ACS Mids Environment Agency SHEW CoP Compliance Checklist

Title Page

Contract No. and Name
Conducted on
Inspected By:
- John Burke, Group HSQE Advisor
- David Hallett, Group HSQE Associate Director
- Lucy White, Group HSQE Advisor
CDM Role
Site Management at time of inspection.
Location

Section 2

General (applicable to all projects/sites)

Potential to impact on public OR on site in excess of 1 month will register with ‘Considerate Constructors Scheme’, (CCS). Display posters on public information boards, erect banners, (opt out option possible).
Employ local labour and training where practicable, implementation of policy of equal opportunities and diversity, and offer training and development to meet needs.
Ensure staff are aware of, trained and competent to deliver the sustainability requirements laid out in this schedule, (e.g. include in within induction).
Achieve an Environment Management System (EMS) accredited to the standard of ISO14001:2015 or equivalent within 2 years of contract award.
Sign up to the Supply Chain Sustainability School.
Access to occupational health for surveillance and referral related to work related medical issues, and a health monitoring programme, (e.g. vibration, noise, dust, asbestos, lead, COSHH substances, etc.) and health surveillance established for direct employees.
An occupational health/hygiene promotion programme should be in place, (e.g. monthly heath awareness theme, participation in campaigns, active management of health issues on site, etc.).
In addition to legislative welfare requirements construction sites will have: - Housekeeping of welfare facilities to the highest standards. - Skin care safety board, (DEB or similar) and a separate sun cream dispenser at least factor 15.
Welfare on short duration or transient sites: CDM 2015 Schedule 2 standard. Facilities readily accessible to work site, (e.g. max. 5-minute walk or drive) open at all times, no cost to workforce, a high standard of cleanliness, have hand-washing facilities, and details contained in the Construction Phase Plan.
Every effort made to reduce air quality and emissions impact caused from delivery and travel linked to construction work, including from the supply chain.
PC must provide Construction Phase Plan to the PD at least 10 days prior to construction start, so PD can assess its acceptability in line with ‘Stop/Go’ process. Client authorises when site work can commence.
The need for an EAP will depend on the size of the scheme and associated environmental risks, but it is the contractor’s responsibility for ensuring the EAP commitments are delivered.
Materials/equipment right for the task, appropriate training provided and used correctly.
Materials/equipment stored safely, segregation and signage as appropriate, and compliance with LOLER as necessary.
All plant must also limit and minimise the emissions and air pollutant impacts of its use, and be properly maintained to ensure continued operation at the most efficient levels.
Portable appliances included in a Portable Appliance Test, (PAT) register, and a label or sticker clearly visible on the appliance that identifies the last test date, and/or the next test due date.
Safe systems of work via risk assessment for hot work activities, emergency awareness, Muster Point, fire extinguishers in-date service sticker, flame retardant PPE, and flammable materials stored correctly.
All operatives should be briefed on the requirement to stop work and inform their supervisor/manager when there are changes to the planned safe system of work, or if they are concerned that the activities are unsafe, (e.g. include within induction).
All accidents and incidents must be reported in accordance with the EA accident/incident flow charts for H&S and for Environmental, which should also be displayed in a prominent position in the site office and in the welfare accommodation. (see Appendix A.1 and A.2)
Management/Resource Efficiency and Carbon Management, incl. Site Waste Management Plans effective on all schemes, Adopt a zero waste approach, Use the CL:AIRE register of materials, Construction Carbon Calculator, to identify, investigate and implement carbon reduction opportunities, and Comply with the UK Government timber procurement policy for all timber.
Site Waste Management Plans must be used effectively on all sites, and re-use should be considered whenever possible.
Understand and support delivery of the EA’s E:mission targets on lifecycle carbon.
Use a ‘Business Resilience Health Check’, (or similar applicable tool) to consider the impact of extreme weather events and a changing climate on the delivery of construction work.
Timber must be specified, sourced and purchased from legal and sustainable sources, with an audit trail from forest to end use in accordance with the Environment Agency’s timber purchasing requirements.
Actions from EA Construction Safety, Health, Environment & Wellbeing, (SHEW) Team audits must be closed out in accordance with the agreed timescale.
Any comments raised ?

