Information

  • Client Name

  • Venue

  • Conducted on

  • Prepared by

  • Location
  • Staffing Needs

Times

  • What time do we have access to set up?

  • What time will guests be arriving?

  • What time would you like the doors open to the reception?

  • What time does the ceremony begin?

  • Approximately how long will the ceremony last?

  • What time does bar open?

  • How long is bar open?

  • What time will last call be for the bar?

  • What time would you like the hors d' oeuvres out?

  • How are the hors d' oeuvres to be served?

  • What time is main food to be ready?

  • Are we doing cake cutting and service?

  • If yes, approximately what time?

  • What time is event over?

  • What time do we have to be cleaned up and out?

Set Up

  • Will you be having a head table?

  • How many guests will be at the head table?

  • Will you have a sweetheart table?

  • How many guest tables will be set?

  • How will you be labeling the guest tables?

  • How many guests will be seated at each table?

  • How many guest tables will be reserved for family?

  • Where will the family tables be located?

  • What order would you like the family tables released or served?

  • Does the venue have tables available for us to use as food tables?

  • What size are the tables available for the food?

Service

  • Would you like someone from our staff to serve the Bride and Groom?<br>(Explain the benefits of this)

  • If this is a plated meal, what system will be in place to determine which guests get which meal?

Decor

  • What are the colors for your wedding?

  • What type and color of flowers will you have for your wedding?

  • Will your florist be supplying any flowers to go on the food tables?

Vendors

  • What is the name and contact info for the rental company you are using?

  • What time is the rental company to arrive?

  • What is the name and contact info for your linen company?

  • What time is the linen company to arrive?

  • Who is responsible for folding the linen napkins?

  • What is the name and contact info for your DJ?

  • What time is the DJ to arrive?

  • Does your DJ need table linen?

  • What is the name and contact info for your florist?

  • What time is the florist to arrive?

  • What bakery are you using for your cake and what is their contact info?

  • What time is the bakery to arrive?

  • Who is setting up and decorating the cake table?

  • Are there any other vendors that we should be aware of?

  • What time are the other vendors to arrive?

  • Will you be including any vendors in your food count?

  • If yes, which vendors are included?

Other

  • Will you be making a timeline or itinerary for your reception?

  • Does the venue have access to ice?

  • At the end of the event, where do we dispose of the trash?

  • Who is the contact person we check out with at the end of the event?

Notes

  • Notes

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.