Audit

1. Previous Inspection
1.1. Date of Previous Inspection

1.2. Result of previous audit

1.3. Number of CARS issued

1.4. Has the last inspection been reviewed?

1.5. Are there any outstanding Corrective Actions?

2. Documentation

2.1. Does client have access to eDEOP 101?

2.2. Does client have access to ESCM?

2.3. Does client have access to DEOP 200,001 CD -List of Explosive Ordnance & Associated Components - Packaging & Hazard Classification?

2.4. Does client have access to Ammunition Constraints / Signals?

2.5. Does client have access to Electronic Defence Security Manual?

2.6. Does client have access to Defence Explosives by Road (A Guide -A5 size Orange Book)?

2.7. Does client have access to EO User Guide Oct 2011?

2.8. Does client have access to LWP-G 7-3-9 Disposal of Malfunctioned Explosive Ordnance, 2006 AL1, 2007?

3. Check List Of Mandatory Unit Eo Management Appointments/Security Procedures And Miscellaneous Authorisations

3.1. EO Storage Facility Authorisation Folder 1. Each establishment or unit holding EO is to maintain an EO Facility Authorisation Register. This register is to consist of a folder(s) containing the following:

a. A list of all EO facilities under the responsibility of the establishment or unit.

b. The approved current ELL for each facility.

c. A current copy of the establishment’s Safeguarding Map(s) or reference to where it is held.

d. The original of the form EO 077 – Authorised Use and Explosives Content of an Explosives Facility (applicable only to SQFs).

3.2. Is there a Explosive Ordnance Facility Inspection Register(s) - OIC are to nominate a responsible staff member to inspect, at a minimum of monthly intervals,

3.3.1 Is there a Form EO 080 Explosive Ordnance Facility Inspection Record?

3.3.2 Is it filled out monthly?

3.3.3 Are Fire Drills Being Conducted and Notated in EO 080?

3.3.4 Are Alarm Tests Being Conducted and Notated in EO 080?

3.4 Is there a Form EO 082 Explosive Ordnance Facility Inspection Record – Hardstand Area. (Not Required for SQF)

3.5 Is there a Form EO 081 Explosive Ordnance Facility Temperature and Humidity Record. (Not Required for SQF)

4. Unit Standing Orders (USO)

4.1 Does USO indicate that SQF are to be managed and operated in accordance with Regulation 5.3 Procedure 1 of eDEOP 101.

4.2 Does USO indicate local EO procedures covering emergency control and EO incident reporting IAW eDEOP 101 Sect 1 Regulation 1.3 Procedure 1 para 1.1

4.3 Does USO indicate EO Defect and incident reporting IAW eDEOP 101 Sect 1 Regulation 1.3 Procedure 1 para 1.19 (EO016)

4.4 Does USO indicate Responsibilities of Officers –In Charge (OIC) IAW eDEOP101 Preliminary Pages - Roles and Responsibilities Para 1.70

4.5 Does USO indicate Responsibilities of the CO IAW eDEOP101

4.6 Does USO indicate Responsibilities of the SQF Manager IAW eDEOP101

4.7 Does USO indicate Responsibilities of the Unit Security Officer IAW eDSM Part 2 Section 6 paragraph 31 ?

Unit Standing Orders are to include procedures for the management of EO security.

5. Unit Routine Orders (RO)

5.1 Is there an appointing an appropriately qualified and responsible person (Authorised by OIC ) to manage SQF IAW eDEOP 101 Sect 4 Regulation 4.4 Procedure 13 para 13.28 ?

5.2 Is there appoint selected members of the unit to have access to the unit EO Storage Facility/s. IAW eDSM Part 2 Section 67 Para 67.34 – 67.35

5.3 Is there appointments of persons to examine and certify emptied EO packages Free from Explosives (FFE) IAW eDEOP 101 Sect 2 Regulation 2.3 Procedure 5 para 5.4?

