Only trained and competent scaffolders are making, modifications or alterations to scaffolding e.g. removal of guardrails, kickboards or decks. Talk to the scaffold team.

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9.19 Exclusion zones are in place below where there is risk of dropped objects (including during erection, alteration and dismantlement).

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9.20 Scaffold edge protection e.g. steel/scaffold is in place to protect from falls. Where it is not practical to use scaffold edge protection (e.g. due to floor/ground that cannot be bolted into), the edge protection must be adequately constructed, secured and suitable to protect from falls and installed 1.0m or more from the edge if possible.

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9.21 Gin wheels and hoists are rated, marked with a safe working load and are installed by a competent scaffolder. Exclusion zones are established with barriers. Ropes are fibre and in adequate condition with no person standing under the load during lifting. See 'Gin Wheels and Pulleys Information Sheet' for full requirements.

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9.22 Roof gable ends have edge protection installed where people are accessing roof.

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9. Mobile Scaffold

9.23 Mobile scaffold is constructed by a trained and competent person (refer to SCW).

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9.24 Mobile scaffold suitable for its intended purpose, in good condition, and includes up-to-date scaff tag (within 7 days), full decks and bracing as per manufacturer's specifications.

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9.25 Guard rails and kickboards are present (toprail: 900-1100 and mid rail 450-550).

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9.26 Appropriate access and egress to mobile scaffold e.g. secured ladders, platform hatches/trap doors are closed after accessing the platform.

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9.27 Mobile scaffold is set up on firm, level ground and a minimum 1.0m distance from the zone of influence (ZOI) of any excavation, casters/wheels are fully locked when in use and users exit scaffold while it is being moved.

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9.28 Mobile scaffold is stable. 3:1 height, width ratio for over 2m, 2:1 height width ratio for under 2m, outriggers in use where fitted and required as per manufacturers instructions.

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9.29 Exclusion zones are established/demarcated around mobile scaffold where there is risk of falling objects causing harm (as deemed by the risk assessment).

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10. Work At Height, Dropped Objects and TWP

10.1 Areas below work at height are excluded or controlled by a spotter, where there is risk of dropped objects.

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10.2 Only approved ladders and platforms are in use.

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10.3 Platform ladders set up correctly, in good condition and commercial/industrial grade (150kg). Workers performing work from the platform only. Safety steps are in good condition and commercial/industry grade (150kg).

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10.4 Barriers/edge protection/warning sign in place for exposed edge/dropped objects/open penetrations. Edge protection installed in a manner that reduces risk of a fall e.g. not working on a live edge. Demarcation (e.g. bunting, cones) is minimum 2m back from live edge.

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10.5 Stilts used on even ground. Area has good housekeeping and no unprotected openings. Workers are competent (e.g. complete in-house training from their company) in the use of stilts.

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10.6 Work at Height Permit's are in place for permitted work (see SCW for permit requirements).

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10. Safety Nets

10.7 Safety nets are secure on suitable anchor points and are attached with tie ropes or karabiners to the supporting structure or to specifically designed anchor points on the structure.

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10.8 Safety nets certified with current test label, clean/clear area below, free from debris.

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10.9 Safety net deflection and catching widths in case of a fall to be calculated by installer. Enough clear space maintained below the net so that as the net deflects, the person who has fallen does not strike an obstacle, other person, or the ground.

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10.10 Safety net handover documentation provided by installer, including: confirming the nets are suitable for purpose, rescue procedures (a rescue plan must be in place before work on the nets begins), inspection procedures and removing debris from the nets.

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10. Harness Use

10.11 Harnesses being used when required and fitted correctly, within certification (6 months).

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10.12 Fall prevention/restraint systems is used in preference over fall arrest systems where possible.

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10.13 Use of a certified anchor point or equivalent that is capable of withstanding the force of a fall.

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10.14 A harness register is available onsite and includes all harness details such as date of production (within 5 years) and certification date (within 6 months). Out of date harnesses are removed from use and/or discarded.

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10.15 Evidence sighted to ensure workers are trained and competent with current trainings (complete a spot check and obtain worker names to check training register) (refer to SCW for details).

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10. Fall Arrest

10.16 Harness lanyard is equipped with a 1-2m shock absorber and fall distances calculated to ensure no ground impact.

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10.17 Swing distances have been calculated and the anchor points are positioned appropriately to minimize swing back/pendulum effect.

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10.18 Height rescue plan is in place considering scenarios including medical event, and tower crane operator rescue.

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11. Chemicals

11.1 Hazardous Chemicals in appropriate containers, labelled and stored safely (security, secondary containment, ventilation)

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11.2 Hazardous Chemicals register and SDS's available and up to date (spot check items found on-site). If required Chemical Handler Training is held by workers.

