3 Monthly Facility Manager Liaison Meeting

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• MC2.2 3 MONTHLY FACILITY MANAGER LIAISON MEETING

• Facility:

• Select date

  Date

• MAINTENANCE - General ( Discussed )

  Yes

  No

  N/A

• MAINTENANCE - Preventative & Statutory Work Schedules ( Current program reviewed)

  Yes

  No

  N/A

• MAINTENANCE - Programmed & Other Work Schedules ( up to date & reviewed )

  Yes

  No

  N/A

• WHSE ( Site Matters, site security, site safety, issues & improvement notices discussed )

  Yes

  No

  N/A

• CODE OF BEHAVIOUR ( ID Badging, uniform, language, subcontractors and supervisors discussed )

  Yes

  No

  N/A

• HOUSEKEEPING ( Site tidy after works, waste removed, subcontractors and supervisors compliance with facility requirements discussed)

  Yes

  No

  N/A

• DOCUMENTATION ( Site folders, including Maintenance Manual reviewed )

  Yes

  No

  N/A

• SITE VARIATIONS ( Demountables on/off, new buildings discussed )

  Yes

  No

  N/A

• INNOVATIONS ( In service delivery discussed - general or site specific )

  Yes

  No

  N/A

• LIAISON ( Client contact details & contractors contact & response times discussed )

  Yes

  No

  N/A

• MANAGEMENT SYSTEMS ( Any agreed changes to, maintenance or other ancillary tasks )

  Yes

  No

  N/A

• LAST MEETING ITEMS CLOSED OUT

  Yes

  No

  N/A

• If not closed out, what items are outstanding.

NEW BUSINESS

• Item 1 Details

• Item 1 Responsibility

  Select ODH Public Works Facility N/A Unknown, to be investigated

  • ODH
  • Public Works
  • Facility
  • N/A
  • Unknown, to be investigated

• Item 1 Agreed Completion Date

• Item 1 Final Action

• Item 2 Details

• Item 2 Responsibility

  Select ODH Public Works Facility N/A Unknown, to be investigated

  • ODH
  • Public Works
  • Facility
  • N/A
  • Unknown, to be investigated

• Item 2 Agreed Completion Date

• Item 2 Final Action

• Item 3 Details

• Item 3 Responsibility

  Select ODH Public Works Facility N/A Unknown, to be investigated

  • ODH
  • Public Works
  • Facility
  • N/A
  • Unknown, to be investigated

• Item 3 Agreed Completion Date

• Item 3 Final Action

• Item 4 Details

• Item 4 Responsibilty

  Select ODH Public Works Facility N/A Unknown, to be investigated

  • ODH
  • Public Works
  • Facility
  • N/A
  • Unknown, to be investigated

• Item 4 Agreed Completion Date

• Item 4 Final Action

CLIENT COMMENTS

• Client Comments No 1

• Clients Comments No 2

• Clients Comments No 3

• Clients Comments No 4

• Clients Comments No 5

DELEGATION

• Has the Facility Manager delegated this meeting to another officer?

  Yes

  No

  N/A

• Name of the Facility Delegated Officer:

• Title of the Delegated Facility Officer:

• Name & Signature of the Facility Officer or Delegated Facility Officer:

  Sign

• Select date

  Date

• Name & Signature of the O'Donnell & Hanlon Manager:

  Sign