Such appointments and authorisations are to be recorded in a local register. Registers are to be retained for a minimum of 20 years.

5.4 Is there appointments of persons to examine certify functioned EO as being FFE IAW eDEOP 101 Sec 2 Reg 2.3 Proc 6 para 6.4?

Such appointments and authorisations are to be recorded in a local register. Registers are to be retained for a minimum of 20 years.

5.5 Is there appointments of persons to Certify Free- From- Misfire of unfired ammunition for EO return documentation IAW eSCM Vol 4 Sect 8 Chap 1 Para 78(b) (note)?

Such appointments and authorisations are to be recorded in a local register. Registers are to be retained for a minimum of 20 years.

5.6 Is there appointments of Supervisor for The Handling of Unit Ammunition IAW ETRs ?

Such appointments and authorisations are to be recorded in a local register. Registers are to be retained for a minimum of 20 years.

5.7 Is there appointments of Authorised to sign SQ 79 Order to Draw Ammunition IAW ASCS V04S08C01 para 29 ?

Such appointments and authorisations are to be recorded in a local register. Registers are to be retained for a minimum of 20 years.

5.8 Is there appointments of Members authorised as Ammunition Escorts IAW eDSM Part 2 Sec 34 Para 34.12 ?

Such appointments and authorisations are to be recorded in a local register. Registers are to be retained for a minimum of 20 years.

5.9 Is there appointment of Unit Security Officer IAW eDSM Part 2 Section 6 paragraph 31 ?

Commanders or Unit Managers must appoint a Unit Security Officer if the unit stores, handles or uses ammunition. Unit Security Standing Orders are to include procedures for the management of EO security. refer 4.7

6. EO Accounting

6.1 Does the unit maintain an EO File IAW eSCM V04S08C01 Para 35?

All units that demand and/or return explosive ordnance are to maintain an EO file. The unit EO file comprises EO accounting documents, references and regulations. The documents are to be held for accounting and audit purposes for 20 years.
Units are to maintain the following documents within the EO file:

6.1.a Form AD 663 - EO Usage Forecast IAW eSCM V04S08C01 Para 37.

6.1.b Form SQ 80 - Ammunition Issue Record IAW eSCM V04S08C01 Para 68.

6.1.c Form SQ 088 - Summary of Ammunition Expended and Produce Recovered IAW eSCM V04S08C01 Para 70.

6.1.d Form AD 665 - EO Demand Request and MILIS Work Order watch copy file IAW eSCM V04S08C01 Para 41.

6.1.e Form AD 664 - EO Demand Alteration or Cancellation IAW eSCM V04S08C01 Para 55.

6.1.f Form AD 666 - EO Return Request IAW eSCM V04S08C01 Para 75.

6.1.g Form AD 732 - EO Return Request Alteration or Cancellation IAW eSCM V04S08C01 Para 77.

6.1.h Form AD 667 - EO Return Voucher IAW eSCM V04S08C01 Para 78.

6.1.i Completed MILIS voucher file IAW eSCM V04S08C01 Para 70 Subpara e - f.

6.1.j COMSARM issue voucher IAW eSCM V04S08C01 Para 57.

6.1.k Form SA013 - Record of Temporary Issues of Equipment for one man weapon systems IAW eSCM V04S08C01 Para 101 - 106.

6.1.m Suspensions and Constraints Constraints,

Suspensions and Releases are promulgated by widely disseminated signal, as required, by DEOS Ammunition Surveillance and Proof Section, DEOH, NSW. The signals indicate what action is required and are to be actioned immediately. Units are also to maintain a register for future reference.

6.1.n Form SQ 079 - Authorised To Draw Ammunition Register IAW : eSCM Vol 04 Sect 08 Chap 01 Para 56 SQ079

6.1.h Form AD 667 - EO Return Voucher IAW eSCM V04S08C01 Para 78.