Section 3

Principal Designers and Designers

Is this section to be checked ?
The Principal Designer’s role involves coordinating the work of others in the project team to ensure that significant and foreseeable risks are managed throughout the design process.
Designers must have a technical knowledge relevant to the project they are assigned to. Also, the understanding and skills to support the management and co-ordination of the pre-construction phase, including any design work carried out after construction begins.
Design Risk Assessments and Buildability Statements should be established.
SHE boxes should be included on drawings and should be effective.
Any changes in design, including on-site changes will ensure a review of the design risks, and involve the Principal Designer.
Design criteria – Designers will use Red Amber Green (RAG) list in design and construction phases.
Assess Project/Public safety risk, especially for after construction.
Complete a Public Safety Risk Assessment, (PSRA) for all new and existing EA assets, and liaise with Local Area Lead PSRA Assessor.
Identify in designs the assumed access and egress routes, and traffic management for vehicles and plant.
Minimise potential for contact with underground services, structures, obstructions and unexploded ordnance, (UXO), utilizing service plans/drawings and only justified assumptions.
Search of statutory utility supplier services information, (Survey Category Type D) must be available at Gateway, also an onsite walkover survey should also be undertaken.
Eliminate potential for contact with overhead cables, in particular power lines.
Document application of principles of prevention for work at height, and stair way systems prioritised over ladders.
Temporary Works, (TW) Designer should have TW training and experience appropriate to the associated hazards and risks, and liaise with the PD.
Consider implications of working close to or over water, and requirements set out in Appendix C of the SHEW CoP re. ‘Control Zone’.
Compliance with EA RAG List, deliver actions in the Env. Action Plan, locate and protect sensitive areas, avoid impact by planning and maximise environmental opportunities.
Engage with local EA Environment Officers, minimize in-channel works, and consider the pollution risks as part of the designer’s risk assessment process.
Use EA carbon accounting tool ‘ERIC’, CL:AIRE register of materials, and Site Waste Management Plan effectively.
Any comments raised ?

Section 4

Principal Contractor and Contractors.

