Audit

1. Previous Inspection
1.1. Date of Previous Inspection

1.2. Result of previous audit

1.3. Number of CARS issued

1.4. Has the last inspection been reviewed?

1.5. Have all Corrective Actions Reports from previous inspection been auctioned as required?

2. Documentation

2.1. Does client have access to eDEOP 101?

2.2. Does client have access to ESCM?

This is the main EO Accounting publication used by Defence. Vol 4 Sec 8 Chap 1 deals with Management and Accounting for Explosive Ordnance and associated Produce. Vol 11 contains Service Supplements for Army which replaced ALIPOL 6-15

2.3. Does client have access to DEOP 200.001 - List of Explosive Ordnance And Associated Components-Packaging and Hazard Classification- of (AL3) 14 Jul 04 ?

This is the main Defence EO publication which lists the associated components, packaging and hazard classification data of all EO held in the ADO inventory.

Units are to use this document when planning EO storage and movement operations and when completing DG paperwork such as AB788- Shippers Declarations.

2.4. Does client have access to Ammunition Constraints / Signals?

No matter how small the holdings or usage of EO may be, unit EO Custodians/Managers are to raise and maintain an Ammunition Constraint Register which contains all current EO Constraints, Restrictions and Suspensions as well as life variations of EO. Failure to so could have serious EO safety consequences.

2.5. Does client have access to Electronic Defence Security Manual?

Details roles and responsibilities of Unit security Officer and Security and reporting requirements for management of Unit EO stocks.

2.6. Does the client have access to the ESTC Pam 7 - A Guide to the Transport of Defence Explosives by Road and Rail

The ESTC Pam 7 is a booklet that has been produced as a quick reference guide to the understanding and application of the rules and regulations governing the transport of Dangerous Goods Class 1 - Explosives by road. It must not be regarded under any circumstances as a substitute for the rules and regulations. This booklet is designed for use by Defence personnel involved with all facets of transporting Defence EO by road.

2.7. Does client have access to EO User Guide Oct 2012?

Unit User Guide for personnel involved with Management and TPT of Unit EO.

2.8. Does client have access to LWP-G 7-3-9 Disposal of Malfunctioned Explosive Ordnance, 2006 AL1, 2007?

3. Check List Of Mandatory Unit Eo Management Appointments/Security Procedures And Miscellaneous Authorisations

3.1. EO Storage Facility Authorisation Folder 1. Each establishment or unit holding EO is to maintain an EO Facility Authorisation Register. This register is to consist of a folder(s) containing the following:

a. A list of all EO facilities under the responsibility of the establishment or unit.

i. Indicating the facility number and / or desigantion and

ii. The use for which each facility is licensed

b. The approved current ELL for each facility.

c. A current copy of the establishments Safeguarding Map(s) or reference to where it is held.

d. The original of the form EO 077 – Authorised Use and Explosives Content of an Explosives Facility (applicable only to SQFs).

3.2. Is there a Explosive Ordnance Facility Inspection Register(s) IAW eDEOP 101 Sect 1 Regulation 1.4 Para 4.17 & eDEOP 101 Sect 1 Regulation 1.4 Procedure 2?
All establishments with licensed EO facilities are to maintain an EO Facility Inspection Register(s) that consists of the following:

a. A loose leaf binder/cover.

b. Form EO 080 Explosive Ordnance Facility Inspection Record.

c. Form EO 082 Explosive Ordnance Facility Inspection Record – Hardstand Area.

3.3. Is there a Form EO 080 Explosive Ordnance Facility Inspection Record IAW eDEOP 101 Sect 1 Regulation 1.4 Procedure 4 Para 4.4 - EO 080

3.3.1 Are the Internal audits and inspections as well as recording of the results of those audits carried out, at least monthly, by competent personnel who are formally designated by the OIC.