6.2 Documentation checks
Documentation Checks All EO on charge MUST be recorded.
All issues and Receipts of EO MUST be recorded and Records retained for 20 years.
Units are to conduct monthly checks of EO issue and receipt documentation (including SQ 079 Register)
IAW ESCM Vol 4 Sect 08 Chap 01 Para 66

6.3 Form 087 – Pyrotechnic and Installed Explosive Ordnance Register IAW EDEOP 101 Sect 1 Regulation 1.4 Procedure 7 Para 7.6 EO087

Applies to units utilising EO Stowed in Watercraft (Ship Kit Distress Lifeboat, distress flares/ Smoke)
Kits inspected at no greater than three monthly intervals.

EO items found to be Unserviceable or Life Expired are to be replaced immediately.
For those units who are required to maintain these registers, AOI Inspectors will sight and sign and stamp all ‘paper’ and computer generated registers of installed EO and pyrotechnic/ marine safety stores to confirm lifing/serviceability of installed items.

Applicable only to those units who use/manage/maintain this type of EO- such as Small Boats and Aircraft fitted with safety stores.

6.4 Form TI 009 – Inflatable Liferaft Log Card. (Paper F orm Only) IAW EDEOP 101 Sect 1 Regulation 1.4 Procedure 7 Para 7.6 EO087

Applies to units utilising EO Stowed in Watercraft (Ship Kit Distress Lifeboat, distress flares/ Smoke)
Kits inspected at no greater than three monthly intervals.

EO items found to be Unserviceable or Life Expired are to be replaced immediately.
For those units who are required to maintain these registers, AOI Inspectors will sight and sign and stamp all ‘paper’ and computer generated registers of installed EO and pyrotechnic/ marine safety stores to confirm lifing/serviceability of installed items.

Applicable only to those units who use/manage/maintain this type of EO- such as Small Boats and Aircraft fitted with safety stores.

7. Unit EO Storage Facility/s

7.1.1 Are the appropiiate Fire Fighting Symbols Displayed IAW eDEOP 101 - DoDER Regulation 4.7 - Procedure 1 - 1.63 ?

7.1.2 Are the appropiiate Supplementary Fire Fighting Symbols Displayed IAW eDEOP 101 - DoDER Regulation 4.7 - Procedure 1 - 1.63 ?

7.1.3 Are the appropiiate Fire fighting Poster (Symbols Indicating Fire Hazards) Displayed IAW eDEOP 101 - DoDER Regulation 4.7 - Procedure 1 - 1.63 ?

7.1.4.a. Are the appropiate ‘First attack’ fire fighting equipment -fire Extinguishers and Fires hoses, located at each EO storage area and are serviceable and tested 1/2 yearly IAW eDEOP 101 - DoDER Regulation 4.7 - Procedure 1 - 1.63 ?

7.1.5 Are the appropiate Entry Conditions Warning Notices Displayed IAW eDEOP 101 - DoDER Regulation 4.7 - Procedure 1 - 1.63 ?
*Applicable only to units managing ‘stand alone’ EO storage facilities.

7.1.6 Are the appropiate Controlled Articles Signage Displayed IAW eDEOP 101 - DoDER Regulation 4.7 - Procedure 1 - 1.63 ?

7.1.7 Is the appropiateExplosive Limits Licence (ELL) Displayed IAW eDEOP 101 - DoDER Regulation 4.4 Procedure 2 - 2.4 ?

A copy of the authorised ELL is to be displayed on or near the entrance to an EO storage facility. The ELL is to be reviewed every five years or when a change occurs in the facility.
*Applicable to all units storing EO in a licensed storage facility in barracks and may apply at some field storage sites.

7.1.8 Are Stack Records (GI 151) correct aand IAW eDEOP 101 - Regulation 4.8 Procedure 2 - 2.10 ?
Stack Records must be used in all storage facilities, with the exception of:
a. EO storage depots, where it is optional; and
b. SQF-licensed facilities, which are physically small and where EO is not normally separated into stacks.

