Information
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Client Name
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Venue
-
Conducted on
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Prepared by
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Location
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Staffing Needs
Times
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What time do we have access to set up?
- NA
- 6:00 am
- 6:30 am
- 7:00 am
- 7:30 am
- 8:00 am
- 8:30 am
- 9:00 am
- 9:30 am
- 10:00 am
- 10:30 am
- 11:00 am
- 11:30 am
- 12:00 pm (noon)
- 12:30 pm
- 1:00 pm
- 1:30 pm
- 2:00 pm
- 2:30 pm
- 3:00 pm
- 3:30 pm
- 4:00 pm
- 4:30 pm
- 5:00 pm
- 5:30 pm
- 6:00 pm
- 6:30 pm
- 7:00 pm
- 7:30 pm
- 8:00 pm
- 8:30 pm
- 9:00 pm
- 9:30 pm
- 10:00 pm
- 10:30 pm
- 11:00 pm
- 11:30 pm
- 12:00 am (midnight)
- 12:30 am
- 1:00 am
-
What time will guests be arriving?
- NA
- 6:00 am
- 6:30 am
- 7:00 am
- 7:30 am
- 8:00 am
- 8:30 am
- 9:00 am
- 9:30 am
- 10:00 am
- 10:30 am
- 11:00 am
- 11:30 am
- 12:00 pm (noon)
- 12:30 pm
- 1:00 pm
- 1:30 pm
- 2:00 pm
- 2:30 pm
- 3:00 pm
- 3:30 pm
- 4:00 pm
- 4:30 pm
- 5:00 pm
- 5:30 pm
- 6:00 pm
- 6:30 pm
- 7:00 pm
- 7:30 pm
- 8:00 pm
- 8:30 pm
- 9:00 pm
- 9:30 pm
- 10:00 pm
- 10:30 pm
- 11:00 pm
- 11:30 pm
- 12:00 am (midnight)
- 12:30 am
- 1:00 am
-
What time would you like the doors open to the reception?
- NA
- 6:00 am
- 6:30 am
- 7:00 am
- 7:30 am
- 8:00 am
- 8:30 am
- 9:00 am
- 9:30 am
- 10:00 am
- 10:30 am
- 11:00 am
- 11:30 am
- 12:00 pm (noon)
- 12:30 pm
- 1:00 pm
- 1:30 pm
- 2:00 pm
- 2:30 pm
- 3:00 pm
- 3:30 pm
- 4:00 pm
- 4:30 pm
- 5:00 pm
- 5:30 pm
- 6:00 pm
- 6:30 pm
- 7:00 pm
- 7:30 pm
- 8:00 pm
- 8:30 pm
- 9:00 pm
- 9:30 pm
- 10:00 pm
- 10:30 pm
- 11:00 pm
- 11:30 pm
- 12:00 am (midnight)
- 12:30 am
- 1:00 am
-
What time does the ceremony begin?
- NA
- 6:00 am
- 6:30 am
- 7:00 am
- 7:30 am
- 8:00 am
- 8:30 am
- 9:00 am
- 9:30 am
- 10:00 am
- 10:30 am
- 11:00 am
- 11:30 am
- 12:00 pm (noon)
- 12:30 pm
- 1:00 pm
- 1:30 pm
- 2:00 pm
- 2:30 pm
- 3:00 pm
- 3:30 pm
- 4:00 pm
- 4:30 pm
- 5:00 pm
- 5:30 pm
- 6:00 pm
- 6:30 pm
- 7:00 pm
- 7:30 pm
- 8:00 pm
- 8:30 pm
- 9:00 pm
- 9:30 pm
- 10:00 pm
- 10:30 pm
- 11:00 pm
- 11:30 pm
- 12:00 am (midnight)
- 12:30 am
- 1:00 am
-
What time does bar open?
- NA
- 6:00 am
- 6:30 am
- 7:00 am
- 7:30 am
- 8:00 am
- 8:30 am
- 9:00 am
- 9:30 am
- 10:00 am
- 10:30 am
- 11:00 am
- 11:30 am
- 12:00 pm (noon)
- 12:30 pm
- 1:00 pm
- 1:30 pm
- 2:00 pm
- 2:30 pm
- 3:00 pm
- 3:30 pm
- 4:00 pm
- 4:30 pm
- 5:00 pm
- 5:30 pm
- 6:00 pm
- 6:30 pm
- 7:00 pm
- 7:30 pm
- 8:00 pm
- 8:30 pm
- 9:00 pm
- 9:30 pm
- 10:00 pm
- 10:30 pm
- 11:00 pm
- 11:30 pm
- 12:00 am (midnight)
- 12:30 am
- 1:00 am
-
What time will last call be for the bar?