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11.3 Guidelines, procedures and restrictions are followed (spot check some SDS with workers).

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11.4 Spill kits are available throughout site.

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11.5 MSDS are available to workers using hazardous substances. All chemicals are labeled and stored in appropriate containers. Chemicals are stored in designated hazardous substance cabinets, or as per SDS. Refueling bund/s in place.

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12. Concrete Pumps and Pours

12.1 Geotechnical information is available for the ground that confirms its suitability for concrete pump set up areas. This may be in the form of an initial site establishment geotechnical survey of the site, or a specific plant Geotechnical Check for the pump area/s. If the ground is verified via the a historic geotechnical survey of the site the team can demonstrate how the ground has been reassessed and verified as safe for ongoing lifting activities (refer to SCW Mobile Plant for further information).

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13. Emergencies

13.1 Evacuation/Emergency Drills current/recorded and procedures displayed.

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13.2 There are sufficient exit routes and these are clear of obstructions. Exit signage and routes are signposted or otherwise identified.

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13.3 First Aid Kits, emergency equipment e.g. defibrillator and spill kits, are easily accessible and correctly stocked. Defib annual check is in date, battery is charged.

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13.4 There are an adequate number of fire extinguishers, they are easily accessible, fully charged, and have current tag (within 12 months).

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13.5 Emergency management folder and signage is up to date.

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13.6 Mobile plant emergency rescue plan in place (including vehicle rollover emergency)

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14. Workers Wellbeing

14.1 Toilets clean and 1 per 15 people onsite. Separate toilets available for male/females.

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14.2 Break areas tidy and sufficient covered space for workers onsite

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15. Administration Checks and DoneSafe (On-site)

15.1 Ryman Site Safety Management Plan is up to date.

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15.2 WorkSafe notifications in place and up to date for notifiable works.

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15.3 Ryman team member and Ryman labour hire training matrix is up to date.

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15.4 External and internal traffic management plans in place and being followed.

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Contractor Management

15.6 SSSP's are held for contractors, and are up to date (complete spot check).

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15.7 Training registers are held for contractors, and are up to date (complete spot check).

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15.8 Hazardous substances registers are held for relevant contractors, and are up to date (complete spot check).

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15.9 Contractors hold SiteWise with a score of 75% or above (complete spot check).

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Critical Risk Training/Competency and Documentation

15.10 Site service as-laid/as-built underground service drawings are regularly maintained and available for review by relevant workers (e.g. permit to break ground issuers/receivers).

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15.11 Crane daily lift plans are being completed for crane and hiab lifts. Complex lift plans are completed for complex lifts (refer to SCW for requirements)

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15.12 All Crane Operators and Dogmen are competent with current training and licenses, these are sighted at induction, and training is recorded on training register/s.

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15.13 Cranes and lifting equipment register available and maintained by the equipment owner. Register includes: - Equipment's unique identification number - Type of crane and lifting equipment (e.g. crane, slings, shackles, brick cages, chains) - Certifications Date of Expiry - Maintenance carried out on lifting equipment

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15.5 Where multiple cranes are operating in the same area there is an anti-clash agreement (up-to-date and read and signed onto by all workers). Also applies to mobile plant with a boom that may interfere with crane operations.

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15.14 Electricians are competent with current trainings/licenses with current CoC (spot check some workers credentials), these are sighted at induction, and training is recorded on training register. Apprentice Electricians are under supervision (refer to SCW for supervision requirements).

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15.15 Scaffold documentation in place (e.g. design verification, engineer plan, scaffold register, handover cert).

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15.16 Scaffolder/Supervisor are competent with current trainings and certificates (spot check some workers credentials), these are sighted at induction, and training is recorded on training register. If a scaffolder is under training, they must be supervised by a scaffolder who is permitted to erect, alter, dismantle the scaffold. Refer to SCW for requirements.

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15.17 EWP operators and other workers working at height are competent with current trainings/certificates (spot check some workers credentials), these are sighted at induction, and training is recorded on training register. Refer to SCW for requirements.

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15.18 An equipment register is held and is up-to-date for harness and height equipment.

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15.19 Mobile Plant Operators have required licenses, these are sighted at induction, and recorded on an up-to-date training register (spot check some workers credentials). See SCW for requirements (including supervision requirements).

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2024 Health and Safety Audit Tool - Shared with Site Teams

Free 2024 Health and Safety Audit Tool - Shared with Site Teams Checklist

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Convert your paper checklists into digital forms

1. Administration Checks and Donesafe (Pre-site)

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2. General

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3. Cranes, Hoists and Other Lifting Devices

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4. Elevated Work Platforms

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5. Excavations and Underground Services

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Excavations Over 1.5 Metres

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6. Hand, Power Tools, and Equipment

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7. Mobile Plant

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