7.2 Traverses Ref: eDEOP 101 - DoDER Regulation 4.5 Procedure 1 Para1.14
Every reasonable effort should be made to establish native evergreen plants (not exceeding 300mm mature height) on earth traverses otherwise the height of natural grass must never be permitted to exceed 200 mm.
*Applicable only to units who manage EO storage facilities that are enclosed by an earthen traverse.

7.3 Control of Vegetation, Livestock & Indigenous Fauna and Vermin
Ref: eDEOP 101 - DoDER Regulation 4.5 Procedure 1
In the interest of protecting EO buildings and open stacks of EO from fire, the growth of natural vegetation must be controlled. In order to prevent damage to traverses within such areas, the grazing of introduced livestock, the indigenous fauna and vermin may also need to be controlled. In effecting such control due cognisance must be given to all applicable environmental legislation.
Note: This may not apply to buildings /containers that are used as an SQF such as a two drawer filing cabinet or a combination safe which is located within a unit Q Store.
*Applicable only to those units who manage EO storage areas that are ‘stand alone’ or consist of multiple purpose built EO storage facilities.

7.4 Lightning Protection Anti- Static Precautions

Ref: eDEOP 101 - DoDER Regulation 6.2 Procedure 1
eDEOP 101 - DoDER Regulation 6.3 Procedure 2

Lightning Protection Systems (LPS) and Anti-Static bench top coverings, Anti –Static Floors and any other anti-static equipment (such as touch plates and wrist straps) should be inspected annually and should form part of the EO storage area maintenance plan.
Note: This may not apply to buildings /containers that are used as an SQF such as a two drawer filing cabinet or a combination safe which is located within a unit Q Store.
*Applicable to units who store EO in a purpose built EO storehouse and Ammunition Process Buildings (APB)

7.5 Is the storage of EO is within the NEQ limits calclated for the storage site IAW eDEOP 101 - DoDER Regulation 5.2 - 1.54?

For an LQF, this amount is found on the Explosive Limits Licence.
For an SQF, the NEQ limits are listed on Form EO77- Authorised Use and Explosives Content of an Explosive Storage Facility.

7.6 Is the storage of ammunition segregated and stored into the correct Hazard Classification Codes and Compatibility Groups IAW eDEOP 101 - DoDER Regulation 4.2 Procedure 1?

7.7 Is the storage of ammunition correctly seggregated IAW eDEOP 101 - Regulation 4.2 Complete ?
All EO should be stored in like natures, be of the same Lot/Batch Number and be held in separate identifiable stacks as far as practicable.
Where multiple lot numbers of the same EO are held, each lot number is to comprise a separate stack, unless it is not possible due to the lack of storage space. Oldest lots should be most accessible as these are to be issued first.
The following EO is always to be segregated away from serviceable (sealed) stocks of EO held in the EO storage area:
a. Returns or Receipts which are damaged, or incorrectly packaged or sealed , but considered safe to store;
b. Returns from Ships;
c. Experimental EO; and
d. EO known to be suspected of being other than serviceable but not unsafe.

7.8 Is the storage of EO containing White Phosphorus- Compatibility Group H IAW eDEOP 101 - Regulation 4.1 Procedure 8 Para 8.27 - 8.36 ?
Special fire fighting precautions and storage requirements apply to this type of ammunition

7.9 Is the storage of ammunition on Dunnage/Pallets/Storage Crates inside EO storage facilities IAW eDEOP 101 - Regulation 4.1 Procedure 8 and 9 ?

7.10 Is the storage of ammunition correctly managed with minimun number of “Fraction Packs” IAW
eDEOP 101 - Regulation 4.4 Para 4.99 Sub-Para m
eDEOP 101 - Regulation 2.3 Procedure 4 Para 4.17
Packaging that contain only partial amounts of the original quantity of ammunition (commonly called ‘Fraction Packs’) are to be marked ‘FRACTION” and “FIRST ISSUE”.
Fraction label NSN: 7690-66-050-7713

*Applicable to all units storing EO in barracks and may apply at some field storage sites.

