BECK Major Incident Plan - Loss of Power Supply to the Building

• Site conducted

  Select

• Incident Severity Level - HIGH

• Consequences of Incident - Not able to operate the building as normal.

• Area of Building - Whole Building

• What is affected?
  Revenue, Property, Health and Quality of Visit

• Who is affected?
  Staff, Customer, Contractors and Touring Companies.

• Relevant Contacts
  UK Power Networks
  Scottish and Southern Electrical
  Planned Preventative Maintenance Contractors

• Date

  Date

• • If there is a show in the theatre make sure that Duty Manager inform the audience of what is going on and a Technical staff member to inform the company about what is going on as soon as possible.
  • The emergency light will be working, so there should not be dark areas in the building.
  • If it is day time or still light outside evacuate the audience to the foyer and the patio area.
  • Bronze to call either UK Power Network or SSE to get an estimated time of repair.
  • Start a 2-hour countdown. There are 2 hours before we have to close the theatre, as the emergency lighting will only last for 3 hours.
  • Bronze to begin and keep updating the situation using Check Sheet 1.
  • Update Silver on the situation.

Check Sheet 1

• What was the start time of the power outage?

  Date

• At what time will the 2 hour countdown end?

  Date

• Which contractors did you contact about the power outage?

• What time were they first contacted?

  Date

• What information was given to you by the contractor?

• Estimated time of restoring power?

Fridge and Freezer Temperature Check Updates

• Temperature after 2 hours.

• Temperature after 3 hours.

• Temperature after 4 hours.

• Temperature after 5 hours.

• • If after 2 hours the power to the building is not restored then the building needs to be closed to the public. This will be discussed with Silver and they will make the final call.<br>• Bronze to contact the electricity companies to see if there is any update.<br>• Silver to contact Gold to inform then that the power is going to be off for more than 3 hours.<br>• Catering staff to monitor the temperatures in the fridges and freezers. Note temperatures on Check Sheet 1 in updates. <br>• Decision to be made as to what is going to happen about the show or event that is happening at the theatre. Follow appendix 7.<br>• Only keep on essential staff to assist with the incident.<br>• Once the power has been restored, complete the Check Sheet 2.

  Yes

  No

  N/A

Check Sheet 3

Main Building Checks

• Has the emergency lighting reset to main power?

  Yes

  No

  N/A

• Have the servers rebooted correctly? Contact HQ IT.

  Yes

  No

  N/A

• Has the fire alarm reset correctly? Check that ECMS has signal.

  Yes

  No

  N/A

• Has the intruder alarm reset correctly? Check that ECMS has signal.

  Yes

  No

  N/A

• Has the telephone system restarted okay? Check with Daisy Communications.

  Yes

  No

  N/A

• Have the office PCs restarted okay?

  Yes

  No

  N/A

• Have the box office PCs restarted okay?

  Yes

  No

  N/A

• Have we got access to Audience View?

  Yes

  No

  N/A

• Have the Technical PCs restarted okay?

  Yes

  No

  N/A

• Have the tills restarted okay?

  Yes

  No

  N/A

• Has the office boiler restarted okay?

  Yes

  No

  N/A

• Has the gas interlock for the kitchen been reset?

  Yes

  No

  N/A

• Have the catering fridges and freezers been restarted okay?

  Yes

  No

  N/A

• Has the air handling plant restarted okay?

  Yes

  No

  N/A

• Have the hot water boilers restarted okay?

  Yes

  No

  N/A

• Has the main boiler restarted okay?

  Yes

  No

  N/A

Backstage Checks

• Has the SM desk restarted and all functions returned?

  Yes

  No

  N/A

• Has the projector restarted okay?

  Yes

  No

  N/A

• Has the projector PSU returned to mains power?

  Yes

  No

  N/A

• Has the lighting desk restarted okay?

  Yes

  No

  N/A

• Have the dimmers returned with no faults?

  Yes

  No

  N/A

• Has the sound desk restarted okay?

  Yes

  No

  N/A

Have the timers been reset on the following -

• Office Boiler

  Yes

  No

  N/A

• CCTV System

  Yes

  No

  N/A

• Main Boiler

  Yes

  No

  N/A

• Outside Lighting, car park and building light timers in the plant room?

  Yes

  No

  N/A

• Any clocks that have mains power.

  Yes

  No

  N/A

Is the answer NO to any of Check Sheet 2?

• If there is a NO answer, please provide details.

• Signature

  Sign

• Date

  Date