AAD Station Fuel Management Self Assessment Checklist 2019

• Prepared by

• Conducted on

  Date

• Location

  Select Casey Station Davis Station Mawson Station Macquarie Island Station Aurora Australis Wilkins Aerodrome Other

  • Casey Station
  • Davis Station
  • Mawson Station
  • Macquarie Island Station
  • Aurora Australis
  • Wilkins Aerodrome
  • Other

• The Manager responsible for this work/storage area (based in Kingston, TAS).

• Work area Supervisor/member (if necessary)

INTRODUCTION

• What type of self assessment check?
  A compliance check is performed to determine if the AAD is operating in accordance with:
  1. CD17/20 AAD OPERATIONS MANUAL – Volume 1: Station and field – Chapter 2: Environmental Protections and Management 2018–20
  2. CD18/5 [v1] AAD Standard operating procedure – OPERATIONS MANUAL – Volume 6: Station and field Fuel Transfer

PROCESS

• STEPS for STATION SELF ASSESSMENT
  1. Ensure the Responsible Manager for the work/storage area has been informed of the workplace check. Should a work area Supervisor/member be present?
  2. Complete this checklist.
  3. Forward the completed checklist to the Responsible Manager within 2 weeks of ‘conducted on’ date.
  4. Responsible Manager to review and implement actions as necessary.
  5. Forward a copy of this checklist and actions to the AAD Environmental Management Unit.

CHECKLIST TIPS

• 1. Photos are only required to support non-compliance. This will help reduce file size.
  2. When taking photos of documents take photo of first page only. This will help reduce file size.
  3. All non-compliance must be supported with a comment detailing why.
  4. All N/A answers must be supported with a comment detailing why.
  5. List positive comments at the end of the checklist.

CD17/20 AAD Standard operating procedure – OPERATIONS MANUAL – Volume 1: Station and field – Chapter 2: Environmental Protection and Management 2018–2020

• QUESTION 1.<br>Compliance statement:<br>'2.1.1 Fuel spill response p.7<br>In the event of a fuel spill, use the relevant station fuel spill contingency plan available in the station leader’s office or on the intranet.'<br><br>Auditor to discuss with the Station Leader the ability to access the Casey station fuel spill contingency plan.<br>Auditor sighted easy access to Casey station fuel spill contingency plan CD14/208 2014-19.<br><br>Compliance met as per the above statement?<br>

  Yes

  No

  N/A

• QUESTION 2. <br><br>Compliance statement: <br>2.6.1 Environmental training and exercies p.13<br>Fuel spill exercises must be conducted twice each year, preferably just prior to station fuel transfers and annual refuelling of the station by ship. A training outline is provided at Annex G in the station fuel spill contingency plan.'<br><br>Assessor to discuss with Station Leader when the last 2 fuel spill exercises occurred. <br>- twice each year?<br>- Using the training outline in station fuel spill contingency plan?<br><br>Compliance met as per the above statement?<br>

  Yes

  No

  N/A

CD18/5 [v1] AAD Standard operating procedure – OPERATIONS MANUAL – Volume 6: Station and field Fuel Transfer

• QUESTION 3. <br><br>Compliance statement: <br>'5. Training<br>4.3 Local Station Training p.9<br>The Plant Inspector [SMS] on station is responsible for the refuelling training of the diesel mechanics and personnel on station.'<br><br>Assessor to discuss refuelling training with the SMS<br>- How/when training occurs<br>- Are training records for diesel mechanics filed/kept?<br>- What other personnel require training?<br><br>Compliance met as per the above statement?<br>

  Yes

  No

  N/A

• QUESTION 4. <br><br>Compliance statement: <br>'6. Maintenance<br>5.1 Maintenance of Bulk Fuel Farms p.10<br>The bunding areas around the fuel farms regularly needs attention for snow drift accumulation … '<br><br>Assessor to discuss bunding checks with the ESS<br>- How/when checks occur<br>- Any records when checked and/or action taken?<br><br>Assessor to check bunding for any damage.<br><br>Compliance met as per the above statement?

  Yes

  No

  N/A

• QUESTION 5. <br><br>Compliance statement: <br>'5. Maintenance<br>5.1 Maintenance of Bulk Fuel Farms p.10<br>Valve fittings, pipework, pumping sets and structural integrity are checked and maintained according to set work schedules and maintenance schemes.'<br><br>Assessor to discuss bunding checks with the ESS/Plumbers<br>- Copy of maintenance schedule? How is this tracked?<br><br>Auditor to check for any leaks in fuel pipework.<br><br>Compliance met as per the above statement?<br>

  Yes

  No

  N/A

• Assessor to check bunding for any damage.

  Yes

  No

  N/A

• Compliance met as per the above statement?

  Yes

  No

  N/A

• QUESTION 6. <br><br>Compliance statement: <br>'5. Maintenance<br>5.1 Maintenance of Bulk Fuel Farms p.10<br>Maintenance manuals (provided by the manufactures) are supplied at each station … and detail step by step maintenance routines … '<br><br>Assessor to sight items:<br>- Manufacturers maintenance manuals are available and accessible.<br><br>Compliance met as per the above statement?<br>

  Yes

  No

  N/A

• QUESTION 7. <br><br>Compliance statement: <br>'5. Maintenance<br>5.2 Maintenance of Fuel Equipment p.10<br>Refuelling equipment is tested routinely before any fuel transfer or refuelling process is undertaken. …'<br><br>Assessor to discuss fuel equipment testing with the SMS<br>- How is this task managed?<br>- How is this task recorded?<br><br>Assessor to check for any obvious damaged/faulty fuel equipment (hoses, pump sets and main fuel lines)<br><br>Compliance met as per the above statement?<br>

  Yes

  No

  N/A

ADDITIONAL Comments - to include positive comments.

END

• Audit checklist prepared by:

• Prepared by signature:

  Sign

• Supervisor name and title:

• Supervisor signature:

  Sign

• Signed on:

  Date

NEXT

• Click the ‘Complete Inspection’ button.
  Click ‘Preview and Export’ as a WORD document.
  Email to Responsible Manager.
  Forward a copy to the AAD Environmental Management Unit.