3.3.2 Are Fire Drills Being Conducted and Notated in EO 080?

3.3.3 Are Alarm Tests Being Conducted and Notated in EO 080?

3.3.4 Is the EO 080 being presented to the OIC for signature every three months?

3.4 Is there a Form EO 082 Explosive Ordnance Facility Inspection Record – Hardstand Area IAW eDEOP 101 Sect 1 Regulation 1.4 Procedure 2
(Not Required for SQF)

3.4.1 Are the Internal audits and inspections as well as recording of the results of those audits carried out, at least monthly, by competent personnel who are formally designated by the OIC.

3.4.2 Are Fire Drills Being Conducted and Notated in EO 082?

3.4.3 Is the EO 082 being presented to the OIC for signature every three months?

3.5 Is there a Form EO 081 Explosive Ordnance Facility Temperature and Humidity Record. (Not Required for SQF)

4. Unit Standing Orders (USO)

4.1 Does USO indicate that SQF are to be managed and operated IAW eDEOP 101 Sect 4 Regulation 4.4 Procedure 13..

4.2 Does USO indicate local EO procedures covering emergency control and EO incident reporting IAW eDEOP 101 Sect 1 Regulation 1.3 Procedure 1 para 1.1?
Unit Standing Orders are to detail the procedural requirements for the Initial Response and Reporting of all Explosive Ordnance (EO) Incidents and is applicable to all Defence Personnel and contractors.

4.3 Does USO indicate EO Defect and incident reporting IAW eDEOP 101 Sect 1 Regulation 1.3 Procedure 1 para 1.19 (EO016)?
All other EO Incidents (i.e. defects, malfunctions and unsatisfactory materiel) are to be reported by the Unit OIC to:
a.      The appropriate level of command within the respective Defence Group or Service, in accordance with Group or Service-specific reporting requirements and relevant Defence Policy; and
b.      The appropriate Regional JLU - EO Services AND the JLC - EOIAC by completing and submitting an EO 016 (EO Incident Report) form in accordance with the timeframes detailed at Annex C.
EO Incidents can also be initially reported via message form (refer Annex D) and followed up with an EO 016

4.4 Does USO indicate Responsibilities of Officers–In Charge (OIC) IAW eDEOP101 Preliminary Pages - Roles and Responsibilities Para 1.70 & ESCM V04S08C01 Para 6 & eDSM Part 2:67 Para 67.24
 In addition to the duties and responsibilities inherent in their positions, OIC of establishments/units or specific EO activities, are responsible for:
a.      explosives safety on their establishment, unit, fighting platform or during any activities for which they have command responsibility;
b.      ensuring the qualification and authorisation of personnel under their command who perform or supervise EO operations;
c.      requiring personnel of other agencies, including contractors, while on the facility under their command, to conduct their activities in accordance with established safety requirements;
d.      enforcing the mandatory requirements of these instructions and be guided by the advisory provisions; and
e.      initiating those directives and inspections necessary to effect compliance with these instructions.

4.5 Does the unit Maintain a Security Briefing and register IAW eDSM Part 2 Chap 67 Para 67:24 Sub Para f?

Defence personnel and external service providers with specific duties associated with EO (eg storage, transportation, issue and disposal) are briefed on their individual security responsibilities on appointment and thereafter at least every 12 months, that briefings are recorded in the Security Register and that security responsibilities are documented in duty statements and performance agreements.

4.6 Does USO indicate Duties and Responsibilities of the SQF Manager IAW eDEOP 101 - Regulation 4.4 Procedure 1 ?

4.7 Does USO indicate Duties and Responsibilities of the Unit Security Officer IAW eDSM Part 2 Section 6 paragraph 31 ?
Unit Standing Orders are to include procedures for the management of EO security.

5. Unit Routine Orders (RO)

5.1 Is there an appointing an appropriately qualified and responsible person (Authorised by OIC ) to manage SQF IAW eDEOP 101 Sect 4 Regulation 4.4 Procedure 13 para 13.30 ?
SQF are to be in the charge of an appropriately qualified and responsible person who is to ensure the safe custody of the EO at all times. SQF are to be operated IAW eDEOP 101 Sect 4 Regulation 4.4 Procedure 13 para 13.30. This list is in no way exhaustive and the instructions in Regulation 4.4 Procedure 2 for the operation of EO storehouses in designated EO storage areas also apply where applicable.

