Title Page

  • Conducted on

  • Prepared by

  • Forest

  • Crew / Sale Area / Road name

  • Forest

  • Harvest Contractor and Crew

  • Start Date

  • Expected End Date

SAFETY

  • A copy of the Health and Safety ACoP and Rayonier's Critical Rules are on site

  • Details of known Significant Hazards in the vicinity of the activity area have been supplied to the Contractor

  • The requirement that that Contractor will undertake a Hazard ID prior to work commencing is understood

  • Fire equipment requirements discussed

  • Contractor has completed and supplied OSH with the Notification of Hazardous Work form and provided and copy to Rayonier

  • Harvest map/plan showing operational work area along with Latitude & Longitude coordinates for emergency evacuation has been supplied

  • System to determine breaker-out Safe Retreat Position discussed and agreed (active documented monitoring required)

  • Safety incident report requirements are understood (Serious Harm - verbally within 4 hours. Other accidents involving harm - verbally within 24 hours with written report and investigation within 5 days. All other incidents - written report within 5 days)

  • Contractor has agreed that work can be safely conducted on the site

  • There is a plan to manage hazardous trees near the landing/access road

  • Traffic Control and/or Powerlines permits are required

ACCESS

  • Keys and gates discussed

  • Specific cartage or hours of operation restrictions have been discussed (eg: any route / bridge / hours of operation restrictions)

  • Neighbouring landowner issues / requirements have been discussed. Boundary fence checked and condition recorded

HARVESTING PRACTICE

  • The following items have been identified and discussed

  • Corduroy use and post harvest lifting / stacking requirements are understood

  • Requirements relating to any log and machinery movement over roads are understood

  • Harvesting equipment / system requirements have been discussed

  • Agreed maximum stocks (loads)

  • Agreed maximum sorts

ROAD AND LANDING MAINTENANCE

  • Landing maintenance / cleanup requirements have been specified and issues noted (cut-outs off skids, water tables, slash management, drainage, rubbish etc)

SOIL DISTURBANCE

  • Tracking requirements have been discussed and issues noted

  • Cut-outs, sediment traps and coverage of bare earth using slash requirements discussed

  • Backline tracks - identify specific areas on map too steep for mitigation by Engineering

  • Landing and road construction restrictions have been specified and issues noted (where applicable)

ENVIRONMENTAL

  • Resource Consent or permitted activity conditions have been provided and discussed (if applicable)

  • Location and type of waterway crossings have been identified and discussed

  • Relevant Rayonier Matariki Environmental Standards have been discussed and understood

  • Harvest Plan has been read, discussed and understood

  • Contractor is aware of their responsibility to remove slash from identified waterways

  • Fuel storage discussed (ACoP Section 9)

  • Adverse weather stoppages and alternative options have been discussed

  • Location and protection of riparian protection zones, significant waterways, covenanted areas, cultural/historic sites or any other high-value site has been discussed, and documented.

  • Post Harvest (cutover) check criteria and any requirement for an interim inspection is understood by the Contractor

  • Environmental incident reporting requirements including Resource Consent non-conformance are understood (within 24 hours verbally, 5 working days in writing)

  • Will mobilisation of accumulated slash on landings pose any post harvest risk? If "Yes" document how this risk will be minimised (eg: contractor to pull up slash, identification of 'no slash' areas / suitable areas for slash disposal)

  • Comments

  • Waste Management Diagrams

  • ACTION REQUIRED - BY WHOM - BY WHEN

  • The above matters have been discussed, understood and agreed by all parties

  • Signed on behalf of Contractor

  • Date of Contractor signing

  • Signed on behalf of Rayonier

  • Date of Rayonier signing

  • Other persons present at Pre-Harvest Meeting

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