- NA
- 6:00 am
- 6:30 am
- 7:00 am
- 7:30 am
- 8:00 am
- 8:30 am
- 9:00 am
- 9:30 am
- 10:00 am
- 10:30 am
- 11:00 am
- 11:30 am
- 12:00 pm (noon)
- 12:30 pm
- 1:00 pm
- 1:30 pm
- 2:00 pm
- 2:30 pm
- 3:00 pm
- 3:30 pm
- 4:00 pm
- 4:30 pm
- 5:00 pm
- 5:30 pm
- 6:00 pm
- 6:30 pm
- 7:00 pm
- 7:30 pm
- 8:00 pm
- 8:30 pm
- 9:00 pm
- 9:30 pm
- 10:00 pm
- 10:30 pm
- 11:00 pm
- 11:30 pm
- 12:00 am (midnight)
- 12:30 am
- 1:00 am
-
What time would you like the hors d' oeuvres out?
- NA
- 6:00 am
- 6:30 am
- 7:00 am
- 7:30 am
- 8:00 am
- 8:30 am
- 9:00 am
- 9:30 am
- 10:00 am
- 10:30 am
- 11:00 am
- 11:30 am
- 12:00 pm (noon)
- 12:30 pm
- 1:00 pm
- 1:30 pm
- 2:00 pm
- 2:30 pm
- 3:00 pm
- 3:30 pm
- 4:00 pm
- 4:30 pm
- 5:00 pm
- 5:30 pm
- 6:00 pm
- 6:30 pm
- 7:00 pm
- 7:30 pm
- 8:00 pm
- 8:30 pm
- 9:00 pm
- 9:30 pm
- 10:00 pm
- 10:30 pm
- 11:00 pm
- 11:30 pm
- 12:00 am (midnight)
- 12:30 am
- 1:00 am
-
How are the hors d' oeuvres to be served?
-
What time is main food to be ready?
- NA
- 6:00 am
- 6:30 am
- 7:00 am
- 7:30 am
- 8:00 am
- 8:30 am
- 9:00 am
- 9:30 am
- 10:00 am
- 10:30 am
- 11:00 am
- 11:30 am
- 12:00 pm (noon)
- 12:30 pm
- 1:00 pm
- 1:30 pm
- 2:00 pm
- 2:30 pm
- 3:00 pm
- 3:30 pm
- 4:00 pm
- 4:30 pm
- 5:00 pm
- 5:30 pm
- 6:00 pm
- 6:30 pm
- 7:00 pm
- 7:30 pm
- 8:00 pm
- 8:30 pm
- 9:00 pm
- 9:30 pm
- 10:00 pm
- 10:30 pm
- 11:00 pm
- 11:30 pm
- 12:00 am (midnight)
- 12:30 am
- 1:00 am
-
Are we doing cake cutting and service?
-
If yes, approximately what time?
- NA
- 6:00 am
- 6:30 am
- 7:00 am
- 7:30 am
- 8:00 am
- 8:30 am
- 9:00 am
- 9:30 am
- 10:00 am
- 10:30 am
- 11:00 am
- 11:30 am
- 12:00 pm (noon)
- 12:30 pm
- 1:00 pm
- 1:30 pm
- 2:00 pm
- 2:30 pm
- 3:00 pm
- 3:30 pm
- 4:00 pm
- 4:30 pm
- 5:00 pm
- 5:30 pm
- 6:00 pm
- 6:30 pm
- 7:00 pm
- 7:30 pm
- 8:00 pm
- 8:30 pm
- 9:00 pm
- 9:30 pm
- 10:00 pm
- 10:30 pm
- 11:00 pm
- 11:30 pm
- 12:00 am (midnight)
- 12:30 am
- 1:00 am
-
What time is event over?
- NA
- 6:00 am
- 6:30 am
- 7:00 am
- 7:30 am
- 8:00 am
- 8:30 am
- 9:00 am
- 9:30 am
- 10:00 am
- 10:30 am
- 11:00 am
- 11:30 am
- 12:00 pm (noon)
- 12:30 pm
- 1:00 pm
- 1:30 pm
- 2:00 pm
- 2:30 pm
- 3:00 pm
- 3:30 pm
- 4:00 pm
- 4:30 pm
- 5:00 pm
- 5:30 pm
- 6:00 pm
- 6:30 pm
- 7:00 pm
- 7:30 pm
- 8:00 pm
- 8:30 pm
- 9:00 pm
- 9:30 pm
- 10:00 pm
- 10:30 pm
- 11:00 pm
- 11:30 pm
- 12:00 am (midnight)
- 12:30 am
- 1:00 am
-
What time do we have to be cleaned up and out?
