Ava PT0501 - Station cleaning & Minor Maintenance

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Date and time of audit

  Date

AUDIT CONDITIONS

• Select any that apply

• Sunny

• Cloud

• Showers

• Rain

• Wind

STATION SPECIFIC CLEANING TASKS

Item 1.0 Over-bridge

• Frequency = as required

• 1.1 Over bridges to be swept and free of dirt and debris, animal faeces, leaves, litter and twigs Access way to be kept free of weeds, moss, mould, lichen etc.

  Yes

  No

  N/A

• 1.2 Floor Wads of gum, fluid spills and all other sticky substances shall be removed from the area. Over bridge to be kept free of moss, mould, lichen, etc.

  Yes

  No

  N/A

• 1.3 Barrier panels, boards, handrails and mesh shall be clean and free of dirt, streaks, and spots.

  Yes

  No

  N/A

• 1.4 Vegetation growing through cracks etc. to be removed. Intruding vegetation growing across walkways or over bridge is to be cut back.

  Yes

  No

  N/A

Item 2.0 Platform and Shelter

• Frequency = as required

• 2.1 Platform shall be swept/cleared on each visit and kept free of all dirt, debris, litter etc. with the collected material being removed from site and disposed of by the Contractor at an authorised Territorial Authority refuse centre.

  Yes

  No

  N/A

• 2.2 Wads of gum, fluid spills and all other sticky substances shall be removed from the area.

  Yes

  No

  N/A

• 2.3 Handrails, joinery, warning signs, guards and other metal surfaces shall be cleaned and polished.

  Yes

  No

  N/A

• 2.4 Wall surfaces up to a height of 2.0m shall be free of finger marks, smudges, dirt spots and grime of any kind.

  Yes

  No

  N/A

• 2.5 Seating shall be wiped down and left in a dry state.

  Yes

  No

  N/A

• 2.6 Grates, gully’s, and channels shall be maintained free of debris and litter

  Yes

  No

  N/A

• 2.7 Graffiti and stickers must be removed.

  Yes

  No

  N/A

• 2.8 Vegetation growing through platform cracks etc must be removed.

  Yes

  No

  N/A

• 2.9 Loose rubbish is to be collected, and disposed of by the contractor at an authorised territorial authority refuse centre. Items such as cans, glass and plastics are to be sorted and recycled

  Yes

  No

  N/A

Item 3.0 Cycle Cone with Canopy x 1

• Frequency = As required

• 3.1 There shall be no streaks or spots remaining on surfaces or signs.

  Yes

  No

  N/A

• 3.2 They shall be uniformly clean all over.

  Yes

  No

  N/A

• 3.3 Graffiti, gum, fluid spills and all stickers must be removed.

  Yes

  No

  N/A

• 3.4 Metal surfaces shall be cleaned and polished.

  Yes

  No

  N/A

• 3.5 Locks and other fittings to be washed down and polished.

  Yes

  No

  N/A

• 3.6 Litter is to be collected then removed from site and disposed of by the Contractor at an authorised Territorial Authority refuse centre. (this includes litter which may build up within the cycle cones roof)

  Yes

  No

  N/A

• 3.7 A full wash down of the Cycle Cone shall occur no less than once per month, this task must only be undertaken at such a time where no bikes are on the Cycle Cone. - Monthly

  Yes

  No

  N/A

Item 4.0 Signage (including posters, timetables etc.)

• Frequency = as required

• 4.1 Signs and poster boards shall be wiped down so that there are no finger marks, smudges and other dirt spots of any kind.

  Yes

  No

  N/A

• 4.2 Stickers and wads of gum and other sticky substances shall be removed.

  Yes

  No

  N/A

Item 5.0 Graffiti removal not exceeding 0.130m2 (A3 page size) and reporting

• Frequency = Each visit

• 5.1 All areas within the highlighted areas on the Station-specific Specification plans must be monitored for graffiti.<br>Any graffiti not exceeding 0.130m2 (A3 page size) which is identified must be removed immediately.<br>Statistics on how much graffiti of this size, which was located over the month for each station must be supplied to KiwiRail’s security manager monthly. This information must also be provided to GWRL as part of the monthly report and on a GWRL accessible system allowing instant retrieval to ensure payment.