Is this section to be checked ?
PC to take particular care in the selection, and supervision of subcontractors, plan, manage and monitor the construction phase, and be accountable for the performance of their supply chain.
Site Manager and/or Site Supervisor Foreman or any person in control of the site, ECC Site Supervisors and ECC Project Managers, and Area Operations team members supervising works must hold current CITB Site Management Safety Training Scheme (SMSTS) or IOSH Managing Safely in Construction qualification.
3 day IOSH Safety Supervisors qualification in Site Investigation, (SI) when only one contractor on site and the SI work is less than 4 weeks’ duration.
Roles above must have attended CIRIA’s ‘Environment Good Practice on Site’ training or CITB ‘Site Environment Awareness Training Scheme’ within last 5 years.
Supervisors other than those above should hold CITB Site Supervisors Safety Training Scheme, (SSSTS) qualification and the CITB/CIRIA environmental awareness training or approved equivalent qualification.
Arrangements should be in place to assess the competency of professional and supervisory staff.
All sites must have at least one First Aider qualified to ‘Emergency First Aid At Work’ as a minimum, and arrangements for suitable cover in the event of absence of the First Aider from site recorded in the Construction Phase Plan.
Everyone working on site, including visiting workers shall have suitable evidence of competency to fulfil their role, (Construction Skills Certification Scheme, (CSCS) card or equivalent).
All plant operators should be trained and certificated to Lantra or CPCS standards.
Vehicle Marshals must have attended a recognised vehicle marshal training course or one approved by the EA’s Senior HS&W Business Partner.
For GI drilling activities Lead Drillers’ should be competent to NVQ level 2 – ‘Land Drilling’, or equivalent, (RCF, QCF, etc.) and have a CSCS Blue card confirming ‘Lead Driller’.
Support Operatives should be competent to the NVQ level 2 – ‘Drilling Support Operative’, or equivalent, (RCF, QCF, etc.). Note: Support Operatives should be registered onto a scheme by July 2018 and fully compliant within two years of registration.
Risks to the public must be risk assessed and suitably managed on all sites.
Construction teams should seek to engage with the community, and respond promptly to complaints.
All persons entering an EA construction site must receive a site HS&E induction.
Inductions must include information re. EA Core Values, SHEW Code of Practice and key items from the Environmental Action Plan, (EAP).
Daily briefings and regular Toolbox Talks given to the workforce by supervision, and records maintained.
Appropriate H&S signs must be displayed at the site entrance to warn of the hazard potential.
Key H&S documentation must be displayed in the site office and welfare area (H&S Law poster, F10, Liability Insurance, emergency information, the EA Incident Reporting posters, EA Core Values, etc.).
Effective security must be established, (e.g. double clipped Heras fencing).
A good standard of housekeeping must be established, with suitable rubbish containers positioned in strategic places, waste managed in line with the Site Waste Management Plan, (SWMP).
Shower facilities should be provided in line with legal requirements, and based on risk assessment.
Everyone on an EA project will wear as a minimum on site: Long trousers of a suitable kind, safety boots with steel toe cap and mid sole protection, safety helmet, high visibility vest or jacket, suitable gloves and suitable safety eye protection.
Eye protection can be removed while on site if specified in a task specific risk assessment.
The task risk assessments and site rules will determine any additional PPE requirements.
When controls cannot eliminate the exposure potential to dust and fumes a risk assessment should be carried out to identify the type of RPE required.
Respirators or face masks must be to the FFP3 standard as a minimum, and the wearer must undergo face fit testing.
Risk assessments and method statements should be completed for construction related activities.
Operatives should be briefed on the hazards, risks and precautions related to their work activity, with further briefings carried out as the work progresses or risks change.
Operatives undertaking physical work should be briefed on the related method statement, and re-briefed as necessary.
Substances must be purchased from reputable suppliers, used, stored and disposed of in accordance with supplier/manufacturer’s recommendation, and a COSHH assessment completed for each substance.
COSHH assessments and associated MSDS be kept readily available at the job site.
Specific named individuals responsible for issuing a permit must be identified in the Construction Phase Plan along with the procedure for obtaining and closing the permit.
Assess and identify measures to eliminate or reduce risks from exposure to Hand Arm Vibration.
The potential for lone working identified in a risk assessment and appropriate precautions implemented.
For activities near a water’s edge, (especially for plant and equipment) a proportionate and site-specific assessment of ground conditions, particularly the bank, berm and channel side should be undertaken.
Pontoons and similar floating work platforms must be provided with rigid edge protection to prevent persons working on the platform from falling into water.
Within the first week of site whenever the work activity includes a significant risk of drowning an emergency exercise/drill for water rescue should be carried out and recorded.
Principal Contractors must take into consideration the requirements set out in Appendix C of the SHEW CoP re. ‘Control Zone’.
Where any item of ride on plant is to be used on mats within one machine width of a water body, stream or river the risk of sliding towards the water will be assessed, documented and controlled.
Diving operations min. 5-person team, surface supplied diving equipment, compliance with the HSE ACoP L104 diving projects inland/inshore, diving contractors’ full members of the Association of Diving Contractors (ADC), and be aware of and eliminate or effectively control risks from differential pressure.
Before breaking ground, checks carried out for underground services, (electricity, gas, water, telecommunication, etc.). Service plans/drawings viewed beforehand and area scanned by a competent person using a current calibrated Cable Avoidance Tool, (CAT) and Genny, (signal generator).
PAS 128:2014 Specification for underground utility detection, verification and location must be applied to projects that foreseeably involve ground penetration
The requirement for GPR can be risk assessed out where this is deemed not reasonably practicable. This decision must be recorded and approved by the Client.
Flame retardant PPE, (in particular jacket and trousers) must be worn when excavating within 500 mm of a known live electric or gas main unless risk assessed out.
Hand-digging techniques should only be applied using non-conductive or insulated tools.
Consideration given to eliminate potential contact with overhead power lines, (e.g. diversion, isolation and/or the use of ‘goal posts’, etc.). ‘Goal posts’ used must have adequate clearance from overhead services, and warning signs where vehicles and plant pass under or parallel.
The use of working at height equipment must be captured on a risk assessment, and the hazards, risks and precautions shared with the user prior to use.
