AUI Office Inspection

• Audit Title

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Previous inspection

• Has the last inspection been reviewed?

  Yes

  No

  N/A

• Are there outstanding actions?

  Yes

  No

  N/A

Safety

General Housekeeping and Safety

• Light covers clean, in good condition and properly in place?

  Yes

  No

  N/A

• Floor surfaces even and free of slip/trip hazards?

  Yes

  No

  N/A

• Entrances and walkways kept clear?

  Yes

  No

  N/A

• Intersections kept clear?

  Yes

  No

  N/A

• Stair and risers kept clear?

  Yes

  No

  N/A

• Hand rails and railing adequate?

  Yes

  No

  N/A

• Area under stairs kept clear of stored items as per Alberta Fire Code?

  Yes

  No

  N/A

• Long term food storage in kitchen areas only? (Check offices for stored food which can attract rodents)

  Yes

  No

  N/A

• List locations food is stored outside of kitchen areas with details.

• Hand sanitizer and disinfecting wipes available for use?

  Yes

  No

  N/A

• Kitchen facilities kept clean and tidy?

  Yes

  No

  N/A

• Washroom facilities kept clean and tidy?

  Yes

  No

  N/A

• Signage posted if floors are wet?

  Yes

  No

  N/A

• Work areas marked appropriately? (E.g. Pilons or signage if a worker is doing maintenance in a common area)

  Yes

  No

  N/A

• PPE available for office staff if task requires?

  Yes

  No

  N/A

• Are PPE cabinets well stocked?

  Yes

  No

  N/A

• Is the Joint Work Site OHS Committee members list posted? (Names and contact information)

  Yes

  No

  N/A

• Comments

Furniture and Equipment

• Filing cabinets in safe condition? (Secured? Locking mechanism working?)

  Yes

  No

  N/A

• Filing cabinets properly loaded? (Bottom up)

  Yes

  No

  N/A

• Are office chairs in good condition?

  Yes

  No

  N/A

• Are desks in good condition?

  Yes

  No

  N/A

• Are desks and surfaces kept clean?

  Yes

  No

  N/A

• Are cabinets and drawers kept closed when not in use?

  Yes

  No

  N/A

• Are ladders/step ladders available for use and in good condition?

  Yes

  No

  N/A

• Are there carts and dollies available for manual material handling?

  Yes

  No

  N/A

• Comments

Emergency Response and First Aid

• Are cabinets and contents clean and orderly?

  Yes

  No

  N/A

• Are contents regularly checked?

  Yes

  No

  N/A

• Is there easy access to cabinets?

  Yes

  No

  N/A

• Are workers aware of the location of the first aid cabinet? (Ask a worker)

  Yes

  No

  N/A

• Is there an AED at this location?

  Yes

  No

  N/A

• Are workers aware of the location of the AED? (Ask a worker)

  Yes

  No

  N/A

• Is the AED inspected monthly? (Check records)

  Yes

  No

  N/A

• Is emergency response information posted? (Evacuation maps, plans posted, a list of wardens with contact information)

  Yes

  No

  N/A

• Is a list of qualified first-aiders posted? (Names and contact information)

  Yes

  No

  N/A

• Muster points marked with signage?

  Yes

  No

  N/A

• Extinguisher inspections and servicing up to date? (Check tag for records)

  Yes

  No

  N/A

• Extinguishers in place, clearly marked for type of fire as per NFPA 10 6.1.3.3.1 if obstructed from view.

  Yes

  No

  N/A

• Maximum travel distance to fire extinguisher less than 75 ft as per NFPA 5.2.3

  Yes

  No

  N/A

• Extinguishers clear of obstructions and mounted at appropriate height (3 - 5 feet) as per NFPA 10 6.1.3.8?

  Yes

  No

  N/A

• Emergency exit lighting installed and operable as per National building Code 3.4.5.1

  Yes

  No

  N/A

• Adequate signage for fire exits as per Alberta fire code 2.7.3.1

  Yes

  No

  N/A

• Exit doors easily opened from inside?

  Yes

  No

  N/A

• Exits clear of obstructions?

  Yes

  No

  N/A

• Pull stations clear of obstructions?

  Yes

  No

  N/A

• Comments

Fire Prevention and Electrical Safety

• Portable space heaters, air conditioners or fans used in offices?

  Yes

  No

  N/A

• List item types and locations or counts

• Turned off when not in use?

