Asset Inventory Template

Assessment Details

• Document No.

• Assessment Title

• Conducted on

  Date

• Prepared by

• Location
  Address

• Facility Personnel present

• General

*General Asset Information

• Enter General Asset Information for the facility. You may enter one or multiple Other Names and Phone Numbers as part of the General Asset Information. All questions with an * are required.

• *Asset Name

• Parent Company

• Doing Business As

• Operating Entity

• Website

• Description

Other Names

• You may enter one or multiple Other Name records(s) for an asset in the General Asset Information. Click 'add element' below to add additional fields for Other Names

• Add a Other Name Record

Other Name

• Other Name

*Asset Phone Number(s)

• You may enter one or multiple Phone Number records(s) for an asset in the General Asset Information. Click 'add element' below to add additional fields for Phone Numbers. All questions with an * are required

• Add a Phone Number Record

Phone Number

• *Phone Type

  Main

  Alternative

  Fax

  Emergency

• *Phone Number

• Extension

*Address Information

• You may enter one or multiple Address record(s) for an asset. You are required to enter at least one "Physical" Address for an asset. For a "Physical" Address, data must be entered in the Lat/Long in the WGS84 Decimal Degrees (DD) format (xx, yyyyy); where "xx" is 2 digits and "yyyyy" is no less than 5, and directional orientation is determined by a positive (+) or negative (-) designation. All questions with an * are required.

• Add an Address Record

Address

• *Address Type

  Physical

  Mailing

• No Street Address
• Locate Address
  Address

• *Address

• Convert an Address to Lat/Long
  
  Follow the Web Link and enter the assets address, then copy/paste the results into their respective fields
  http://geocoder.us/

• *Latitude

• *Longitude

*Points of Contact (POC)

• You may enter on or multiple Point of Contact (POC) record(s) for an asset. When you enter a POC record, you must populate data in fields appended by an "*" unless otherwise noted. You may also enter one or multiple Address(es) and Phone Number record(s) for the POC. You are required to enter at least one of the following: Email, Address or phone Number for each POC you enter.

• Add a Point-of-Contact

Point-of-Contact

• *POC Type

  Select Asset Engineer Asset Manager Building Manager Owner Operator Personnel Manager President / CEO Security Manager Team Manager Corporate Security Other

  • Asset Engineer
  • Asset Manager
  • Building Manager
  • Owner
  • Operator
  • Personnel Manager
  • President / CEO
  • Security Manager
  • Team Manager
  • Corporate Security
  • Other

• *Describe

• Has Keys?

  Yes

  No

  N/A

• *Last Name

• First Name

• Middle Initial

• Salutation

• Title

• E-Mail

• Comments

*POC Address(es)

• This section should be filled out in conjunction with each POC.
  
  You may enter one or multiple Address record(s) for an Asset POC. When you enter an Asset POC Address record, you must populate data in the fields appended by an "*" unless otherwise noted. An Address record must be entered if an Email or Phone Number does note exist.

• Add a POC Address

POC Address

• *Address Type

  Home

  Business

  Mailing

• *Address

• *State

• *County

• *Zip Code

*POC Phone Number(s)

• This section should be filled out in conjunction with each POC.
  
  You may enter one or multiple Phone Number record(s) for an Asset POC. When you enter an Asset POC Phone Number record, you must populate data in the fields appended by an "*" unless otherwise noted. An Phone Number record must be entered if an Email or Address does note exist.

• Add a POC Phone Number

POC Phone Number

• *Phone Type

  Home

  Office

  Fax

  Mobile

  Emergency

• *Phone Number

• Extension

*Taxonomy

• You may enter one or multiple Taxonomy record(s) for an asset. When you enter a Taxonomy record, you must populate data in fields appended by an "*" unless otherwise noted. You must enter only one "Primary" Taxonomy. You can access the latest DHS Infrastructure Data Taxonomy document in Resource tab under Federal Resources/Publications.
  
  You can access the Taxonomy Document for reference by following the link.
  https://www.dropbox.com/s/lpdkeqkebs196ac/taxonomyversionfinal20081.pdf

• Add Taxonomy

Taxonomy

• Primary

• Taxonomy Code

• *Sector

  Select 1. Agriculture & Food 2. Banking & Finance 3. Chemical & HAZMAT Industry 4. Defense Industrial Base 5. Energy 6. Emergency Services 7. Information Technology 8. Communications 9. Postal & Shipping 10. Healthcare & Public Health 11. Transpotation 12. Water 13. National Monuments & Icons 14. Commercial Facilities 15. Government Facilities 16. Dams 17. Nuclear Reactors, Materials & Waste 18. Manufacturing

  • 1. Agriculture & Food
  • 2. Banking & Finance
  • 3. Chemical & HAZMAT Industry
  • 4. Defense Industrial Base
  • 5. Energy
  • 6. Emergency Services
  • 7. Information Technology
  • 8. Communications
  • 9. Postal & Shipping
  • 10. Healthcare & Public Health
  • 11. Transpotation
  • 12. Water
  • 13. National Monuments & Icons
  • 14. Commercial Facilities
  • 15. Government Facilities
  • 16. Dams
  • 17. Nuclear Reactors, Materials & Waste
  • 18. Manufacturing

• *Sub-Sector

• Segment

• Sub-Segment

• Asset Type

*Criticality

• You must enter at least one Criticality designation for an asset in ACAMS. Criticality designation include: Critical Infrastructure, Mass Population, and Symbolic or Psychological Impact.

