Appendix Seven - External Project Managers Inspection

Site set up - do the site operatives have access to suitable welfare facilities (compliant with CDM. Regulations 2007) either dedicated compound cabins or shared welfare units? Do they have suitable access to toilets, washing facilities, suitable mess/rest area, drinking water and suitable area for storage and drying of clothing and PPE?

Have site set up photos been emailed to ASDA head Office as evidence and for review before works progress?

Is there a signing in book present and are all site visitor ( personnel working on or visiting site) signing in and out accordingly?

Are details of all CSCS cards being taken, logged and recorded for future reference? has the Contractor confirmed the validity of at least 10% of the cards received?

Are site specific inductions being undertaken by the site manager or approved deputy? Is the location for the inductions suitable? Is the induction adequate? Was there the opportunity to ask questions at the end if the induction?

Are the Clients requirements relating to PPE covered within the site induction? Is the PPE being used appropriate to the tasks being undertaken?

A copy of the Project specific presentation pack should be located in the site office. Was the pack referenced and presented during the project?

Is the site safety file present within the site office, and is it being developed as the scheme progresses?

Has the contractor put suitable traffic management plans into place? Have any temporary diversions been agreed with the store?

The name and contact details of the Site Manager / First Aider / Fire Marshall etc. should be clearly displayed. Are these details visible and reference during the site induction?

Details of the fire muster points must be clearly displayed. Is the location indicated and referenced during the site induction?

A copy of the "ASDA Way of Working" (6th edition) should be present and clearly displayed. is this document present and referenced during the induction? Are signed declarations from the Principal Contractor and his sub-contractors held within the site file? Are all inductions dated within the last twelve months?

Emergency contact details, directions and post code of the local hospital should be displayed. Rip & Go sheets should be available to site operatives. Is this document present and referenced during the induction?

Are site cleanliness posters clearly displayed on the notice board/ hoarding

Accident and first aid kit should be present. Any accidents / near miss incidents should be recorded for future reference. Are these items present? Were they pointed out during the induction?

All site operatives and visitor are to comply with the ASDA Way of Working requirements for PPE. no site operative shall be permitted access to the working areas of the site unless wearing suitable PPE. is this requirement being enforced?

Gates to site compounds are to be secured at all times unless being manned or in operation. Are all gates locked and the compound secure at all times when unoccupied?

Are all legal and client required Health and Safety signage / posters / banners etc. securely fixed to the site compound / works areas Heras fencing?

Are all Heras fencing panels erected safely and double clipped (Chapter eight barriers may be used where appropriate). Do all fencing panels meet the client's standards regarding quality standards?

Is Hi Vis reflective banding securely fixed to Heras fencing panels including pedestrian and vehicle access gates?

Is smoking banned across all work areas? Is this covered within the site induction? Has a designated smoking area been supplied within the site compound? Is it clearly identified / suitably signed and does it include a sand bucket / spill kit? If no smoking area has been provided are contractors directed to the colleagues smoking shelter?

Is the use of mobile phones banned in all work areas? Is this covered within the induction? Is there a designated/safe mobile phone area (Phone-Zone) within the site compound? It is clearly identified/suitably signed?

Are recycling bins present within the welfare units? Is recycling promoted across site? Are the location of the recycling facilities indicated during the induction?

Site manager's name and contact details along with those of the contractors office should be clearly displayed on the site compound. Are these details displayed and easy to read?

Are portable fire fighting equipment (extinguishers) present within the compound and working areas? Are these extinguishers of the correct type to deal with potential risks involved with the works? Are these extinguishers within their test date? Are they in a good condition? Is there a suitable method of raising the alarm should a fire occur? Are the location of the extinguishers and the fire assembly point, the method of raising the alarm and fire procedures suitably communicated during the site induction?

Are adequate storage facilities in place for materials and equipment? Are loose materials protected from the elements and suitably segregated? Is there a suitable storage for pressurised gases on site?

Are service records for plant and machinery kept on site and readily retrievable? Is all plant fit for purpose? Are records of site operatives "tickets" held within the site file? Are all keys removed from plant when not in use?

Are there trained banks-men present on site? Are records and proof of training stored in the site office? Are all banks-men easily identified?

All contractors and sub-contractors electrical tools electrical tools and associated equipment, including leads, should be PAT tested and within their last test date ( This includes electrical equipment located within welfare units unless brand new and accompanied by a receipt).

Are Health and Safety Law posters and Contractors insurance certificates clearly displayed?

Are there any programmed out of hours works? Have these been discussed and accepted by the EHO? Is this recorded and documented on site? Has a letter drop been undertaken by the Contractor? Are there methods of noise monitoring on site if required?

Are RAMS documents for all site activities in place and signed and dated by the relevant site operatives? Are these documents site and scheme specific?

Notice of work to be undertaken should be clearly displayed in ASDA Colleague areas, notice to include details of working areas (phasing plans), site managers details (including name, phone number and photo) and contact details for the Contractors head office.

Has the GSM (or appointed deputy) been issued a site contact sheet?

The Contractor is required to liaise and communicate with the store on a regular basis. have details of these communications been kept for future reference?

Store permits are to be in place as agreed during the pre-start meeting. is the Contractor requesting these permits at the frequency agreed (daily/weekly)?

Weekly progress reports need to be produced and issued to ASDA head office (Friday afternoon) for review prior to uploading onto "The Project" are these reports being issued toGPS as agreed prior to being loaded onto "The Project"?