Title Page

  • Document No.

  • Client / Site

  • Production Area

  • Conducted on

  • Prepared by

  • Location
  • Personnel

OHS Document Review Checklist

Management Leadership and Commitment

  • Safety / Safety Culture Policy

  • Health and Safety Program Manual

  • Safety / Safety Culture Roles and Responsibilities

  • Safety Rules and WorkSafeBC Regulations

  • Emergency Dive Accident Management

  • Safety Performance Documentation

  • Communication - H&S Meetings and Postings

  • Safety / Safety Culture Goals and Objectives

  • Environmental and Biodiversity Policy

  • Safety / Safety Culture Tracking and Assessment

Hazard Identification and Control

  • Job Task Occupation List

  • Hazard Identification Documents

  • Hazard Risk Assessments

  • Training in Hazard Assessement

  • Safe Work Procedures (SOP / SWP / IRP)

Industry Specific Programs

Contractor Management

  • Contractor Safety Management Program

  • Contractor Familiarization Forms

  • Electrical Permit

  • Pre bid Documentation, Qualification Records and Contracts

  • Contractor Safety Orientation Records

  • Safe Work Permits

Mobile Equipment

  • Employee Training Records

  • Safe Work Procedure for Mobile Equipment

  • Pre-use Inspections

  • Maintenance Programs

Confined Space

  • List of Confined Spaces

  • Confined Space Entry Program

  • Hazard Assessment completed

  • Confined Space Permits

  • Confined Space Training Records

Radiation Safety

  • Radiation Safety Program

  • Hazard Assessment - Radiation Sources

  • Radiation Emergency Procedure

  • Radiation Training Records

Fall Protection

  • Fall Protection Program

  • Hazard Assessment for Working at Heights

  • Working at Heights Permit

Toxic Gases - Industrial Safety Process Monitoring

  • Process Monitoring Program for Escaped Gas

  • Hazard Assessment for Gases and Monitoring

  • Gas Detection System - System Calibration Records

  • Emergency Procedures

WHIMIS Program

  • Hazard Assessment for Chemical Use

  • Inventory of Chemicals on Site

  • WHIMIS Training Records with WHIMIS GHS 2015

  • (M)SDS Sheets

  • Safe Work Procedures for or Include Chemical Use

Hearing Protection

  • Noise Surveys

  • Training on Noise Hazards

  • Policy on Using Hearing Protection

  • Audio Metric Screening Records

Musculoskeletal Injury Prevention

  • MSI Prevention Program

  • Hazard Identification - Risk Assessment Process

  • Work Recovery Cycles / Job Rotation

  • Safe Work Procedures Include MSI Prevention

  • MSI Training Records

Industrial Racking

  • Industrial Racking Program

  • Hazard Assessments for Industrial Racked Facilities

  • Manufacturers / Engineers Endorsement and Instructions

  • Swab Test Records

Lockout / De-Energization

  • Lockout / De-Energization Program

  • Lockout / De-Energization Training Records

  • Hazard Assessment include Lockout Awareness and Harmful Energy Mitigation

  • Safe Work / Lockout Procedures

Hot Work

  • Hot Work Safety Program

  • Hot Work Permits and Records

  • Hot Work Policy

  • Hot Work Procedure

Machine Safeguarding

  • Inventory of Safeguards

  • Hazard Assessments Include the Safeguarding of Machines

  • Policy on Safeguards

  • Safeguarding Procedures

Fixed Cranes and Hoists

  • Inventory of Cranes and Hoists

  • Policy on Cranes and Hoists

  • Crane and Hoist Procedures

  • Inspection Records

  • Crane and Hoist Training

Working Alone or in Isolation

  • Assessment of Employees Who Work Alone

  • Hazard Assessment for Working Alone

  • Working Alone Procedures and Records

Workplace Inspections

  • Formal Workplace Inspection Program

  • Workplace Inspection Records (Daily / Weekly / Monthly / Bi-Yearly, etc.)

  • JHSC Inspection Records

  • Pre-Shift Inspection Records

  • Hazard Report Cards / Forms

  • Spot Inspection Records

  • Critical Parts Inspection Records

Accident / Incident Investigations

  • Accident / Incident Inspection Program / Procedure

  • Accident / Incident Inspection Report Forms

  • Completed Accident / Incident Inspection Reports

  • Accident / Incident Inspection Training Records

  • WorkSafeBC Report Records

Training and Instructions

  • Safety Training Needs Analysis

  • New and Young Worker Orientation Records

  • Ongoing Safety Training

  • Job Specific Training Records

  • Average DATS (Digital Action Tracking System) compliance of site staff

Health and Safety Program Administration

  • Aquaculture license

  • Annual Business Plan / Operational Development Captures Safety Initiatives and Planning

  • Health and Safety Records Management System

  • Legislated Safety Documentation - WCABC, OSHR, (0)SMDS, TDG, etc.)

