Information

  • Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

  • To meet the minimum competency and care standards, a site and the employee must demonstrate proficiency in performing the procedures as evidenced by the specific criteria listed below. In addition the organisational systems must be in place. The purpose of this audit is to guide senior staff when they conduct a visit as to the required areas and items they must check and confirm are in place. If issues are identified these must be immediately rectified while on site.

Administration and Record Keeping Standards

  • FOLDER : MEDICATION AND RECORDING SHEETS : This must be visible and accessible. Checking includes confirming all signatures for regular and as required medication are on site and that the medication matches the sheets. PHOTO REQUIRED

  • FOLDER : CMS CLIENT CARE PLANS AND PROGRESS NOTES : This must be visible and accessible. Checking includes confirming that records are current and are being used correctly by staff. PHOTO REQUIRED

  • FOLDER : FINANCE : This must be visible and accessible. Checking includes confirming that receipts are being stored and filed correctly and that these records have been entered into the CMS FINANCE Module. PHOTO REQUIRED

  • FOLDER: MAIL, FAXES AND CORRESPONDENCE : This must be visible and accessible. Checking includes looking at mail and ensuring that it has been faxed and uploaded to CMS. This also includes any appointment dates have been advised to rostering and are entered into CMS. PHOTOS REQUIRED

  • FOLDER : STAFF HANDBOOK : This must be visible and accessible. PHOTO REQUIRED

Core Competencies:

  • FOOD : Evidence of last food receipt and Photo of food on sitepurchase receipt : PHOTO REQUIRED

  • Safe storage : PHOTO OF STICKER ON SAFE THAT INDICATES LAST DATE BATTERIES WERE CHANGED .

  • OFFICE AREA IS CLEAN AND ORGANIZED : PHOTO REQUIRED

  • Emergency Evacuation plan is visible in the staff office : PHOTO REQUIRED

  • LAUNDRY AREA IS ORGANIZED AND CLEAN : PHOTO REQUIRED

  • KITCHEN STORAGE IS CLEAN AND ORGANIZED INCLUDING PANTRY AND FRIDGES : PHOTO REQUIRED

  • STORAGE AREAS ARE ORGANIZED, WELL STOCKED AND LABELLED: PHOTO REQUIRED

  • EQUIPMENT IS CLEAN AND IN WORKING ORDER : Wheelchairs, commodes, hoists, beds, vehicle : PHOTO REQUIRED

  • EMERGENCY ITEMS ARE IN PLACE : Emergency kit, First Aid Kit, Working Torch : PHOTO REQUIRED

  • UTILITIES : FAX IS RECEIVING AND SENDING : A SPARE INK CARTRIDGE IS AVAILABLE , COMPUTER IS OPERATIONAL : COPY OF A CURRENT FAX CONFIRMATION REPORT IS REQUIRED

  • Personal Protective Equipment : GLOVES , SHOWER APRONS ,ETC PHOTO REQUIRED

  • Medication is returned to its correct place for storage : PHOTO REQUIRED

Elements of Support

  • Communication aids - Evidence that these are in use : PHOTO REQUIRED

  • Client Visual Routine / Diary : PHOTO REQUIRED

  • Staff Visual Roster/ Roster book: PHOTO REQUIRED

  • Current Shift Plans on site : PHOTO REQUIRED . The shift plan must show the current date

  • Leisure activities available inside the home for clients : PHOTO EVIDENCE

  • Leisure activities available outside the home for clients : PHOTO EVIDENCE

  • Current Menu Plan : PHOTO EVIDENCE : Must show current date

  • Review the premises and confirm if any locked doors and windows/ gates are being used or any restrictive practice : objects, physical restraint, chemical, containment or seclusion.

  • Confirm that the following are on site in HARD COPY : Locked doors and windows policy and plan - Assessment evidence of skills deficits for clients it applies to

  • Confirm if a restrictive practice is in use ADULTS : A copy of the current Positive Behavior Support Plan and Authority / Short Term Approval are available for sighting. Staff must be able to articulate the plan and use of the practices

  • Confirm a crisis intervention plan or child positive behaviour support plan is on site and staff are able to articulate the plan (CHILD )

Outcome

  • IMPROVEMENT EVIDENCE : Is the service outlet meeting a high quality standard of appearance both internally and externally : PHOTO REQUIRED

  • CURRENT ISSUES : Identified and being resolved : PHOTO EVIDENCE

  • COMMENT ON EMPLOYEE COMPETENCY AND MANNER INCLUDING DRESS STANDARD : PHOTO REQUIRED

  • Signature of employee on shift

  • Signature of AuditingStaff Person:

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