BOM SITE REVIEW (Under Construction)

• Conducted on

  Date

• Site conducted

  Select

• Prepared by

• Building Manager's Name

Prior inspection areas to check

• Area / Level

• Area / Level

• Area / Level

• Area / Level

• Area / Level

Programmed Maintenance

• Is the programmed maintenance schedule being used?

  Yes

  No

  N/A

• Are they ticking the boxes correctly?

  Yes

  No

  N/A

• Separation between ticking booked in, attended, completed, etc

  Yes

  No

  N/A

• Are they identifying issues with reports and creating a task no that coincides with this and references it in the schedule

  Yes

  No

  N/A

• If SWMS box is ticked check they have SWMS on file

  Yes

  No

  N/A

• If they tick insurance valid, check contract schedule to see if insurance is valid

  Yes

  No

  N/A

• If they tick Contract valid, check a valid contract is on file

  Yes

  No

  N/A

• Check dropbox for files being saved

• Check reports for critical defects or items to be followed up

• Is there anything outstanding from last month?

  Yes

  No

  N/A

• What's outstanding and why?

• Any Other Items/Comments with Programmed Maintenance

  Yes

  No

  N/A

• Detail Issue

Task List

• Is the tasklist being filled out correctly?

  Yes

  No

  N/A

• Details

• Is there enough information in each task for anyone to come in and understand where an item is at?

  Yes

  No

  N/A

• When was the last task added?

• How many tasks are outstanding?

  Less Than 10

  11 to 40

  40+

• Is there constant updates on long outstanding tasks? i.e. called contractor for update, emailed contractor for update, etc

  Yes

  No

  N/A

• Are they using categories, sub categories, and other columns correctly

  Yes

  No

  N/A

• check meeting minutes from committee meetings to see all items are added to tasklist

  Yes

  No

  N/A

• Do you feel training is required on Task List?

  Yes

  No

  N/A

OCM/BM Report

• Have they begun filling out the Executive Summary

  Yes

  No

  N/A

• Any security incidents documented. Check dropbox for incident reports

• Any OH&S incidents documented. Check dropbox for incident reports

• Any Building/Structural Incidents. Check tasklist and incident reports

• Essential Service Update. Check programmed maintenance for items undertaken

• Repairs and Maintenance. Check tasklist about works undertaken

• Contracts update. check tasklist for items regarding contract renewal

• Quotes for Approval. check tasklist requesting quotes. check dropbox for quotes

• Resident Movement. Has this been updated

• Facility Bookings. Has this been updated

• Site Visits / meetings. check dropbox for meetings with residents, committee, staff and contractors

• Correspondence in/out check resident portal

• Breach notices Issued. Check dropbox for incident reports, evidence and notices

• Other items. any projects being worked on. check tasklist

Compliance

• Check Compliance spreadsheet "Building Management Review" - Cross ref OP to PMS

• Fire Warden Training - Accurate Wall Planner - OP understanding / training required? - AESMR (tracking / items being undertaken)

  Yes

  No

  N/A

• Are there any items missing or out of date?

  Yes

  No

  N/A

• Details Required

• Long Term Maintenance Plan Last Completed

• How old is building

• Have maintenance items for this building’s age been identified and managed? Eg. 5 year maintenance items been attended to?

  Yes

  No

  N/A

• Are next years items in the budget?

  Yes

  No

  N/A

Resident Portal

• Have residents been responded to? Reports and requests, wehub, etc

  Yes

  No

  N/A

• Reasons Why Updates/Request are not being responded too

• Is the resident data base up to date?

  Yes

  No

  N/A

Urbanise

• Have invoices been uploaded?

  Yes

  No

  N/A

Contractor Log

• Are contractors being signed in?

  Yes

  No

  N/A

• Is the Contracor Log a Google Sheet and Form?

  Yes

  No

  N/A

• Do we have SMWS

  Yes

  No

  N/A

• Which Supliers Require Updating

  Yes

  No

  N/A

• Do we have insurance

  Yes

  No

  N/A

• Which Suppliers Require Updating

• Do we have valid contract

  Yes

  No

  N/A

• Do we need to Tender?