  • Program Review - Summaries, Statistics, Trends, etc.)

  • Safety Culture Baseline and Systems Measurements

Joint Health and Safety Committee

  • JHSC Terms of Reference

  • Committee Member Training Records in Line with 8 Hours Per Year Requirements

  • JHSC Meeting Minutes

Emergency Preparation

  • Emergency Response Plan

  • Reporting and Managing Injuries Flowchart (Signed by all staff)

  • Level 3 First Aid Attendant List

  • Predator response flow chart

  • Spill contingency plan

  • Spill Response Flowchart

  • Tsunami Response and Evacuation Procedure

  • Tsunami Matrix up to date

  • Fish escape response flowchart

  • Emergency Drill Records

  • Employee Training Records for Emergency Preparedness

IM / RTW (Return To Work) Document Review

Policy and Program

  • IM / RTW Policy Statement

  • Early Intervention Policy

  • Duties Assigned as Part of Early Intervention Program

  • Early Intervention Contact Personal Training

  • Written Policy and Procedures for IM / RTW Timelines

  • Written Process IM / RTW Plans

Resources, Education and Training

  • IM / RTW Coordinator Roles and Responsibilities

  • IM / RTW Coordinator Training and Education

  • Policy on Timelines for Document Retention

  • Education on Privacy Related to IM / RTW

Early Intervention and Return to Work

  • Early Intervention Policy

  • Duties Assigned as Part of Early Intervention

  • Early Intervention Contact Personnel Training / Knowledge

  • Written Policy and Procedure for Establishing Timelines for IM / RTW

  • Written Process IM / RTW Plans


  • Communication of IM / RTW Program to Employees

  • Communication of IM / RTW Program to Medical Proffesional

  • Communication of IM / RTW Program to WorkSafeBC

Worksite Observation

Ongoing Record Keeping Observations

  • Monthly H&S Reports available to staff (Ensure activities are being followed, topics and incidents are addressed in safety meetings)

  • Site Observation Reports - If the site has had an Observation Report in the last 12 months, is it available and are the corrective actions being completed

  • JHSC Contacts and meeting minutes available to staff (SharePoint location)

  • Visitor Safety Orientations

  • Septic log up to date

  • Site activity log up to date (Review one week, monthly page and quarterly page, ensure all applicable boxes are checked and signatures are present for each day by site Manager or Supervisor. Safety observation section being used correctly)

  • Safety Meetings Documentation (Check to see that actions are carried forward to next meeting if not completed)

  • Monthly Hazardous Materials Inventory

  • First Aid Attendant on Duty (Posted and accurate)

  • 60 Day Dive Certification Inspection Checklist up to date within last 60 days

  • Work Alone Check in Log with risk assessment (If applicable)

  • Lock Out Station with required equipment suitable to lockout needs

  • Eye Check Books observed and used by site staff

  • Estimated PERCENTAGE of employees observed with Eye-Check Books on their person

  • Monthly Mooring Inspection Completed (Including detached accommodations and sheds)

House / Accommodations

  • Fire Escape Ladder

  • Privacy - Rooms and bathrooms must be lockable to promote privacy

  • CO & Smoke Alarms

  • Fire Blanket and Burn Kit

  • Fire extinguishers (Checked monthly, inspected yearly by approved Fire Personnel, Pins in place, mounted off floor and extinguisher decals posted)

  • Food safety poster in kitchen

  • Cleanliness of living area to a high standard of hygeine

  • Class D Radio in communication area in range of living quarters

Environmental Management

  • Mort float (Cleanliness, footbath, biosecurity signs clearly posted and indicating no admittance)

  • Biosecurity - Hand Sanitizer, Sprayers Contained, Footbaths and Signage (At all docking areas, mort float, entrance to feed shed - Use a test strip)

  • Fish Escape Response Kit fully stocked and readily available

  • Hazmat Storage (Labeled, lockable, tidy, proper containment and signage: i.e. no smoking, flammable, HAZMAT, etc…)

  • Petroleum Products Storage (110% containment, clean, tidy and not overcapacity)

  • Recycling program

  • Spill kits (1 complete, 100’ extra boom) Required List is in SOP Compliance Under Spill Response)

  • TDG Stickers (Propane Pigs, Diesel Tank, Gas Tanks)

  • TMS storage (put away in lockup and marked with prescription number)

  • Mort Specific Gear (Stored separate from daily crew gear, includes raingear, boots, and life jackets)

  • All fuel lines in good shape (Including permanent house fixtures. Protected and no chafing or possibility of chafing)

Feed shed / Workshops

  • Fire extinguishers/ CO2 Detector in operation and placed in appropriate areas

  • Bull rails in areas where needed

  • Small Equipment in good order (Clean and Lubed)<br>

  • Air System - Compressors strapped and chalked, air systems with signage and whip checks