5.2 Is there appoint selected members of the unit to have access to the unit EO Storage Facility/s. IAW eDSM Part 2 Section 67 Para 67.34 – 67.35?
Unit OIC are to approve and appoint selected members of the unit to have access to the unit EO Storage Facility/s.
67.34 Theft by a trusted insider represents a significant security risk. For this reason unaccompanied access to licensed EO facilities, excluding EO laboratories, must not occur under any circumstances. In the case of an EO laboratory, unaccompanied access to the laboratory at times when EO is present must be risk managed.
67.35 An authorised individual, who is named in the Security Register, must be present at all times when EO is accessed from a licensed EO facility.

5.3 Is there appointments of persons to examine and certify emptied EO packages Free from Explosives (FFE) IAW eDEOP 101 Sect 2 Regulation 2.3 Procedure 5 para 5.4?
Officers-in-Charge and Commanding Officers are to appoint and authorise persons in writing to examine and certify emptied EO packages Free from Explosives (FFE). Such appointments and authorisations are to be recorded in a local register. Registers are to be retained for a minimum of 25 years.

5.4 Is there appointments of persons to examine certify functioned EO as being FFE IAW eDEOP 101 Sec 2 Reg 2.3 Proc 6 para 6.4?
Officers-in-Charge and Commanding Officers are to appoint and authorise persons in writing to examine and certify functioned EO as being FFE. A local register of such appointments/authorisations is to be retained for a minimum of 25 years.

5.5 Is there appointments of persons to Certify Free- From- Misfire of unfired ammunition for EO return documentation IAW ASCS Vol 4 Sect 8 Chap 1 Para 48)?
Such appointments and authorisations are to be recorded in a local register. Registers are to be retained for a minimum of 25 years.

5.6 Is there appointments of Supervisor for The Handling of Unit Ammunition IAW ETRs ?
Supervisors for all aspects of the transporting of EO by road or rail and are to be appointed by the unit OIC. Such appointments are to be recorded in a local register. Registers are to retained for a minimum of 25 years.

5.7 Is there appointments of Authorised to sign SQ 79 Order to Draw Ammunition IAW ASCS V04S08C01 para 29 ?
In order to enact the transfer of Explosive Ordnance (EO) natures the Unit Commander (CO) or his appointed delegate/s are to authorise and authenticate the bearer of the Order to Draw Explosive Ordnance (SQ79). This duty may be delegated to either the Unit Operations Officer (OPSO) or Unit Manager (Quartermaster).
Such appointments and authorisations are to be recorded in a local register. Registers are to be retained for a minimum of 25 years.

5.8 Is there appointments of Members authorised as Ammunition Escorts IAW eDSM Part 2 Sec 34 Para 34.12 ?
Commanders, managers and external service providers are responsible for protecting weapons, EO and classified equipment for which they are responsible during transportation. Where security considerations demand, weapons, EO and classified equipment are to be escorted by appropriately qualified and authorised escorts.
Such appointments and authorisations are to be recorded in a local register. Registers are to be retained for a minimum of 25 years.

5.9 Is there appointment of Unit Security Officer IAW eDSM Part 2 Section 6 paragraph 31 ?
Commanders or Unit Managers must appoint a Unit Security Officer if the unit stores, handles or uses ammunition. Unit Security Standing Orders are to include procedures for the management of EO security.

5.10 Is there a Security Brief and is the unit IAW eDSM Part 2 Chap 67 Para 67:24 Sub Para f?
Defence personnel and external service providers with specific duties associated with EO (eg storage, transportation, issue and disposal) are briefed on their individual security responsibilities on appointment and thereafter at least every 12 months, that briefings are recorded in the Security Register and that security responsibilities are documented in duty statements and performance agreements.