*Critical Infrastructure

• When the asset meets the definition of Critical Infrastructure, you must enter "Yes" to the question: "Does this asset meet the definition of Critical Infrastructure?"
  
  The definition of Critical Infrastructure is:
  "Assets categorized as Critical Infrastructure include the systems and locations, which if compromised would cause an interruption in the continuity of operations or continuity of government of significant scale of duration."

• *Does the asset meet the standards of Critical Infrastructure?

  Yes

  No

  N/A

• *Effect

  Local

  State

  Regional

  National

  International

• *Explanation

*Mass Population

• When the asset meets the definition of Mass Population, you must enter "Yes" to the question: "Does this asset meet the definition of Mass Population?"
  
  The definition of Mass Population is:
  "Assets categorized as Mass Population include locations and events that if compromised may generate injuries, illness or loss of life that are significant in their scale, method, or impact."

• *Does the asset meet the standards of Mass Population?

  Yes

  No

  N/A

• *Effect

  Local

  State

  Regional

  National

  International

• *Explanation

• *Description

  Select Amusement Parks Boardwalk / Promenade Commercial District Event or Celebration High-rise Office Building High-rise ResidentialnBuilding Hospital Industrial / Manufacturing Mass Transit Museum Office Building Public Park Restaurant School Shopping Mall Stadium Theater / Concert Hall Other

  • Amusement Parks
  • Boardwalk / Promenade
  • Commercial District
  • Event or Celebration
  • High-rise Office Building
  • High-rise ResidentialnBuilding
  • Hospital
  • Industrial / Manufacturing
  • Mass Transit
  • Museum
  • Office Building
  • Public Park
  • Restaurant
  • School
  • Shopping Mall
  • Stadium
  • Theater / Concert Hall
  • Other

• *Describe

• *Mass Population is

  Less than 500

  501 - 1000

  1001 - 5000

  5001 - 10000

  Greater than 10000

• *Reason for Gathering

  Entertainment

  Daily Operations

  Sporting Event

  Transportation Hub

  Other

• *Describe

*Symbolic or Psychological Impact

• When the asset meets the definition of Symbolic or Psychological Impact, you must enter "Yes" to the question: "Does this asset meet the definition of Symbolic or Psychological Impact?"
  
  The definition of Mass Population is:
  "Assets categorized as Symbolic orPsychological Impact include cultural, religious, or national icons/patriotic locations or events."

• *Does the asset meet the standards of Psychological Impact?

  Yes

  No

  N/A

• *Effect

  Local

  State

  Regional

  National

  International

• *Explanation

• *Description

  Select Cemetary Church Cultural Center Cultural Icon Event or Celebration Foreign Government Facility Military Facility Monument Mosque Political/Activist Organization Synagogue Temple Other

  • Cemetary
  • Church
  • Cultural Center
  • Cultural Icon
  • Event or Celebration
  • Foreign Government Facility
  • Military Facility
  • Monument
  • Mosque
  • Political/Activist Organization
  • Synagogue
  • Temple
  • Other

• *Describe

• *Impact Reason

  Select Religious Patriotic Political Symbolic Psychological Other

  • Religious
  • Patriotic
  • Political
  • Symbolic
  • Psychological
  • Other

• *Describe

Asset Relationship

• If no Asset relationship information is known to you, leave blank until later.
  
  You may enter one or multiple Asset Relationship record(s) for an asset; however, assets entered should already exist in the system. Three types of relationships are available in ACAMS:
  
  >Link – is a free-form association of assets, which can be used to relate any asset with another—for any interactions or interdependencies they may have.
  >Parent – is meant to provide a link to the asset's parent or parents (as in the case of a joint venture). For example, this would cover individual DC Metrorail stations belonging to the DC Metrorail system
  >Proximity – denotes a relationship between assets physically close to each other.
  
  . You are required to enter at least one “ Physical” Address for an asset. You must enter data in the Latitude and Longitude in the WGS84 Decimal Degrees (DD) format (xx.yyyyy); where “ xx” is equal to two digits, “ yyyyy” is no less than five digits, and directional orientation is determined by a positive (+) or negative (-) designation.
  

• Add an Asset Relationship

Asset Relationship

• Relationship Type

  Link

  Parent

  Proximity

• Asset Name

• Address

• State

• County

• City

• Zip Code

• Latitude

• Longitude

• Distance (mi)

• Comments

Inventory Sign-off

• Once all required fields of information have been completed. Please provide the date completed and sign below.

• Date Completed

  Date

• Name & Signature

  Sign