ACGC Venue Supervisor Report - duplicate

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Venue Supervisor Details

• Venue Supervisor Report #

• Start Time

  Date

• Finish Time

  Date

• Break Time 1

  Date

• Break Time 2

  Date

Event Details and Running Times

• Event #

• Event Name

• Client name / Primary contact

• Company name

• Bump In Time Commence

  Date

• Client Arrival Time

  Date

• Rehearsal Start

  Date

• Rehearsal Finish

  Date

• Show1

• House Pax

• House Open

  Date

• Act 1 start

  Date

• Intermission 1

  Date

• Act 2 start

  Date

• Intermission 2

  Date

• Act 3 start

  Date

• Show Finish Time

  Date

• Show 2

• House Pax

• House Open

  Date

• Act 1 start

  Date

• Intermission 1

  Date

• Act 2 start

  Date

• Intermission 2

  Date

• Act 3 start

  Date

• Show Finish Time

  Date

• Client Depart Time

  Date

• Bump Out Time Complete

  Date

Venues In Use

• Arts Theatre

  Yes

  No

  N/A

• Showroom

  Yes

  No

  N/A

• Lakeside Terace

  Yes

  No

  N/A

• The Lounge

  Yes

  No

  N/A

• Panorama Suite

  Yes

  No

  N/A

• The Basement

  Yes

  No

  N/A

• The Space

  Yes

  No

  N/A

• Galleries

  Yes

  No

  N/A

• The Studio

  Yes

  No

  N/A

• Other Venue or Event

  Yes

  No

  N/A

Venue Supervisor

• Review EP

  Yes

  No

  N/A

• Ensure Technical Estimate Is signed

  Yes

  No

  N/A

• Ensure child protection strategy is signed

  Yes

  No

  N/A

• Ensure Risk management document is signed

  Yes

  No

  N/A

Client

• Client provided with safety induction

  Yes

  No

  N/A

• Add signature

  Sign

• Client access card issued

  Yes

  No

  N/A

• Add signature

  Sign

• Client access card returned

  Yes

  No

  N/A

• Client compliance with Child Protection Strategy

  Yes

  No

  N/A

• Client request for additional resources or staffing

  Yes

  No

  N/A

• Client Signature

  Sign

ACGC Staff

• ACGC event staff present as rostered

  Yes

  No

  N/A

• ACGC Staff suitably attired

  Yes

  No

  N/A

VENUE COMPLIANCE

ACGC Venues

• Backstage facilities clean / refreshed

  Yes

  No

  N/A

• Maintenance / cleaning issues identified and reportedly

  Yes

  No

  N/A

• Air conditioning on / performing satisfactorily

  Yes

  No

  N/A

• Smoke isolation and de-isolation conducted

  Yes

  No

  N/A

• Fire fighting equipment / system issues reported

  Yes

  No

  N/A

Contractors (ie Riggers/Electrical/Pyrotechnicians)

• Were Certified / Licensed contractors used ?

  Yes

  No

  N/A

• WHS procedures implemented (fire safety, isolations)

  Yes

  No

  N/A

• Risk Assessment produced and implemented

  Yes

  No

  N/A

Event Recording (LBA)

• Is event being recorded ?

  Yes

  No

  N/A

• Purpose of recording confirmed ?

  Yes

  No

  N/A

• Recording positions confirmed

  Yes

  No

  N/A

INTERNAL COMMUNICATION:

Emergency procedures/essential services

• Comm. with Dept. Supervisors re emergency response and safety procedures

  Yes

  No

  N/A

Front Of House / Box office

• Child protection strategy communicated

  Yes

  No

  N/A

• Any potential factors impacting show start time

  Yes

  No

  N/A

• Seating plan including black-outs confirmed by Box Office / Client

  Yes

  No

  N/A

• Show report requested / provided to client

  Yes

  No

  N/A

• Comments

Functions & Events

• Times / Location for client rider

  Yes

  No

  N/A

• Additional requests - F&E estimate / cafe receipt

  Yes

  No

  N/A

• Comments

SHUTDOWN / SIGN-OFF

Event Documentation / Client Feedback

• Was an incident reported ?

  Yes

  No

  N/A

• Risk Assessment

  Yes

  No

  N/A

• ADDITIONAL COMMENTS

  Yes

  No

  N/A

VENUE SUPERVISOR / CLIENT AUTHORISATION

• VS Signature

  Sign

• TIME:

  Date