5.11 Is there appointment to Authorise Personnel to sign AD663 - EO Usage Forecast" IAW ESCM Volume 01 Section 01 Chap 02?

5.12 Is there appointment to Personnel to sign AD665 - EO Demand Request and AD664 Explosive Ordnance (EO) Demand Alteration or Cancellations IAW ESCM Volume 01 Section 01 Chap 02?

5.13 Is there appointment to Personnel to sign AD666 - EO return Request and AD732 - EO Return Alteration/Cancellation IAW ESCM Volume 01 Section 01 Chap 02?

5.14 Is there appointment to Personnel to sign AD667 - EO Return Voucher IAW ESCM Volume 01 Section 01 Chap 02?

6. EO Accounting

6.1 Are mandatory fortnightly stock takes being conducted on Inert Items and is a register being held?

6.2 Are mandatory fortnightly stock takes being conducted on EO and is it being recorded by the Unit Security Officer?

6.3. Form 087 – Pyrotechnic and Installed Explosive Ordnance Register IAW EDEOP 101 Sect 1 Regulation 1.4 Procedure 7 Para 7.6?
Applies to units utilising EO Stowed in Watercraft (Ship Kit Distress Lifeboat, distress flares/ Smoke)
Kits inspected at no greater than three monthly intervals. EO items found to be Unserviceable or Life Expired are to be replaced immediately.
For those units who are required to maintain these registers, AOI Inspectors will sight and sign and stamp all ‘paper’ and computer generated registers of installed EO and pyrotechnic/ marine safety stores to confirm lifing/serviceability of installed items. Applicable only to those units who use/manage/maintain this type of EO- such as Small Boats and Aircraft fitted with safety stores.

6.4. Form TI 009 – Inflatable Liferaft Log Card. (Paper F orm Only) IAW EDEOP 101 Sect 1 Regulation 1.4 Procedure 7 Para 7.6?
Applies to units utilising EO Stowed in Watercraft (Ship Kit Distress Lifeboat, distress flares/ Smoke) Kits inspected at no greater than three monthly intervals.
EO items found to be Unserviceable or Life Expired are to be replaced immediately.For those units who are required to maintain these registers, AOI Inspectors will sight and sign and stamp all paper and computer generated registers of installed EO and pyrotechnic/ marine safety stores to confirm lifing/serviceability of installed items.
Applicable only to those units who use/manage/maintain this type of EO- such as Small Boats and Aircraft fitted with safety stores.

7. Unit EO Storage Facility/s

7.1.1 Are the appropiiate Fire Fighting Symbols Displayed IAW eDEOP 101 - Regulation 4.7 - Procedure 1 - 1.63 ?

7.1.2 Are the appropiiate Supplementary Fire Fighting Symbols Displayed IAW eDEOP 101 - Regulation 4.7 - Procedure 1 - 1.63 ?

7.1.3 Are the appropiiate Fire fighting Poster (Symbols Indicating Fire Hazards) Displayed IAW eDEOP 101 - Regulation 4.7 - Procedure 1 - 1.63 ?

7.1.4. Are the appropiate ‘First attack’ fire fighting equipment -fire Extinguishers and Fires hoses, located at each EO storage area and are serviceable and tested 1/2 yearly IAW eDEOP 101 Regulation 4.7 - Procedure 1 - 1.63 ?

7.1.5 Are the appropiate Entry Conditions Warning Notices Displayed IAW eDEOP 101 - Regulation 4.7 - Procedure 1 - 1.63 ?
*Applicable only to units managing ‘stand alone’ EO storage facilities.

7.1.6 Are the appropiate Controlled Articles Signage Displayed IAW eDEOP 101 - Regulation 4.7 - Procedure 1 - 1.63 ?

7.1.7 Is the appropiateExplosive Limits Licence (ELL) Displayed IAW eDEOP 101 - Regulation 4.4 Procedure 2 - 2.4 ?
A copy of the authorised ELL is to be displayed on or near the entrance to an EO storage facility. The ELL is to be reviewed every five years or when a change occurs in the facility.
*Applicable to all units storing EO in a licensed storage facility in barracks and may apply at some field storage sites.

