The key contact/person responsible person for fire safety

  • Name of the key contact/person

  • Contact details of contact/person

1 The Building

  • Number of Floors

  • Floor area: (m2 per floor)

  • Floor area: (m2 total)

  • Brief details of construction: Wall Windows Roof Escape Routes Adjacent Property Risk

  • Occupancy type:

2 The occupants

  • Maximum number of employees at any given time:

  • Maximum number of visitors at any given time:

3 Occupants at special risk

  • Are children employed at the premises?

  • Do employees sleep at the premises overnight?

  • Are disabled occupants catered for?

  • Are there occupants in remote areas?

  • Are there lone workers? (If present, is there a suitable policy in place?)

4 Previous Fire loss experience

  • Is there any previous history of fire loss in the premises? (if yes give details)

5 Other relevant background

  • Are there any residential properties in or attached to the building?

  • Is there a prohibition notice in force? (if yes give date of issue)

  • Is there an alteration notice in force? (if yes give date of issue)

  • Is there an enforcement notice in force? (if yes give date of issue and date of when work is to be completed by)


6 Electrical sources of ignition

  • Are reasonable measures taken to prevent fires of electrical origin?

  • Is the fixed wiring installation periodically tested and inspected?

  • Are portable appliances tested/inspected?

  • Is there a suitable policy about the use of personal electrical appliances?

  • Is there a suitable limitation on the use of trailing leads and adapters?

  • Is there exposed wiring present?

  • Is all electrical equipment tested and records on site?

7 Smoking

  • Is the appropriate smoking prohibition notice displayed at the building's entrance?

  • Are reasonable measures taken to prevent fires as a result of smoking?

  • Is smoking prohibited in the building?

  • Is smoking prohibited in appropriate areas?

  • Are there suitable arrangements made for those who wish to smoke?

  • Is there absence of any evidence of breaches of smoking policy?

8 Arson

  • Does the basic security against arson appear reasonable?

  • Is there sufficient control of unnecessary fire load in close proximity to the building or available for ignition by outsiders?

9 Portable heaters and heating installation

  • Is the use of portable heaters avoided as far as reasonably practicable?

  • If portable heaters are used, are the more hazardous types (radiant bars and LPG) avoided?

  • If portable heaters are used are suitable measures taken to minimise the risk of ignition of combustible materials?

  • Are fixed heating installations subject to regular maintenance?

10 Cooking facilities

  • Are reasonable measures taken to prevent cooking fires?

  • Are filters changed and ductwork cleaned regularly?

  • Are suitable extinguishers available?

11 Lightning

  • Does the building have lightning protection system if required? (if yes has it been tested and are records of testing kept)

12 Other significant ignition sources that warrant consideration

  • List other ignition sources:

13 Housekeeping

  • Is the standard of housekeeping adequate?

  • Are combustible materials separated from ignition sources?

  • Is the unnecessary accumulation of combustibles and waste avoided?

  • Is there appropriate storage of hazardous materials?

  • Are combustible materials stored appropriately?

14 Hazards introduced by contractors and building works

  • Is there sufficient control over works by contractors? (e.g. Permits to work, issue of safety instruction, etc)

  • Are there arrangements for the safe storage of gas bottles and others hazardous materials?

  • Are fire safety conditions and instructions communicated to contractors?

15 Dangerous Substances

  • Are dangerous substances present on the premises?

  • Has the risk to relevant persons been adequately eliminated or reduced?


16 Means of escape

  • Is the building provided with adequate means of escape in case of fire?

  • Are there sufficient exits?

  • Are exits easily and immediately openable where necessary?

  • Do fire exits open in the direction of travel where necessary?

  • Have sliding or revolving doors been avoided as fire exits?

  • Are there adequate means of securing exits?

  • Are there reasonable distances of travel where there is a single direction of travel?

  • Are there reasonable distances of travel where there are alternative means of escape?

  • Are escape routes adequately protected?

  • Are there suitable fire precautions for all inner rooms?

  • Are escape routes unobstructed?

  • Are there suitable means of escape for disabled occupants?

17 Measures to limit fire spread and development.

  • Is there a sufficient standard of compartmentation and sub-compartmentation?

  • Are linings that promote fire spread avoided as far as reasonably practicable?

18 Escape lighting

  • Is there a reasonable standard of escape lighting provided?

