Audit

To meet the minimum competency and care standards, a site and the employee must demonstrate proficiency in performing the procedures as evidenced by the specific criteria listed below. In addition the organisational systems must be in place. The purpose of this audit is to guide senior staff when they conduct a visit as to the required areas and items they must check and confirm are in place. If issues are identified these must be immediately rectified while on site.

Administration and Record Keeping Standards

FOLDER : MEDICATION AND RECORDING SHEETS : This must be visible and accessible. Checking includes confirming all signatures for regular and as required medication are on site and that the medication matches the sheets. PHOTO REQUIRED

FOLDER : CMS CLIENT CARE PLANS AND PROGRESS NOTES : This must be visible and accessible. Checking includes confirming that records are current and are being used correctly by staff. PHOTO REQUIRED

FOLDER : FINANCE : This must be visible and accessible. Checking includes confirming that receipts are being stored and filed correctly and that these records have been entered into the CMS FINANCE Module. PHOTO REQUIRED

FOLDER: MAIL, FAXES AND CORRESPONDENCE : This must be visible and accessible. Checking includes looking at mail and ensuring that it has been faxed and uploaded to CMS. This also includes any appointment dates have been advised to rostering and are entered into CMS. PHOTOS REQUIRED

FOLDER : STAFF HANDBOOK : This must be visible and accessible. PHOTO REQUIRED

Core Competencies:

FOOD : Evidence of last food order showing date from CMS and/or Photo of last food purchase receipt : PHOTO REQUIRED

Safe storage : PHOTO OF STICKER ON SAFE THAT INDICATES LAST DATE BATTERIES WERE CHANGED .

Emergency Evacuation plan is visible in the staff office : PHOTO REQUIRED

LAUNDRY AREA IS ORGANIZED AND CLEAN : PHOTO REQUIRED

OFFICE AREA IS CLEAN AND ORGANIZED : PHOTO REQUIRED

KITCHEN STORAGE IS CLEAN AND ORGANIZED INCLUDING PANTRY AND FRIDGES : PHOTO REQUIRED

STORAGE AREAS ARE ORGANIZED, WELL STOCKED AND LABELLED: PHOTO REQUIRED

EQUIPMENT IS CLEAN AND IN WORKING ORDER : Wheelchairs, commodes, hoists, beds, vehicle : PHOTO REQUIRED

EMERGENCY ITEMS ARE IN PLACE : Emergency kit, First Aid Kit, Working Torch : PHOTO REQUIRED

UTILITIES : FAX IS RECEIVING AND SENDING : A SPARE INK CARTRIDGE IS AVAILABLE , COMPUTER IS OPERATIONAL : COPY OF A CURRENT FAX CONFIRMATION REPORT IS REQUIRED

Personal Protective Equipment : GLOVES , SHOWER APRONS ,ETC PHOTO REQUIRED

Medication is returned to its correct place for storage : PHOTO REQUIRED

Elements of Support

Communication aids - Evidence that these are in use : PHOTO REQUIRED

Client Visual Routine / Diary : PHOTO REQUIRED

Staff Visual Roster/ Roster book: PHOTO REQUIRED

Current Shift Plans on site : PHOTO REQUIRED . The shift plan must show the current date

Leisure activities available inside the home for clients : PHOTO EVIDENCE

Leisure activities available outside the home for clients : PHOTO EVIDENCE

Current Menu Plan : PHOTO EVIDENCE : Must show current date

Outcome

IMPROVEMENT EVIDENCE : Is the service outlet meeting a high quality standard of appearance both internally and externally : PHOTO REQUIRED

CURRENT ISSUES : Identified and being resolved : PHOTO EVIDENCE

COMMENT ON EMPLOYEE COMPETENCY AND MANNER INCLUDING DRESS STANDARD : PHOTO REQUIRED

Signature of carer
Signature of Senior Staff Person:
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.