7.1.8 Are Stack Records (GI 151) correct aand IAW eDEOP 101 - Regulation 4.8 Procedure 2 - 2.10 ?
Stack Records must be used in all storage facilities, with the exception of:
a. EO storage depots, where it is optional; and
b. SQF-licensed facilities, which are physically small and where EO is not normally separated into stacks.

7.2 Are the Traverses IAW eDEOP 101 - Regulation 4.5 Procedure 1 Para1.14?
Every reasonable effort should be made to establish native evergreen plants (not exceeding 300mm mature height) on earth traverses otherwise the height of natural grass must never be permitted to exceed 200 mm.
*Applicable only to units who manage EO storage facilities that are enclosed by an earthen traverse.

7.3 Is the Control of Vegetation, Livestock & Indigenous Fauna and Vermin IAW eDEOP 101 - Regulation 4.5 Procedure 1?
In the interest of protecting EO buildings and open stacks of EO from fire, the growth of natural vegetation must be controlled. In order to prevent damage to traverses within such areas, the grazing of introduced livestock, the indigenous fauna and vermin may also need to be controlled. In effecting such control due cognisance must be given to all applicable environmental legislation.
Note: This may not apply to buildings /containers that are used as an SQF such as a two drawer filing cabinet or a combination safe which is located within a unit Q Store.
*Applicable only to those units who manage EO storage areas that are ‘stand alone’ or consist of multiple purpose built EO storage facilities.

7.4 Lightning Protection Anti- Static Precautions IAW : eDEOP 101 - Regulation 6.2 Procedure 1 and eDEOP 101 - Regulation 6.3 Procedure 2
Lightning Protection Systems (LPS) and Anti-Static bench top coverings, Anti–Static Floors and any other anti-static equipment (such as touch plates and wrist straps) should be inspected annually and should form part of the EO storage area maintenance plan.
Note: This may not apply to buildings /containers that are used as an SQF such as a two drawer filing cabinet or a combination safe which is located within a unit Q Store.
*Applicable to units who store EO in a purpose built EO storehouse and Ammunition Process Buildings (APB)

7.5 Is the storage of EO is within the NEQ limits calclated for the storage site IAW eDEOP 101 - Regulation 5.2 - 1.54?
For an LQF, this amount is found on the Explosive Limits Licence.
For an SQF, the NEQ limits are listed on Form EO77- Authorised Use and Explosives Content of an Explosive Storage Facility.

7.6 Is the storage of ammunition segregated and stored into the correct Hazard Classification Codes and Compatibility Groups IAW eDEOP 101 - 4.2 Procedure 1

7.7 Is the storage of ammunition correctly seggregated IAW eDEOP 101 - Regulation 4.2 Complete ?
All EO should be stored in like natures, be of the same Lot/Batch Number and be held in separate identifiable stacks as far as practicable.
Where multiple lot numbers of the same EO are held, each lot number is to comprise a separate stack, unless it is not possible due to the lack of storage space. Oldest lots should be most accessible as these are to be issued first. The following EO is always to be segregated away from serviceable (sealed) stocks of EO held in the EO storage area:
a. Returns or Receipts which are damaged, or incorrectly packaged or sealed , but considered safe to store;
b. Returns from Ships;
c. Experimental EO; and
d. EO known to be suspected of being other than serviceable but not unsafe.

7.8 Is the storage of EO containing White Phosphorus- Compatibility Group H IAW eDEOP 101 - Regulation 4.1 Procedure 8 Para 8.27 - 8.36 ?
Special fire fighting precautions and storage requirements apply to this type of ammunition

7.9 Is the storage of ammunition on Dunnage/Pallets/Storage Crates inside EO storage facilities IAW eDEOP 101 - Regulation 4.1 Procedure 8 and 9 ?