• Personal electrical appliances used in offices? (E.g. Coffee makers, fridges)

  Yes

  No

  N/A

• List types and locations or counts of personal appliances

• Turned off when not in use?

• GFI outlets installed in bathrooms and kitchens?

  Yes

  No

  N/A

• If tested, were GFI outlets operating correctly?

  Yes

  No

  N/A

• Safety switch breaker tested?

  Yes

  No

  N/A

• Double adapters not in use?

  Yes

  No

  N/A

• Electrical panel secure? (No open breakers or boxes)

  Yes

  No

  N/A

• Area around electrical panel kept clear of obstructions?

  Yes

  No

  N/A

• Electrical plugs, sockets and switches in good condition?

  Yes

  No

  N/A

• Power cords tucked away to prevent tripping? (i.e. not placed across walkways)

  Yes

  No

  N/A

• Power cords in good condition? (No visible damage or fraying)

  Yes

  No

  N/A

• Comments

Chemical Safety

• Workers using chemicals have up to date training?

  Yes

  No

  N/A

• Safety Data Sheets available for all chemicals? (Cross reference SDS Binders)

  Yes

  No

  N/A

• All containers labelled correctly?

  Yes

  No

  N/A

• Unused substances disposed of?

  Yes

  No

  N/A

• Is PPE available for working with chemicals?

  Yes

  No

  N/A

• Is adequate ventilation provided?

  Yes

  No

  N/A

• Are eye washes and showers easily accessed?

  Yes

  No

  N/A

• Are eye washes appropriate for chemicals used (e.g. is 15 minute flush available if required)

  Yes

  No

  N/A

• Comments

Visitor Safety and Building Security

• Visitor orientation process in place?

  Yes

  No

  N/A

• Are workers aware of the requirements for bringing visitors into the building? (Ask a worker)

  Yes

  No

  N/A

• Are visitors signing in and out appropriately? (Check log book)

  Yes

  No

  N/A

• Are visitors wearing visitor badges while in the building?

  Yes

  No

  N/A

• Are exterior doors kept closed and locked?

  Yes

  No

  N/A

• Is the perimeter secure after hours or when no workers are in the building?

  Yes

  No

  N/A

• Are shredding bins available and used?

  Yes

  No

  N/A

• Are computers locked when not in use?

  Yes

  No

  N/A

• Comments

COVID-19 Protocols

• Is the sign-in book used correctly?

  Yes

  No

  N/A

• For Head Office, is the maximum building capacity adhered to? (i.e. 30 people for Stage 1, 50% for Stage 2)

  Yes

  No

  N/A

• Is signage in place to direct workers on AUI's COVID-19 protocols?

  Yes

  No

  N/A

• Are patio and lunchroom restrictions being followed? (i.e. Limited seating - one person per table)

  Yes

  No

  N/A

• Are workers wearing masks in common areas?

  Yes

  No

  N/A

• Are workers maintaining a minimum of 2 metres (6 feet) from others?

  Yes

  No

  N/A

• Are sanitizing/wash stations available throughout the office?

  Yes

  No

  N/A

• Are sanitizing wipes available for disinfecting workstations?

  Yes

  No

  N/A

• Is PPE (face masks) made available in common areas?

  Yes

  No

  N/A

• Is increased cleaning in high use/common areas taking place?

  Yes

  No

  N/A

• Are engineering barriers installed in locations where 2 metres of separation is not achievable?

  Yes

  No

  N/A

Environment

Energy Use

• Lights turned off when room not occupied?

  Yes

  No

  N/A

• Are automatic on / off controls installed or available?

  Yes

  No

  N/A

• Programmable thermostats used?

  Yes

  No

  N/A

• Weather stripping around doorways and windows in good condition to prevent drafts?

  Yes

  No

  N/A

• No leaking water fixtures?

  Yes

  No

  N/A

• Hot water tank setting appropriate?

  Yes

  No

  N/A

• Furnace condition, clean filter? On a preventative maintenance schedule?

  Yes

  No

  N/A

• Comments

Waste

• Appropriate containers available for different waste streams? (Garbage, Cardboard, Bottles, Organics, Batteries)<br>

  Yes

  No

  N/A

• Bins emptied regularly? (I.e. waste not overflowing)

  Yes

  No

  N/A

• Are compost bins available?

  Yes

  No

  N/A

• Are compost bins used appropriately? (Check for non-organic items, check garbage bins for organics)

  Yes

  No

  N/A

• Comments

Sign Off

• Auditor's signature

  Sign