- NA
- 6:00 am
- 6:30 am
- 7:00 am
- 7:30 am
- 8:00 am
- 8:30 am
- 9:00 am
- 9:30 am
- 10:00 am
- 10:30 am
- 11:00 am
- 11:30 am
- 12:00 pm (noon)
- 12:30 pm
- 1:00 pm
- 1:30 pm
- 2:00 pm
- 2:30 pm
- 3:00 pm
- 3:30 pm
- 4:00 pm
- 4:30 pm
- 5:00 pm
- 5:30 pm
- 6:00 pm
- 6:30 pm
- 7:00 pm
- 7:30 pm
- 8:00 pm
- 8:30 pm
- 9:00 pm
- 9:30 pm
- 10:00 pm
- 10:30 pm
- 11:00 pm
- 11:30 pm
- 12:00 am (midnight)
- 12:30 am
- 1:00 am
Set Up
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Will you be having a head table?
-
Will you have a sweetheart table?
-
How many guest tables will be set?
- 1
- 2
- 3
- 4
- 5
- 6
- 7
- 8
- 9
- 10
- 11
- 12
- 13
- 14
- 15
- 16
- 17
- 18
- 19
- 20
- 21
- 22
- 23
- 24
- 25
- 26
- 27
- 28
- 29
- 30
- 31
- 32
- 33
- 34
- 35
- 36
- 37
- 38
- 39
- 40
-
How will you be labeling the guest tables?
-
How many guests will be seated at each table?
-
How many guest tables will be reserved for family?
- 1
- 2
- 3
- 4
- 5
- 6
- 7
- 8
- 9
- 10
- 11
- 12
- 13
- 14
- 15
- 16
- 17
- 18
- 19
- 20
- 21
- 22
- 23
- 24
- 25
- 26
- 27
- 28
- 29
- 30
- 31
- 32
- 33
- 34
- 35
- 36
- 37
- 38
- 39
- 40
-
Where will the family tables be located?
-
What order would you like the family tables released or served?
-
Does the venue have tables available for us to use as food tables?
-
What size are the tables available for the food?
Service
-
Would you like someone from our staff to serve the Bride and Groom?<br>(Explain the benefits of this)
-
If this is a plated meal, what system will be in place to determine which guests get which meal?
Decor
-
What are the colors for your wedding?
-
What type and color of flowers will you have for your wedding?
-
Will your florist be supplying any flowers to go on the food tables?
Vendors
-
What is the name and contact info for the rental company you are using?
-
What time is the rental company to arrive?
- NA
- 6:00 am
- 6:30 am
- 7:00 am
- 7:30 am
- 8:00 am
- 8:30 am
- 9:00 am
- 9:30 am
- 10:00 am
- 10:30 am
- 11:00 am
- 11:30 am
- 12:00 pm (noon)
- 12:30 pm
- 1:00 pm
- 1:30 pm
- 2:00 pm
- 2:30 pm
- 3:00 pm
- 3:30 pm
- 4:00 pm
- 4:30 pm
- 5:00 pm
- 5:30 pm
- 6:00 pm
- 6:30 pm
- 7:00 pm
- 7:30 pm
- 8:00 pm
- 8:30 pm
- 9:00 pm
- 9:30 pm
- 10:00 pm
- 10:30 pm
- 11:00 pm
- 11:30 pm
- 12:00 am (midnight)
- 12:30 am
- 1:00 am
-
What is the name and contact info for your linen company?
-
What time is the linen company to arrive?
- NA
- 6:00 am
- 6:30 am
- 7:00 am
- 7:30 am
- 8:00 am
- 8:30 am
- 9:00 am
- 9:30 am
- 10:00 am
- 10:30 am
- 11:00 am
- 11:30 am
- 12:00 pm (noon)
- 12:30 pm
- 1:00 pm
- 1:30 pm
- 2:00 pm
- 2:30 pm
- 3:00 pm
- 3:30 pm
- 4:00 pm
- 4:30 pm
- 5:00 pm
- 5:30 pm
- 6:00 pm
- 6:30 pm
- 7:00 pm
- 7:30 pm
- 8:00 pm
- 8:30 pm
- 9:00 pm
- 9:30 pm
- 10:00 pm
- 10:30 pm
- 11:00 pm
- 11:30 pm
- 12:00 am (midnight)
- 12:30 am
- 1:00 am
-
Who is responsible for folding the linen napkins?