  Yes

  No

  N/A

OTHER TASKS

Item 1.0 lighting

• Frequency = as required

• 1.1 Lighting faults to be repaired/replaced are to be reported as soon as possible to GWRL with an accompanying quote for the work. Lighting repairs/replacements (other than urgent health and safety work) must be authorised by GWRL before any work is undertaken. Lighting requiring urgent Health and safety action are to be dealt within the following time scales.<br>As Required<br>Platform Light – 2 hours from time of fault ID<br>Security Light – 2 hours from time of fault ID<br>Internal Light – 2 hours from time of fault ID

  Yes

  No

  N/A

Item 2.0 Rail corridor cleaning

• Frequency = Monthly

• 2.1 Rail corridor to have a walkover litter collection done for the length of the platform only, with the collected material being removed from site and disposed of by the Contractor at an authorised Territorial Authority refuse centre, items such as cans, glass and plastics are to be sorted and recycled.

  Yes

  No

  N/A

Item 3.0 Minor maintenance and damage reporting.

• Frequency = Each visit

• 3.1 Check for and report all signs of degradation or damage to GWRL. Where damage constituting works less than $500 is identified it shall be reported to GWRL immediately with a quote for repair. The repair must work must only be undertaken after written confirmation from GWRL.<br>Damage above this value must be reported to GWRL with a quote for repair. GWRL may either refer this work back to the Contractor subject to agreement on price or award the work to a party outside of this contract.<br>Each Visit<br>Contract No. PTO501 Tender Document<br>GWRL Station Cleaning & Minor Maintenance 2016-2019 Page 70<br>Where damage which presents a risk to public or personal safety is identified, the Contractor is to temporarily make safe the area and notify GWRL immediately.<br>All damage shall be photographed prior to repair.<br>Photographs of all completed works and monthly report must be provided to GWRL with the invoice to ensure payment.

  Yes

  No

  N/A

Item 4.0 Graffiti removal exceeding 0.130m2 (A3 page size) and reporting.

• Frequency = Each visit

• 4.1 All areas within the highlighted areas on the Station-specific Specification plans must monitored for graffiti.<br>Any graffiti exceeding 0.130m2 (A3 page size) but not exceeding 2.0m2 must be photographed with clear and readable measure in the photo before being removed.<br>Any graffiti exceeding 2.0m2 shall be photographed with clear and readable measure in the photo. The photo is to be emailed to GWRL within 24 hours with a quote for its removal (this quote must be inclusive of labour and materials). GWRL may either refer the removal work back to the Contractor subject to agreement on price or award the work to a party outside of this contract.<br>The photos and the statistics on how much graffiti that was located over the month for each station is to be supplied to KiwiRail’s security manager on a monthly basis. This information must also be provided to GWRL as part of the monthly report and on a GWRL accessible system allowing instant retrieval to ensure payment. The information should be separated into the size brackets indicated on the schedule of prices.

  Yes

  No

  N/A

Item 5.0 Low frequency tasks

• Frequencies as indicated on each item

• 5.1 Wash down steel framework on underside of roof using light detergent, water and a soft broom. 2 Monthly

  Yes

  No

  N/A

• 5.2 Clean out and dispose of debris from the internal roof guttering on the shelter - 3 Monthly

  Yes

  No

  N/A

• 5.3 Fully wash down shelters inside and out including ceilings, internal surfaces, walls and ledges/slots using light detergent, water and a soft broom. - 2 monthly

  Yes

  No

  N/A

• 5.4 CCTV cameras/domes and lenses to be cleaned where possible.

  Yes

  No

  N/A

• 5.4 Provisional items as instructed by GWRL

  Yes

  No

  N/A

PERFORMANCE INCENTIVES

• Non Conformance Items Present during the audit?

  1 to 3 items

  3 to 10 items

  11 to 15 Items

  16 to 20 items

  None found

• Great work - no contract deductions applicable.

• Contract deduction of $400 - deduction to take effect on invoice and report for month following this audit

• Contract deduction of $600 - deduction to take effect on invoice and report for month following this audit

• Contract deduction of $1200 - deduction to take effect on invoice and report for month following this audit

• Contract deduction of $2200 - deduction to take effect on invoice and report for month following this audit

• General Comments

• SRL representative Signature

  Sign

• Auditors Signature

  Sign