7.10 Is the storage of ammunition correctly managed with minimun number of “Fraction Packs” IAW
eDEOP 101 - Regulation 4.4 Para 4.99 Sub-Para m
eDEOP 101 - Regulation 2.3 Procedure 4 Para 4.17
Packaging that contain only partial amounts of the original quantity of ammunition (commonly called ‘Fraction Packs’) are to be marked ‘FRACTION” and “FIRST ISSUE”.Fraction label NSN: 7690-66-050-7713
*Applicable to all units storing EO in barracks and may apply at some field storage sites.

7.11 Is the storage of ammunition Ball and Blank SAA clearly segregated within the SQF IAW eDEOP 101 - Regulation 4.4 Para 4.99 Sub-Para k ?
To avoid Ball and Blank SAA contamination, Both items should be clearly segregated within the SQF. The use of signage is recommended.
If an SQF consists of a two drawer filing cabinet or safe then Blank SAA should be stored in one drawer and Ball in the other drawer- never mixed!
*Applies to all units who store Ball and Blank natures in a single SQF.

7.12 Are all packages containing EO, NEDG and their associated components factory sealed or using "Defence Transit Seal" (NSN: 7690-66-149-1062) IAW Ref: eDEOP 101 - Regulation 4.2 Procedure 1?
All packages containing EO, NEDG and their associated components are to be authenticity sealed before being offered for transit or storage. Authenticity sealing is the application of seals to a package. Authenticity seals serve two purposes:
a. to detect tampering
b. to externally signify that the contents are correctly described by the data shown on the outside of the package/unit/load are correctly packed and the contents are serviceable unless there is a notice on the container to indicate otherwise.
*Applicable to all units managing EO in barracks and in the field.

7.13 Is the management of Salvage or Returns (Functioned EO, Empty Fired Cart. Case, etc) correct and IAW Ref: eDEOP 101 Regulation 2.3 Procedure 6?
Empty EO produce is not to be stored in EO storage facilities with live EO.Empty Fired Cart. Cases should held in a secure area and thoroughly check that all are FFE prior to bagging and return to THALES. If live ammunition is found in returned, certified salvage, THALES will raise an Ammunition Incident Report (EO 016) for investigation by Regional EO Services. Responsible Unit must then conduct an investigation IAW DSM.

7.14 Is the Management of Ammunition Storage Life correct and IAW DEOP 200.001-022CD Part 2 Sect 1 Chap 1 ?
All ammunition used by Defence is given a safe Storage Life. Individual stockholders, custodians and users of EO are responsible for routine management of the Storage Life of EO, including the continuous monitoring of the conditions of the EO and the withdrawal of life expired stores from service and subsequent return of EO to Defence EO storage facility if directed by Defence EO management groups. All EO issued by a Defence EO Service Providers (such as THALES) will have at least a 12 month or longer Storage Life- this information can be found on the receipt documentation. Units will be advised if there are any changes to EO Storage Life via extant Defence EO safety management reporting procedures (i.e. Ammunition Constraints). As a guide, it is recommended that units turn over stored EO stocks every 12 months- from the date of delivery. *Applicable to all units storing EO in barracks and could apply at some field storage sites.

7.15 Are any Environmental Control of EO Storage Facilities not IAW eDEOP 101 - Regulation 4.1 Procedure 5?
The above ref deals with environmental conditions such as ventilation requirements for EO storage facilities.
* Applicable to units who manage purpose built EO storehouse/s

7.16 Are Communications Equipment, Security Alarms system of EO Storage Facilities tested regularly IAW eDEOP 101 - DoDER Regulation 4.7 Procedure 1 - 1.12?
All emergency communications systems (phones and alarms) are to be tested regularly. The testing cycle is to be based on local conditions and reliability of the local phone/alarms systems.
* Applicable only to units who store EO in purpose built EO storehouse/s
Note: This may not apply to buildings /containers that are used as an SQF such as a two drawer filing cabinet or a combination safe which is located within a unit Q Store.

8. EO 101 Inspection

8.1 Is the EO holdings serviceable and 100% stocktake complete as per an EO 101 Inspection.

Sign Off
On site representative
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.