7.11 Is the storage of ammunition Ball and Blank SAA clearly segregated within the SQF IAW eDEOP 101 - Regulation 4.4 Para 4.99 Sub-Para k?

To avoid Ball and Blank SAA contamination, Both items should be clearly segregated within the SQF. The use of signage is recommended.
If an SQF consists of a two drawer filing cabinet or safe then Blank SAA should be stored in one drawer and Ball in the other drawer- never mixed!

*Applies to all units who store Ball and Blank natures in a single SQF.

7.12 Are all packages containing EO, NEDG and their associated components factory sealed or using "Defence Transit Seal" (NSN: 7690-66-149-1062) IAW eDEOP 101 - Regulation 2.3 Procedure 3 ?

All packages containing EO, NEDG and their associated components are to be authenticity sealed before being offered for transit or storage.
There are two types of Authenticity Sealing authorised for use in Defence.

1. Defence Logistic Seal (DLS) which is used extensively by EO Services Providers (such as THALES) to seal EO packaging prior to delivery to customer units.
2. Defence Transit Seals (DTS) which is the only approved sealing method to be used by user units to re seal ammunition packaging once DLS seals have been broken.

*Applicable to all units managing EO in barracks and in the field.

7.13 Is the management of Salvage or Returns (Functioned EO, Empty Fired Cart. Case, etc) correct and IAW eDEOP 101 Regulation 2.3 Procedure 6 ?

Empty EO produce is not to be stored in EO storage facilities with live EO.
Empty Fired Cart. Cases should held in a secure area and thoroughly check that all are FFE prior to bagging and return to THALES.
If live ammunition is found in returned, certified salvage, THALES will raise an Ammunition Incident Report (EO 016) for investigation by Regional EO Services. Responsible Unit must then conduct an investigation IAW DSM.
Form EO 051 (Label) "Certified Empty Free From Explosives" NSN: 7690-66-149-1259

7.14 Is the Management of Ammunition Storage Life correct and IAW DEOP 200.001-022CD Part 2 Sect 1 Chap 1 ?

All ammunition used by Defence is given a safe Storage Life. Individual stockholders, custodians and users of EO are responsible for routine management of the Storage Life of EO, including the continuous monitoring of the conditions of the EO and the withdrawal of life expired stores from service and subsequent return of EO to Defence EO storage facility if directed by Defence EO management groups.
All EO issued by a Defence EO Service Providers (such as THALES) will have at least a 12 month or longer Storage Life- this information can be found on the receipt documentation.
Units will be advised if there are any changes to EO Storage Life via extant Defence EO safety management reporting procedures (i.e. Ammunition Constraints).
As a guide, it is recommended that units turn over stored EO stocks every 12 months- from the date of delivery.
*Applicable to all units storing EO in barracks and could apply at some field storage sites.

7.15 Are any Environmental Control of EO Storage Facilities not IAW eDEOP 101 - DoDER Regulation 4.1 Procedure 5

The above ref deals with environmental conditions such as ventilation requirements for EO storage facilities.
* Applicable to units who manage purpose built EO storehouse/s

7.16 Are Communications Equipment, Security Alarms system of EO Storage Facilities tested regularly IAW eDEOP 101, Regulation 4.7 Procedure 1 - 1.12 All emergency communications systems (phones and alarms) are to be tested regularly. The testing cycle is to be based on local conditions and reliability of the local phone/alarms systems. (quarterly at least) * Applicable only to units who store EO in purpose built EO storehouse/s Note: This may not apply to buildings /containers that are used as an SQF such as a two drawer filing cabinet or a combination safe which is located within a unit Q Store.

Sign Off
On site representative
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.