Mobile towers should only be erected and inspected by appropriately trained personnel.
A ‘Scafftag’ should be placed in a prominent position on scaffold or mobile tower, including date of last seven-day inspection.
Mobile Elevated Working Platform, (MEWP) sourced from a reputable supplier, and operated by someone with the CPCS or IPAF standard training.
A stair way system should be prioritised over ladders, and podium steps should be prioritised over ‘A’ frame steps or ladders whenever possible.
Use of a ladder avoided whenever possible. If unavoidable the ladder must have unique identification mark or ‘Ladder Tag’ that corresponds with Ladder Register, and a regular documented ladder inspection programme implemented.
Consideration as to whether the work location and/or work environment constitutes as a confined space. If it does - confined space activities must be carried out in accordance with the Confined Space Regulations and HSE guidance document INDG258: Safe Work in Confined Spaces. Also, evidence available that persons undertaking the work have adequate experience, qualification and management authorisation.
Temporary works, (TW) e.g. access scaffolds, props, shoring, excavation support, falsework and formwork. ‘Temporary Works Coordinator’, (TWC) identified and should ensure risk assessment and method statement completed, and a safe system of work developed.
All work equipment must be inspected at least weekly, and this must be recorded.
Construction teams must ensure adequate segregation between plant/vehicles and pedestrians.
All task specific risk assessments must detail the safety control measures for keeping people safe when there is a legitimate need to work near plant.
Pedestrian walkways, with appropriate barrier protection should be established wherever reasonably practicable, (especially in the site office and compound areas).
Arrangements should be established that no-one is allowed to encroach inside the danger zone area of plant until the machine has been hydraulically isolated.
Dumpers over 4T used on highway will have proximity sensors, or an alternative means of eliminating blind spots, and a Vehicle Collision Avoidance System, (VCAS) should be fitted unless there is a risk assessment which identifies that these controls are not necessary.
All earth moving plant fitted with 360 vision technology by 2018, (allowing phased upgrade). 360 excavators over 6T fitted with seat-belt interlock devices to isolate hydraulics when not engaged, (also allowing for a phased upgrade).
Seat belts, where fitted on plant/vehicles must be worn all the times the vehicle is occupied.
All hydraulic oils in plant under this Code of Practice must be defined as "Readily Biodegradable” and meet OECD 301B.
All plant operators trained and certified to Lantra or CPCS standards. NPORS standard is acceptable provided NVQ training can be demonstrated to achieve competent operator status.
Principal Contractors should ensure a Traffic Management Plan, (TMP) is created and referenced in the Construction Phase Plan for the project. Vehicle operatives must be made aware of updates/changes.
Framework partners and CDM duty holders will ensure effective arrangements are in place for managing safety, health or environmental emergency incidents.
Emergency drills for fire, evacuation, water rescue, confined space rescue, harness recovery, etc. is required within 4 wks. from commencement of work on site or as agreed in the Construction Phase Plan.
Accidents/incidents reported in accordance with the EA H&S and Environmental accident/incident reporting process flow chart, and the Reporting of Injuries, Diseases and Dangerous Occurrence Regulations, (RIDDOR) complied with.
The Health and Safety Incident and Near Miss reporting procedure poster shall be displayed in a prominent position in the site office and in the welfare accommodation.
Initial report, investigation and a final comprehensive investigation report must be provided in accordance with the SHEW CoP requirements.
Plan and manage activities to avoid adverse environment impact by maximising opportunities.
Environmental Action Plan, (Environmental Risk Assessment) actions delivered, and effectively work with Environmental Clerk of Works or others to ensure actions are completed and signed off.
Locate sensitive areas and segregate or protect them from harm. These areas must be clearly marked on drawings, site rules and included in the induction.
Materials not stored under the canopy or within the sensitive root zone of trees and erect tree protection fencing in areas of high risk, such as traffic routes.
Take actions to reduce carbon through construction, (eco-cabins, dual generators and efficient plant).
Utilise the CL:AIRE register of materials to help identify required and excess materials required for schemes.
Utilise Site Waste Management Plans effectively on all schemes to record Duty of Care information as well as account for the waste removed.
Ensure timber purchased, (permanent and temporary works) will comply with the EA timber procurement policy, and will ensure evidence of checks and documentation will be available on request.
Engage with local Environment Agency Environment Officer to make use of their local knowledge and expertise in planning and undertaking works in or near to water bodies.
Before starting works site drainage, other pathways, watercourses and groundwater source protection zones identified, and included in site environmental emergency plan or site pack.
Attention given to use of grout, cement and concrete works pollution, and prevention measures.
Suitable pollution prevention measures, (e.g. ‘nappies’) should be put in place under attachments, parked plant or static equipment, (e.g. generator, pump) whenever there is a risk of fluid leaks or spillages, especially during refueling operations or within 10m of a watercourse.
Within the previous 6 mth period all operatives should have received spill kits awareness. Works lasting >30 days or in an environmental sensitive site a mock exercise undertaken within 2 weeks starting on site, unless or as defined in the Construction Phase Plan or Site Pack.
Spill kits must be appropriate to the risk and amount of fuel and oils on site, and located to be readily available should there be a spillage. Suitable PPE, (such as goggles and impermeable gauntlet gloves) must be included in the spill kits.
A suitable provision must be provided on site for hazardous waste, (e.g. following a spill) prior to its removal from site by a licensed carrier.
On-site plant working in watercourses, vulnerable groundwater zones and sensitive areas such as SSSI’s must use biodegradable hydraulic oil, defined as "Readily Biodegradable” and meet OECD 301B.
Invasive non-native species, (Japanese Knotweed, Himalayan Balsam, giant Hogweed, etc.) identified, and relevant bio-security advice followed with site arrangements formally documented, briefed to staff and followed.
If American Signal Crayfish or killer shrimp is identified at the work location EA management should be notified at the earliest opportunity for advice and guidance.
The Environmental Incident and Near Miss reporting procedure poster displayed in a prominent position in the site office and in the welfare accommodation.
Projects between 7 and 30 days = Contractor’s site project management inspections, and recorded.
30 days + = Contractor’s HS&E Advisor inspections, normally every 2 weeks – recorded, and report distributed within 4 working days.
Any comments raised.
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