-
What is the name and contact info for your DJ?
-
What time is the DJ to arrive?
- NA
- 6:00 am
- 6:30 am
- 7:00 am
- 7:30 am
- 8:00 am
- 8:30 am
- 9:00 am
- 9:30 am
- 10:00 am
- 10:30 am
- 11:00 am
- 11:30 am
- 12:00 pm (noon)
- 12:30 pm
- 1:00 pm
- 1:30 pm
- 2:00 pm
- 2:30 pm
- 3:00 pm
- 3:30 pm
- 4:00 pm
- 4:30 pm
- 5:00 pm
- 5:30 pm
- 6:00 pm
- 6:30 pm
- 7:00 pm
- 7:30 pm
- 8:00 pm
- 8:30 pm
- 9:00 pm
- 9:30 pm
- 10:00 pm
- 10:30 pm
- 11:00 pm
- 11:30 pm
- 12:00 am (midnight)
- 12:30 am
- 1:00 am
-
Does your DJ need table linen?
-
What is the name and contact info for your florist?
-
What time is the florist to arrive?
- NA
- 6:00 am
- 6:30 am
- 7:00 am
- 7:30 am
- 8:00 am
- 8:30 am
- 9:00 am
- 9:30 am
- 10:00 am
- 10:30 am
- 11:00 am
- 11:30 am
- 12:00 pm (noon)
- 12:30 pm
- 1:00 pm
- 1:30 pm
- 2:00 pm
- 2:30 pm
- 3:00 pm
- 3:30 pm
- 4:00 pm
- 4:30 pm
- 5:00 pm
- 5:30 pm
- 6:00 pm
- 6:30 pm
- 7:00 pm
- 7:30 pm
- 8:00 pm
- 8:30 pm
- 9:00 pm
- 9:30 pm
- 10:00 pm
- 10:30 pm
- 11:00 pm
- 11:30 pm
- 12:00 am (midnight)
- 12:30 am
- 1:00 am
-
What bakery are you using for your cake and what is their contact info?
-
What time is the bakery to arrive?
- NA
- 6:00 am
- 6:30 am
- 7:00 am
- 7:30 am
- 8:00 am
- 8:30 am
- 9:00 am
- 9:30 am
- 10:00 am
- 10:30 am
- 11:00 am
- 11:30 am
- 12:00 pm (noon)
- 12:30 pm
- 1:00 pm
- 1:30 pm
- 2:00 pm
- 2:30 pm
- 3:00 pm
- 3:30 pm
- 4:00 pm
- 4:30 pm
- 5:00 pm
- 5:30 pm
- 6:00 pm
- 6:30 pm
- 7:00 pm
- 7:30 pm
- 8:00 pm
- 8:30 pm
- 9:00 pm
- 9:30 pm
- 10:00 pm
- 10:30 pm
- 11:00 pm
- 11:30 pm
- 12:00 am (midnight)
- 12:30 am
- 1:00 am
-
Who is setting up and decorating the cake table?
-
Are there any other vendors that we should be aware of?
-
What time are the other vendors to arrive?
- NA
- 6:00 am
- 6:30 am
- 7:00 am
- 7:30 am
- 8:00 am
- 8:30 am
- 9:00 am
- 9:30 am
- 10:00 am
- 10:30 am
- 11:00 am
- 11:30 am
- 12:00 pm (noon)
- 12:30 pm
- 1:00 pm
- 1:30 pm
- 2:00 pm
- 2:30 pm
- 3:00 pm
- 3:30 pm
- 4:00 pm
- 4:30 pm
- 5:00 pm
- 5:30 pm
- 6:00 pm
- 6:30 pm
- 7:00 pm
- 7:30 pm
- 8:00 pm
- 8:30 pm
- 9:00 pm
- 9:30 pm
- 10:00 pm
- 10:30 pm
- 11:00 pm
- 11:30 pm
- 12:00 am (midnight)
- 12:30 am
- 1:00 am
-
Will you be including any vendors in your food count?
-
If yes, which vendors are included?
Other
-
Will you be making a timeline or itinerary for your reception?
-
Does the venue have access to ice?
-
At the end of the event, where do we dispose of the trash?
-
Who is the contact person we check out with at the end of the event?
Notes
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Notes