  • Feed Storage (Tidy and clean, no exposed feed or spillage, wildlife / predators cannot access, doors secure, no holes in Shed)

  • Triple stacking and feed storage procedures followed

  • Power Tool log (Signed out as part of the maintenance program)

  • Lab clean, neat and disinfected <br>

  • Signage (PPE’s, Auto-start Warnings for feeders and generators if applicable) <br>

  • Bulk Garbage and Recyclable Storage tidy and posing no risk to workers

Site organization - System and work areas

  • Long term storage (Shelving, Items kept out of the way, out of sight)

  • Industrial Racking (n good order, inspected monthly and showing no signs of damage)

  • Equipment stored properly (Gas off Honda motors, stored out of weather if not in use)

  • Bird nets in good condition and secure (no holes or access for predator entry)

  • Exit Ladders (Within 100 ft. from anywhere on system and visible)

  • Life buoys (Within 150 ft. from anywhere on system)

  • Safety Beacons (All four corners and marker light on all mort floats / compressor floats and central if needed)

  • Reflective strips on can buoys

  • Tidiness / Aesthetics (Feed on billets, & equipment secured, no tripping hazards, etc.)

  • Signage (Restricted Area, 3 Directional Signs and Dock Area, muster location if on system, etc.)

  • Compressor Manifold and 1” hoses (Secured with no evident chaffing, safety whip in place on all connectors)

  • Electrical ground system (Grounding wires attached to system sections and in good condition)

Site Boats

  • Fire extinguisher suitably mounted, inspected and weather protected

  • General condition of vessel

  • Radio in good order<br>

  • Level 1 FA kit (Off site boats only) <br>

  • CCG (Anchors, paddles, flares, charts, etc.) <br>

  • Emergency Dry Box (Required on all boats)

  • Extra Prop, tools and spare parts

  • Boat logs up to date

  • Bilges in working order

First aid / Evacuation

  • Spine board, Basket, 7 blankets, Velcro or Spider Straps

  • Collar set or Universal (Kept in a case / bag and in operational condition)

  • AED available, inspected and mounted in a clearly marked area, in close range to emergency medical response equipment

  • Eyewash stations (Refilled or replaced yearly and inspected)

  • Level 2 FA kit (Minimum)

  • 2 Medical Oxygen tanks with regulator and wrench

  • Station(s) well kept, clean, suitable for First Aid assistance and location clearly marked

  • 2 Tsunami EVAC Kits (Fully stocked)

  • Tsunami Beach Kit (On Shore, fully stocked with proof of inspection)

  • Confined Spaces Identified

  • Confined Space EGRESS equipment available (4 Gas Monitor, Davit or Tripod, Harnesses and additional equipment outlined in the official HA)

Maintenance Program Observations

  • Repairs done at professional quality

  • Wiring done at professional quality (Check for electrical log and inquire if any electrical work has been done – log books distributed Dec 20, 2012 – any work completed after this date is required be logged in the Electrical Log)

  • Maintenance logs: Forklift

  • Maintenance logs: Battery bank

  • Maintenance logs: Small equipment

  • Electric fence professionally installed with safety systems in place

  • Feed system in good order and working properly (Check log books for daily checks on gens, etc.)

  • Machine guards in place

  • Maintenance team contacts posted

  • Tsunami Trail maintained and can be accessed safely

Personal Protective Equipment

  • PFDs in good order and inspected regularly - Spot Check

  • Gloves being worn with a variety in stock for different tasks (Cut resistant gloves included)

  • Eye and Face protection readily available and in good order

Staff Safety Knowledge and Information Availability

  • SharePoint H&S Section - Can workers identify where to obtain the latest revisions in the H&S Program Manual?

  • SharePoint H&S Section - Do workers know how to view the latest Hazard Alerts?

  • SharePoint H&S Section - Can site staff obtain Risk Assessments and Safe Work Practices when needed?

  • Does the site have a extreme heat / cold exposure plan and can they explain them?

Additional observations

Endorsements and Additional Information

  • The manager of the site assumes immediate responsibility of all corrective actions outlined in the pre-audit report at a default due date of 30 Days from the dated report. Please ensure the corrective items are discussed and any delegation of responsibility be outlined within the monthly safety and environmental concerns meeting.
    The communication, delegation of responsibility, tracking and corrections of the actions outlined within the report may be reviewed in future audits and can potentially affect future results.
    Thank you for your attention to these items.
    If you require any support, advice or have any inquiries regarding this Report or the Marine Harvest Canada Health and Safety Program, you are encouraged to contact the Health and Safety Department.

  • Date and Time of Completed Audit

  • This report has been discussed and reviewed by the following signees.

  • Health and Safety Advisor

  • Site Manager / Supervisor

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