  Yes

  No

  N/A

• Which Scopes require reviewing?

Building Manager

• Wellbeing

  Good

  Fair

  Poor

  N/A

• Actions Required to Imrpove Wellbeing

• Issues with contractors

  Yes

  No

  N/A

• Which Contractor?

• Nature of the Issues

• Issues with OCM?

  Yes

  No

  N/A

• Nature of the Issues?

Building Manager Support

• Staffing concerns?

  Yes

  No

  N/A

• What are the concerns?

• Uniform Attire up to ECM Standards?

  Yes

  No

  N/A

• Detail underperformace?

• Training Required? Examples; LTMP, Budget, AESMR, Customer Service

  Yes

  No

  N/A

• What Training is required?

Cleaning Inspection

• Cleaning Inspection score out of 10

  Select 1 2 3 4 5 6 7 8 9 10

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10

• Supporting Photos

  Media

• Amenities / Lobby / BM Office / Back of House / Glass (accessible/inaccessible) / Carpark out of 10

  Select 1 2 3 4 5 6 7 8 9 10

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10

• Scope of Works up to Date?

  Yes

  No

  N/A

• Cleaning Periodicals being tracked in Programmed Maintenance

  Yes

  No

  N/A

• Review for future year completetd?

  Yes

  No

  N/A

• Items raised on cleaning from walkthough

Building Inspection

• Building Inspection score out of 10

  Select 1 2 3 4 5 6 7 8 9 10

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10

• Supporting Photos

  Media

• Amenities / Lobby / BM Office / Back of House / Glass (accessible/inaccessible) / Carpark out of 10

  Select 1 2 3 4 5 6 7 8 9 10

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10

• Damage to common area

• Lights out?

  Yes

  No

  N/A

• Locations and Number of Lights

• Quality of carpet?

  Select 1 2 3 4 5 6 7 8 9 10

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10

• Quality of painting?

  Select 1 2 3 4 5 6 7 8 9 10

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10

• Tracking Programmed Maintenance (quarterly / 6 monthly / annual cleaning items being attended to)

  Yes

  No

  N/A

• Items/Issues

• Review for future year completed?

  Yes

  No

  N/A

• Actions Required?

• Items raised on building from walkthrough

Incidents

• OH&S

  Yes

  No

  N/A

• Futher Details

• Resident abuse

  Yes

  No

  N/A

• Further Details

• Fire/Police/Ambulance

  Yes

  No

  N/A

• Further Details and Task Numbers Required

Defects

• Number of defects Pending as of today

• Are defects being tracked?

  Yes

  No

  N/A

• Why aren't they being tracked?

• How often are we getting updates?

• Are we checking

  Yes

  No

  N/A

• Why are we not checking the defects as required?

• Is the Builder attending to defects? - Defects of concern

  Yes

  No

  N/A

• Why is the Builder not attending?

• How can I help resolve this issue?

• Do we need to organise meeting with developer?

  Yes

  No

  N/A

• Are there any systemic defects?

  Yes

  No

  N/A

• Further Details on Systemic Defects

• Are there any emergency or essential defects?

  Yes

  No

  N/A

• Further Details

Projects

• Sample Projects; Solar Installation, EV Charging, LED Upgrades, Number Plate Recognition, Bluetooth Access Control, Furinture

• Projects under consideration

• Projects that have started

• New Project Ideas

Building Notices/Orders

• Are there any building orders from council? Or BCA?

  Yes

  No

  N/A

• Summary of Building Order

• Offical Document Number

Committe Members

• Any items raised from committee member?

  Yes

  No

  N/A

• Detail Items Raised

Post Inspection Notes

Top 10 Concerns

• Item 1

• Item 2

• Item 3

• Item 4

• Item 5

• Item 6

• Item 7

• Item 8

• Item 9

• Item 10

• Areas to Re-inspect next visit

• Summary

• Building Operations Manager Signature

  Sign