  • Is Emergency Luminous Discharge Lighting installed? (if yes does the installation meet with current standards)

19 Fire safety signs and notices

  • Are fire safety signs and notices suitable and sufficient?

20 Means of giving warning in the event of fire

  • Is a manually operated electrical fire alarm system provided?

  • Is automatic fire detection provided?

  • Is there remote transmission of alarm signals?

21 Manual fire extinguishing appliances

  • Is there suitable and sufficient provision of portable fire extinguishers?

  • Are hose reels provided?

22 Relevant automatic fire extinguishing systems

  • Type of system:

  • Comments and observations:

23 Facilities, equipment and devices for the protection of Fire-Fighters

  • Types of facilities:

  • Comments and observations:


24 Procedures and arrangements

  • Key contact/person responsible for fire safety:

  • Is there a suitable and sufficient diagrammatic displaying locations of utilities cut off points, dangerous substances, safety critical areas and other information required by the F&RS?

  • Are there competent persons available to assist in implementing fire safety arrangements?

  • Are appropriate fire procedures in place? (including arrangements for calling the Fire & Rescue Service)

  • Fire Emergency Plan in place and details recorded?

  • Does the plan take account of other Fire Emergency Plans applicable in the building?

  • Is the Fire Emergency Plan readily available for employees to read?

  • Is the Fire Emergency Plan available to the enforcing authority?

  • Are there persons nominated to respond to fire?

  • Are persons nominated to assist with evacuation?

  • Is there appropriate liaison with the F&RS?

  • Do routine in-house inspections of fire precautions take place?

25 Training and drills

  • Are staff given instruction on induction?

  • Do employees receive periodic refresher training at suitable intervals?

  • Are those with special responsibilities given appropriate training?

  • Are fire drills carried out at appropriate intervals?

26 Testing and maintenance

  • Is the workplace adequately maintained?

  • Is there weekly testing and periodic servicing of the fire detection and alarm system?

  • Is there monthly and annual testing of the emergency lighting?

  • Is there annual maintenance and testing of fire extinguishing equipment?

  • Is there annual inspection and test of the lightning protection system?

  • Is there six monthly and annual testing of wet/dry risers?

  • Is there weekly testing and periodic inspection of sprinkler installations?

  • Is there routine checks of fire doors and final exit doors?

  • Other relevant inspection and test

27 Records

  • Is there a suitable and sufficient fire safety log book (FSLB)?

  • Are there records of fire drills?

  • Are there records of fire alarm tests?

  • Are there records of emergency lighting tests?

  • Are there records of fire training?

  • Are there records of maintenance and testing of other fire protection systems?


  • Are slips, trips and falls appropriately managed (e.g. steps, slopes, ramps, etc)?

  • Is there an Asbestos Management Plan in place? If so, is information conveyed to contractors?

  • Are hand rails in good condition?

  • Is there a Legionella Management Plan in place (COSHH, MHSWR & L8 ACOP)?

  • Is COSHH suitably managed (RA, MSDS, Storage)?

  • Are lift rooms secured and maintained (signage, housekeeping, LOLER)?

  • Is the standard communal lighting free from defects? (clean, bulbs present and operational, free from blind spots, etc)

  • Is vehicle movement and traffic segregation well managed? (car parks, pedestrian segregation, turning circle for F&RS appliances)

  • Are refuse areas well managed? (not overloaded, free from Is COSHH items, suitably secure and segregated)

  • Are gardens well maintained? (walk ways clear, free from tools, gardening equipment, waste or other site-specific hazards)?

  • Is Control of Contractors well managed? (vetting, competency, insurances, risk assessments, method statements, etc)

  • Is security well managed? (CCTV, Security Operatives, Intruder Alarms, Outbuildings, Access & Egress, Security Lighting)?

  • Is access and egress suitable and sufficient? (including for disabled persons)

  • Is there a system present for the reporting of notifiable injuries (RIDDOR)?

  • Is there suitable and sufficient signage fitted both internally and externally? (Plant rooms, hazards, lifts, escape, etc)

  • Is there a suitable ans sufficient policy for lone working?

  • Miscellaneous


Health, Safety & Fire Risk Items

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  • Recommendations

  • Action

  • Received verbally by key contact / person / representative

  • Assessor Signature (after briefing client)

  • UKFRAS Office Audit


  • Recommended date for re-assessment

  • Pictures

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